Class Attendance Rosters

Transcription

1 Class Attendance Rosters Banner Self-Service is a web service that allows Cuesta College students and employees to view and edit information in Banner specific to that individual. Faculty Services (a.k.a. Faculty and Advisors) is part of Banner Self-Service that allows faculty to access rosters, post grades and much more. Banner s Class Attendance Rosters option allows viewing class rosters onscreen, printing hard copies of rosters and/or downloading the roster in Excel format. View Class Roster Onscreen 1. Log into mycuesta ( Contact Information Technology (x3248) for assistance. 2. Locate the My Web Services channel, usually on the Work Life or Faculty tab. 3. Click the folder, Banner Self-Service. The folder will expand, revealing subfolders. 4. Click the folder, Faculty and Advisors. The folder will expand, revealing subfolders and selections. 5. Click on the Class Attendance Rosters link. The Select Term screen may appear. 6. If displayed, select the desired term and click the Submit button. NOTE: If you have previously selected a term and not logged out, that information is retained. Returning to Faculty Services will not result in the auto-display of the Select Term screen. You can change the term by clicking Term Selection from the Faculty Services menu. (See Tips on page 6.) Class Attendance Rosters Page 1 of 6 Revised: November 19, 2015

2 The Attendance Roster Menu will appear, displaying all of the courses you re teaching for the selected term. Click Change Term to select a different term. Click Faculty Services Menu to view that menu. 7. Click the check boxes of the courses for which you desire rosters, and then click the Create Roster(s) button. The selected rosters will appear on screen. Note the Critical Dates area, which lists important dates, including final add and drop dates. Navigate to roster sections and/or get help using the links in the upper-right. (See next page for more on sections.) Class Attendance Rosters Page 2 of 6 Revised: November 19, 2015

3 Roster Sections The roster consists of four (4) sections: 1. Enrolled Students This may span multiple pages, depending on number enrolled. 2. First Day Priority / Wait List Those students wishing to enroll if maximum class size has been reached. 3. Dropped Students Those students who have completed the necessary paperwork to drop the class. 4. Add Codes These appear the Friday before the start of the semester. Give one per unenrolled student wishing to add the class, depending on available class space. NOTE: If no one is enrolled in the class, add codes will not appear. In that case, contact Admissions & Records for add codes. If more than one course was selected at the Attendance Roster Menu, each roster will appear after the four sections of the previous roster. Return to Attendance Roster Menu Click your browser s Back button Menu. to return from the displayed roster to the Attendance Roster Exit and Return to mycuesta Click the back to link and return to mycuesta. in the upper-left of the screen to exit Faculty Services Class Attendance Rosters Page 3 of 6 Revised: November 19, 2015

4 Print Roster and Add Codes 1. Display class roster, following the steps above. (See View Roster Onscreen ). 2. Print using the option below that corresponds to the browser you re using: Option 1 Internet Explorer a. Select File > Print Preview from the menu bar. The Print Preview window will appear. b. On the toolbar at the top of the screen, change the dropdown option, As laid out on screen, to Only the selected frame. c. Click the Print button on the toolbar. Option 2 Mozilla Firefox a. Right-click on the page. (Mac users hold down the [Ctrl] key while clicking once on the page.) b. Select This Frame > Print Frame... from the shortcut menu. Option 3 Safari a. Right-click on the page. (Mac users hold down the [Ctrl] key while clicking once on the page.) b. Select Print Frame... from the shortcut menu. The Print dialog will appear. 3. Enter the page range you wish to print. Example: Type 1-3,5-7 to print pages 1 through 3 and 5 through Click the Print button. The roster will print on the selected printer. Class Attendance Rosters Page 4 of 6 Revised: November 19, 2015

5 Download Roster 1. Display the class roster. (See View Roster Onscreen above). 2. Click the Excel Download button. The File Download dialog will appear. 3. Click the Save button. The Save As dialog will appear. 4. In the Save in field select where to save (i.e. Desktop) and in the File name field type a meaningful name for the roster (i.e. COAO250_Spring2012_roster.xls) 5. Click the Save button. Class Attendance Rosters Page 5 of 6 Revised: November 19, 2015

6 Once the download has finished a Download Complete dialog will appear. 6. If desired, click the Open button to immediately view the downloaded roster in Excel. Otherwise, click Close. (You can locate the saved file and open it later.) Class Attendance Rosters Page 6 of 6 Revised: November 19, 2015