Manual for registering a dissertation in Lund University Publications

Transcription

1 Manual for registering a dissertation in Lund University Publications This manual is also helpful when registering a journal article, since the fields in the template are almost the same. You will be able to find more information in the help texts. Contact: publicera@lub.lu.se Version.

2 Logging in If it is your first time with LUP, click on First time users (). If you have logged in before, log in with your LUCAT login and LUCAT password (). If you are not aware of your LUCAT ID, please click this link for more information: ndexeng.html

3 When logged in to LUP, all records that are associated with your LUCAT ID will appear (). If no records appear, start adding records (see next page). If you would like to search within your records, or in the LUP database, click on Show Search Form ().

4 Adding/registering a publication From the drop down list Add a new publication (), we will choose the document type Dissertation as our example.

5 In the Work Tab (), tick the checkbox to confirm yourself as an LU author. Then click Confirm Author (). Find yourself in LUCAT and click on your name. When confirmed, a LU symbol appears on the left side of your name. All fields with a * are mandatory. More fields can be added with the green plus icon. Choose your Subject (3) from the drop down menu. More subjects can be chosen and combined with the green plus icon. Enter your keywords (4) separated by commas or semicolon. You can save your record with the Save & Close button (5) and continue editing another time. 3 4 The View Record button (5) gives an overview of what you have filled in so far. 5

6 Be sure to confirm yourself in the Work tab For yourself and for others to be able to find articles associated with your LUCAT ID, please check the work tab again to make sure that you have verified that you are an LU author. The Author field should be filled in (). Clicking on Confirm Author button () takes you to a list over authors in LUCAT (3). Click on your name, in this case Lindhagen, Aron (4) 3 4 In the Author field, a LU icon then appears on the left hand side (5). This is necessary if you would like to export a list of all your publications in LUP to your personal web site (this will be implemented later this year). 5 It is also good when you have a rather common name and risk getting mixed up with other persons.

7 In the Publication Info tab (), fill in information about year, pages, volume of your document. If the publisher () is a LU Department, click on the Select link to open a list. Otherwise, just fill in the publisher name. It is possible to add more publication identifiers (3) like ISSN or ISBN by clicking on the green plus icon. 3

8 In the Context Tab () you fill in information about the department, research group etc you belong to. If your publication is an external publication, tick that box at the top of the tab. By clicking on the blue arrow icon (), you get a controlled list of the departments at Lund University (3). Use the plus/minus icons to expand the tree. Select by clicking on the name. Click on your department in the list and it appears in the Department/Affiliation box. As with the author, it is possible to confirm the supervisor by clicking on Confirm Supervisor (4). Information about research group, funder etc canalsobe added. Add information about the date, time and place of the defence (5). The external examiner s/opponent s name should also be entered

9 In the Files & Access tab (), you upload your main document by clicking on Upload New (). The Upload document window opens (3). Find the file on your computer with Browse. You can set different access levels for your uploaded file: - open access (OA) - only visible to LU/LTH - only visible for the author/reviewer/administrator 3 You can allow OA after a specific date (applies mostly to articles published at publisher s with embargo periods for OA). 4 If your document has an alternative location (4), such as a web page, you can enter the URL/web address as well. If the document has a DOI (digital object identifier) you can also add that. The next screen will show you how to work with related material that belongs to your publication.

10 Moving on to Related material in the Files & Access tab: In Related material you create relations () between your main document and e.g. articles that are a part of your dissertation. To make this specific relation, choose Related object is article/paper in dissertation from the drop down menu. Choose Link within LUP if your document is already in the database. With the help of Link to an existing document, search for the title and add it to your related material. If no record exists within LUP for the object you want to relate to, you have the option of creating a new record when choosing Link to a new document. You will only be asked to select document type and title of the new document, which then will be saved and available for further editing from your work area. If the document you want to relate to your main document can be found on the web, then choose Link outside LUP instead (in Options to Link to Source).

11 In the Additional Info tab () you can add information that doesn t fit in the other boxes. This information will be visible in the user interface. Example: Authors A and B contributed equally to article X.

12 In the Message tab () you can add a message to your reviewer. This information will not be visible in the user interface. When you are ready, click on Submit Record for Review (). Before your publication becomes public, it will go to the submission buffer and is taken care of by your reviewer.

13 Overview: buttons and icons in the document templates LU author confirmed () Add more fields () 5 6 The field is mandatory (3) Move field up/down Open a list and choose value (context tab) Go to the help texts (5) 3 Show all (6) if you would like to show all tabs at the same time Buttons at the bottom (7) Submit Record for Review sends the record to your reviewer and if everything is OK, the record becomes public. Change Document Type View record get a quick overview of the document Save&Close save the information and continue editing at another time Delete record deletes the record, but asks you before if you really want to delete it 7 6