University of Wisconsin System SFS Business Process Perform Bank Reconciliation

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1 Contents Process Overview... 1 Bank Statement... 1 Reconciliation... 2 I. Automatic Reconciliation Process... 2 II. Process Statement Accounting... 4 III. Running Semi-Manual Reconciliation Process... 5 Process Overview The Bank Reconciliation process consists of obtaining the bank statement file from US bank and importing it into SFS. The SFS file is imported and loaded into the bank statement tables for matching with SFS payments. University of Wisconsin will support Automatic and Semi Manual Bank Reconciliation methods of PeopleSoft. Bank Statement Use the Import Bank Statements page to import bank statement data into the Bank Statement staging tables. Cash Management 1 of 6

2 2. Select Import Bank Statements 3. Click tab 4. Enter a Run Control ID: Note: This can be any alphanumeric string up to 30 in length with no spaces or special characters. 5. Click 6. Enter the File Path <Enter the file path where Bank files are storage> this is the path where the file was copied into SFS directory. 7. Click Select File - choose the file name to upload. 8. Select Statement Type Previous Day 9. Select Layout BAI2 10. Select Post Process File Action - Move <If you do not want the file to move after upload, leave this None > 11. Enter File path in Post Process File Directory should be the same file path use to import but with _a at the end. <This is the folder to archive the file after import> 12. Click 13. Click 14. Click 15. Refresh until Status is Success Reconciliation PeopleSoft enables you to reconcile transactions using a variety of reconciliation processes. Reconciliation is the process of balancing your entity s accounting records to your bank statements. I. Automatic Reconciliation Process Automatic Reconciliation process access the Pre-defined rules and match Bank to System transactions. Cash Management 2 of 6

3 2. Select Automatic Reconciliation under Bank Reconciliation Links 3. Enter Bank ID 4. Enter Account number 5. Select Date: Statement As Of Date 6. Enter the From and Thru dates equal to the date you loaded the file or date of file you want. 7. Click 8. Select the statements you want to initiate the auto reconciliation for by checking the box to the left of each statement. (Statement ID should be in Ready Status) 9. Click 10. Click Process Monitor Cash Management 3 of 6

4 11. Click in the Process monitor until Run Status shows Success. 12. Click on the Details link for drilling down on any Un-success Run Status to identify the problem. 13. Click Go back to Automatic Reconciliation to return to Automatic Reconciliation page. 14. After Automatic Reconciliation, execute Statement Accounting. II. Process Statement Accounting Bank Statement Accounting process only reconciles transactions that match defined rule ID. The system will create an external transaction to be match with Bank transactions. 2. Select Process Statement Accounting under Accounting Setup Links 3. Select Process Statement Accounting 4. Click (If this is the first-time processing) 5. Enter Run Control ID 6. Enter Bank ID, Bank Account # and the Statement ID Cash Management 4 of 6

5 7. Click 8. Click 9. Click in the Process monitor until Run Status shows Success. III. Running Semi-Manual Reconciliation Process Use Semi Manual Reconciliation process to semi manually reconcile Bank and System transactions that did not automatically match because of exceptions. 2. Select Semi-Manual Reconciliation under Bank Reconciliation Links Cash Management 5 of 6

6 3. Enter Bank ID, Account # and Statement ID (use % to run search wide open) 4. Enter the From and Thru dates to equal the date you want to display System Transactions 5. Select Reconciliation Status: Reconciled or Unreconciled 6. Click 7. Analyzed the exceptions of Bank Transactions and System Transactions. View the Bank Transactions drill down for more details of the addendum. 8. Click Reconcile if you find match between System and Bank. Revision History Author Version Date Description of Change Nou Vang /18/18 Final Cash Management 6 of 6