Make Booking Tutorial

Transcription

1 Make Booking Tutorial Dear Booker Welcome to Business Transport Resources (BTR), the self booking chauffeur car platform. Your BTR account has now been activated and you are now free to start placing your chauffeur car requests directly onto the system. To start with, I advise you to have a quick glimpse through the instruction manual below In order to access the Site, please use the following URL link and then save it to your Favourites or Desktop, for future reference: To login, use the following details: Account Username: (your address) Initial Password: btrhul

2 All requests for chauffeur car transport will need to be inputted via the BTR system. The bookings will be available within BTR for you to view, amend or cancel. We hope you find the BTR system easy to use. However, if you experience any problems you can contact BTR directly at or telephone In the meantime we wish you safe travels. Business Transport Resources India Pvt Ltd

3 Login Page

4 Enter your user name Enter your password Click on Login

5 This is your booking home page. Here you can Add, Amend, Copy, Cancel or Simply view bookings.

6 There are four steps to identify Requester(If any), the passenger and their details, number of seats, journey details like Pickup date, Time, Address and vehicle type to make booking.

7 If someone has asked you to book a car for some one else(john asked you to book car for tom then John would be the requester / Approver of the booking, Line manager can also be added in the Requester

8 Enter the requester name

9 Passenger: Name of the traveller. Type first few letters of surname or first name to find their details

10 To see if the passenger is already registered on system enter part or full To see if the passenger name into is already the passenger registered field on the system enter part or full name into the passenger field

11 If the passenger you are booking for is Not on the list, you will need to add them to the system. Click on the Add New Passenger.

12 To add a new passenger to the system you will provide all the details to create them a profile Click on the save button to create profile. You are now able to make booking.

13 Number of seats relates to number of passengers your choice.

14 To see if the passenger is already registered on system enter part or full name into the passenger field

15 Once you have created passenger profile, enter the name on passenger field then select it.

16 Select the pickup date

17 Select the pickup time on 24hr format. Inner clock circle is Hours and Outer clock circle is Minutes

18 To select an address click on drop down arrow and choose the address type by clicking one from the list

19 Type in part or full address in the search box to view all addresses of your choice. If the address is available what you are looking for is on the list then please choose from the list

20 If the address you are looking for is Not on the list, You will need to add it to the system. Click on the Add New Address

21 Adding new journey address details to the system

22 Vehicle types available will be based on the work level and eligibility

23 You can not book a car for an airport pickup without the flight number. It is a free flow textbox which accepts Alphanumeric.

24 Flight number is mandatory for airport pickup.

25 Once you have entered all the details click Make Booking

26 Any corrections required in the input details click edit booking.

27 Details have been modified before get the job reference (Time and Destination)

28 Click on continue for a single journey

29 Single job reference number generated.

30 To book a return journey i.e.. From A to B and vice versa, select return booking option and click Continue

31 Return Journey: Addresses will get swapped automatically, only time and date is required to change. Return Journey: Addresses will get swapped automatically, only time and date is required to change

32 Select Book Now and Click on continue to generate job reference number for return journey Select Book Now and click on continue to generate job reference number for return journey

33 Journey reference numbers for onward and return journey generated Job reference numbers for onward and return journey generated

34 Select edit options to do any amendments to the booking.

35 Edit booking: Any corrections / updation to booking

36 Once the details are updated the confirmation alert will be shown.

37 Copy booking

38 You can use the copy booking option where the details of earlier booking remain same except for the time and date which needs to be changed.

39 New job reference number generated.

40 Cancel booking

41 The booking cancellation reason or notes should be entered. (For example Trip cancelled)

42 Cancellation alert will be shown.

43 View Booking

44 Booking details will be shown here

45 Print Booking

46 Booking details can be printed If required. Booking details can be printed If required