How to Print Specialized Class Roster Reports

Transcription

1 How to Print Specialized Class Roster Reports Overview This guide specifically covers use of the special class roster reports available to instructors through MyNOVA. These reports were designed specifically for faculty. A detailed description of the reports is included at the end of this document. Note: If you are an instructor with administrative responsibilities, you probably already have security access to these reports through the regular VCCS College Menu. ReportsNavigation: MyNOVA>VCCS College Step 1 Click on VCCS College. This will take you to the reports menu. You will see all the reports to which you have access. Step 2 Once you have chosen a particular report you will be taken to the Run Control page where you can enter a Run Control ID. For a first time users, just click SEARCH and your EMPLID will default to the Run Control ID. For this example, NVCC Class Roll/Grade Roll is chosen. Note: For all these reports, you must know the term and class number of the class of which the report is to run. For this example, the term is summer 2012 (term = 2123) and class number of ACC A is June 2012 Page 1

2 Note: You only need one Run Control ID for all reports and all queries (unless you are running more than one at a time). It is convention to use your last name or EMPLID. Note: There is a chance that after entering your ID you will not be taken to the next page this is most likely because of pop-up blocking in your internet browser, so you may have to temporarily disable it. Step 3 Once you click Search you will be taken to the tab where you can enter information to run a report. June 2012 Page 2

3 Note: The Institution (NV280) and Term are usually required for all these reports. Other information might be optional (Opt). You should always enter the class number of your class and leave the optional data fields blank. Step 4 After entering the specific values you desire, click on the Run button in the upper-right; this will take you to the Process Scheduler. Step 5 Once you have checked off the report you wish to run, click on the OK button. This will run the report. Note: The server must be set to the PSNT server for all these reports. Also, the Type and Format fields should be set to Web and PDF respectively. Step 6 On the page that comes up, please note the Process Instance number. Navigation After having run a report, click on the Process Monitor link in the upper-right of the tab to see the reports progress and output. June 2012 Page 3

4 Step 6 Once you have navigated to the Process Monitor you will be taken to the Process List tab. You should see your report s instance number in the column on the left side of the page. Note: If the Run Status for your report is not Success or your Distribution Status is not Posted click on the Refresh button at the top until they are. Step 7 Once your report has been successfully run, click on Details to be taken to the Process Detail page. Note: On the Process Detail page, click on View Log/Trace. June 2012 Page 4

5 Step 8 On the View Log/Trace page click on the.pdf file. This will take you to the report. From here you can save or print the report. Note: Most of the reports are.pdfs Reports Descriptions: It is going to be assumed that you will run the following reports ONLY for your classes. Therefore, only the Institution (NV280), Term, and Class Number are required. All other data should be left blank. NVCC CLASS MAILING LABELS Description: This report produces standard mailing labels for all current students in a class. It runs one class at a time. The labels generated are formatted for printing on Avery 5160 or 5960 labels (3 columns of addresses across the page; 10 addresses down each column). NVCC CLASS ROLL/GRADE ROLL Description: This report produces a grid-like roster on which you can record test scores, grades, etc. It is meant to be printed. This report is not a spreadsheet. It lists the student EMPLID, Name, Plan Code (major), and blank columns which could be used for keeping track of attendance or grades June 2012 Page 5

6 . NVCC CLASS ROSTER Description: NOVA version of your self-service class roster. Includes name, EMPLID, and mailing addresses, student s grading basis, credit attempted (should always be the same for all students), enrollment status. NVCC CLASS ROSTER WITH SCORES Description: This report is for ESL and ENG classes only. It displays relevant tests and test scores. Also included is the student s address and phone number. NVCC CLASS ROSTER WITH DEVL HIST Description: This report produces a roster for any class. It includes a history of all developmental classes taken, with grades, tests and scores, student groups, student s earned credits, GPA, and service indicators. NVCC CLASS ROSTER WITH HISTORY Description: This report produces a roster for any class. It includes a history of all classes taken with the same subject code as the class number. So, if you run this report for an economics class, you will see a history of all economic classes taken by the students and the grades earned. It also includes tests and scores, student groups, telephone numbers and addresses June 2012 Page 6