User Guide. MIPA and MIPA-MFP. Document Version

Transcription

1 User Guide MIPA and MIPA-MFP Document Version

2 Table of Contents Table of Contents Table of Contents... 2 Preface... 4 User Guide Overview... 5 Software License Agreement... 6 Chapter 1: Introduction... 7 Chapter 2: Installation... 9 System Requirements... 9 MIPA and MIPA-MFP System Requirements... 9 User List Editor System Requirements... 9 Hardware Installation... 9 Installing the USB or Compact Flash Validating Hardware Installation User List Editor Installation (Optional) Chapter 3: MIPA Configuration MIPA Configuration Application Chapter 4: PIN Configuration Adding Users via the Embedded Web Server (EWS) Authentication Manager Configuration User Authentication at the Front Panel Authentication failure Ending an Authenticated Session Chapter 5: Configuring the Authentication Manager Browsing to the Authentication Manager Configuring Authentication Manager II... Error! Bookmark not defined. Chapter 6: User List Editor Starting the User List Editor Manually Entering User Information... 29

3 Table of Contents Import Users from an Active Directory Import Users from a CSV File Generating PINs ing PINs Uploading a list to a device Discover Devices Manually entering devices Importing Devices from Web Jetadmin export file Importing Devices from Text file Appendix A: Software Installation Procedure (Optional) Validate printer configuration Choose the correct installation file Download installation file to the LaserJet device Appendix B: Software Licensing Procedure (Optional) Licensing the MIPA-MFP Licensing MIPA... 47

4 Preface Preface This guide provides detailed explanations and procedures for installing, configuring, and using the MIPA (MegaTrack In Printer Agent) job tracking and MIPA-MFP job tracking and authentication solutions from Capella Technologies. 4

5 User Guide Overview User Guide Overview This guide is organized into the following chapters: Chapter One: Introduction Introduction to MIPA and MIPA-MFP products Chapter Two: Installation How to install MIPA and MIPA-MFP products Chapter Three: MIPA Configuration How to configure MIPA Chapter Four: PIN Configuration How to configure MIPA-MFP PIN Authentication Chapter Five: Configuring the Authentication Manager How to configure Authentication Manager Chapter Six: User List Editor How to use the User List Editor to configure the user list for MIPA-MFP Throughout this guide, the following icons are used to denote important sections of text: NOTE: Provides useful information relevant to the described feature or procedure. CAUTION: Highlights procedures that, if not heeded, could damage the product or adversely affect the functionality. TIP: Offers a tip, shortcut or useful information. WARNING: Highlights procedures that, if not heeded, could cause personal injury or permanent data damage. IMPORTANT: Highlights significantly important information or procedures. 5

6 Software License Agreement Software License Agreement IMPORTANT: Please read this License carefully before using MIPA-MFP hereinafter referred to as SOFTWARE. The right to use this SOFTWARE is granted only if you agree to the terms of the license. USE OF THIS SOFTWARE INDICATES YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE LICENSE AGREEMENT. In return for the payment of a one-time license fee which was included in the purchase price of the Capella Technologies SOFTWARE product, you are granted a non-exclusive right to use the SOFTWARE subject to the following terms and conditions. No title or ownership of the SOFTWARE is conferred with the license. 1. The SOFTWARE may be used without time limit to enable other software products to access the Capella Technologies SOFTWARE authentication features. 2. The SOFTWARE may not be disassembled, decompiled, decrypted, or reverse engineered unless prior written consent is either obtained or not required by law. Upon request, the user will provide reasonably detailed information regarding any disassembly, decompilation, decryption, or reverse engineering. 3. This license will automatically terminate upon any transfer of the SOFTWARE or the Capella Technologies product. Upon transfer, you must deliver both the DIMM, Compact Flash, or USB product, if applicable, and the SOFTWARE, including any copies and all related documentation, to the transferee. The transferee must accept these license terms as a condition to the transfer. 4. We reserve the right to terminate this license upon breach. In the event of termination, all copies of the SOFTWARE must be returned or, with prior written consent, a certificate of destruction of all copies may be provided. Capella Technologies, Inc S. State College Blvd. Suite 500 Anaheim, CA USA Phone: Fax: support@capellatech.com 6

7 Chapter 1: Introduction Chapter 1: Introduction The versatility of HP LaserJet multi-function devices (MFPs) is a clear advantage for any company looking to deliver maximum functionality, with a minimal investment, in a minimal amount of floor space. With a single device, end users can print, copy, fax and scan documents or even scan-to- . Because they pack the features of several office machines into a single, compact design, MFP devices can be deployed throughout an organization for easy accessibility. Unfortunately, the same features, accessibility, and ease-of-use that make MFP devices so desirable also create an undeniable potential for unauthorized and wasteful use. At the very least, employees may use these devices to copy and fax personal documents, wasting time and consumables. More troubling is the potential for unauthorized faxing or ing of sensitive and proprietary company documents, with no way to track the illicit transmissions to a particular employee. Capella Technologies MIPA for HP LaserJet and Color LaserJet printers and MIPA-MFP for HP LaserJet or HP Color LaserJet MFP products help companies and organizations of all sizes laying the groundwork for a comprehensive tracking system and secure their MFP devices against such misuse by controlling access. The MegaTrack In Printer Agent (MIPA) lets you record and monitor HP LaserJet printer and MFP activity directly at the device, enhancing accountability and giving you the ability to assign costs, forecast expenses and target waste and abuse. By collecting data directly inside the printer or MFP, MIPA gives you a precise accounting of printing functions. Because this in printer solution is not reliant on SNMP traps or MIB polling, MIPA offers improved accuracy and reliability over other tracking and data collection systems. Each time the printer or MFP finishes printing a document, MIPA collects important data about the job and records it to either the printer s hard disk or to a small amount of compact flash memory. The data can then be accessed and uploaded by the MegaTrack Reporting Tool (MRT), providing meaningful analysis of printer and MFP activity. Paired with HP DSS or Capella Technologies SecureJet or MIPA-MFP authentication solutions, MIPA can also record user-specific information for scan, copy, fax, and other digital sending activities. For fast and easy yet secure end-user access to MFP devices, Capella Technologies offers its MIPA-MFP authentication solution. MIPA-MFP is the combination of the MIPA tracking capabilities with a PIN authentication mechanism. Network administrators designate a unique PIN code/password to each user. PIN codes can be kept relatively short and numerical, providing fast logins through the front panel display keypad on the MFP device. End-users must enter their PIN code to access predetermined MFP functions, limiting access to authorized parties. To enhance tracking capabilities, user 7

8 Chapter 1: Introduction names can be associated with departments, groups, or cost centers as well as specific addresses. Capella Technologies MIPA-MFP authentication solution locks the outgoing from address so that it matches the user who is currently logged into the MFP device. This provides an electronic paper trail in the event that the scan-to- or functions are used to leak proprietary, personal, or other sensitive information. MIPA and MIPA-MFP are supported on a variety of HP LaserJet printers and MFP devices. Please see the product compatibility matrix for a complete listing of supported products. The following guide will provide instructions on installing and configuring the MIPA and MIPA-MFP products. 8

9 Chapter 2: Installation Chapter 2: Installation This chapter describes the procedures required to install MIPA and MIPA-MFP products and the User List Editor System Requirements MIPA and MIPA-MFP System Requirements Please see the product compatibility matrix for a complete listing of supported products. Before installing MIPA or MIPA-MFP in your printer or MFP device, please be sure it is running the latest Hewlett-Packard base firmware available from User List Editor System Requirements.NET Framework 1.1 Microsoft Windows 2000 or later Hardware Installation MIPA and MIPA-MFP can be delivered in two forms: on a physical USB or Compact Flash device that is installed into your printer or in a file that is downloaded to your printer. The next section describes the installation of physical devices. If you have received an electronic file, please see Software Installation Procedure below. Installing the hardware component of MIPA or MIPA-MFP into the HP LaserJet must be done in accordance with HP s written instructions for each printer model. It is important that the USB or Compact Flash be installed in an appropriate slot. On some printers, there is a reserved slot. Placing the DIMM or Compact Flash card in the reserved slot may prevent the printer from initializing. 9

10 Chapter 2: Installation Installing the USB or Compact Flash The following steps will guide you through the installation of the USB/Compact Flash in the LaserJet. Please refer to the LaserJet User Guide for the specific steps for installing the optional USB or Compact Flash cards. 1. Turn the printer on and print a LaserJet Configuration Page. NOTE: Keep the Configuration page(s) until you have successfully installed the product. 2. Turn the printer off. WARNING: The device s formatter or the Compact Flash/USB device may be damaged if the power is not turned off before installation of the hardware. 3. Open the access door on the LaserJet or, if applicable, remove the formatter board. 4. Install the USB or Compact Flash: a. USB: Hold the USB by the edges (don t touch the connector pins) and insert it into an available slot. b. Compact Flash cards: Hold the Compact Flash card by the edges and line up the groove in the side of the card with the tabs in the Compact Flash slot. Slide the Compact Flash card into place. CAUTION: Do not put the Compact Flash into a slot reserved for printer system firmware. Do not change the position of any USB or Compact Flash device already installed. 5. Close the access door or re-install the printer's formatter board. 6. Turn the printer on. 10

11 Chapter 2: Installation Validating Hardware Installation After the printer has completely restarted and is once again ready, verify the installation was successful by browsing to the Configuration Page in the printer s Embedded Web Server. Validate that there is a Capella MegaTrack Agent installed and active. 1. Start your Web Browser. 2. In the URL field, enter the IP address of the device that contains the MIPA-MFP product. Figure 1 Configuration page If installing MIPA-MFP, browse to the MIPA-MFP page under the Settings tab. 3. To view the MIPA-MFP Authentication Settings page, click the Settings tab, then click MIPA- MFP from the menu options on the left. Figure 2 MIPA-MFP Configuration page 11

12 Chapter 2: Installation If installing MIPA Reporting, browse to the Reporting page under the Settings tab. 4. To view the Reporting page, click the Settings tab, then click Reporting from the menu options on the left. Figure 3 Reporting page NOTE: Users may need to first log in using the administrator s password for the Settings tab to be visible. Please refer to Chapter 3: MIPA Configuration for instructions on configuring MIPA. Please refer to Chapter 4: PIN Configuration for instructions on configuring MIPA-MFP. 12

13 Chapter 2: Installation User List Editor Installation (Optional) The following section describes the installation procedures for the User List Editor Installation. The User List Editor can be used to easily create a user list and upload it to a device. These instructions need to be followed only if the User List Editor is used. The following sequence of instructions will describe the User List Editor installation procedure: 1. To begin the installation, double-click Setup.exe Figure 4 Setup.exe 2. Click Next> Figure 5 User List Editor Setup Wizard 3. Click Browse to select an installation directory and then click Next> 13

14 Chapter 2: Installation Figure 6 Select Install folder 4. Click Next> Figure 7 Confirm installation 5. Wait for installation to complete and click Close 14

15 Chapter 2: Installation Figure 8 Installation complete 15

16 Chapter 3: MIPA Configuration Chapter 3: MIPA Configuration The MegaTrack In Printer Agent (MIPA) captures tracking data directly from a network printer. MIPA is configured using the MIPA Configuration Application in the MegaTrack or the MegaTrack Reporting Tool. The configuration application can discover and configure devices where MIPA is installed. NOTE: Please see the MegaTrack or MegaTrack Reporting Tool Quick Install Guide and User Guide for more information on configuring MIPA. This chapter describes the procedures required to configure MIPA. MIPA Configuration Application The MIPA Configuration Application was added to your system when you installed MegaTrack or the MegaTrack Reporting Tool MRT. 1. From Windows, click Start, then click All Programs, then click MegaTrack, and then select MegaTrack In Printer Agent. Figure 9 MIPA Configuration 16

17 Chapter 3: MIPA Configuration 2. Click Discover to search the network for printers. As they are located, the printer s IP address appears in the window on the far left. Data representing application activity can be seen in the Status window. NOTE: If you have a large network with many printers attached, and already know the IP address of the printer you d like to examine, you can enter a specific IP address directly into the bottom field and click Get. 3. Click Import ASCII file to import a list of IP addresses/host names in ASCII format. Each IP address must be on a separate line within the.txt file, as shown below. Figure 10 Import ASCII IP addresses 4. Click Import WJA file to import Web Jetadmin export file in CSV format. Each device must be listed on a separate line in the.csv file, as shown below. Figure 11 Import WJA CSV file 17

18 Chapter 3: MIPA Configuration Push parameters If desired, printer data can be auto-uploaded (pushed) to the MDS through one of two transfer protocols: FTP or HTTP. File Transfer Protocol (FTP) is a standard for transferring files between computers with different operating systems. However, this protocol has latency between the beginning of a request and the time that data is ultimately received, which can cause a session to time out prematurely when transferring through a firewall. For this reason, FTP is best suited to uploading data to an internal database server. Hypertext Transfer Protocol (HTTP) differs from FTP in that connections are usually terminated once a particular request (or series of requests) has been completed. HTTP is the preferred method of data transfer if your database server is located off-site, or beyond your firewall. Additional settings include the Server Name, which Server Port to use when transferring the data, server Login name, Password, and an Initial Folder in which to store the uploaded data. TIP: To validate that a device is pushing files correctly, navigate to the folder in the directory where MegaTrack is installed, and locate the Temporary folder. The Temporary folder should contain a set of folders for each device, identified by the IP address, which has successfully pushed a tracking file (.xml) to MegaTrack. The figure below illustrates a device folder containing expected files in the default installation directory C:\Program Files\CapTech\MegaTrack. Figure 12 Default installation directory 18

19 Chapter 3: MIPA Configuration Status The Status field indicates the general operation status of MIPA on the device using icons and text, and displays the license and version information. HP JetDirect printer When the server is running, this icon and the text Server running will be displayed in the Status field. When the server is not running or not installed this icon will be displayed in the Status field. The HP Jetdirect printer field provides the Name, Location, and Model of the selected printer, and indicates Color and Duplex printing capability with Y or N values. Current parameters The Current parameters field provides a quick verification view of the Push parameters: the Mode, Server Name, Server Port, Login, and Interval (minutes) are displayed, and Passive Mode indicates whether the PASV mode box is selected. 19

20 Chapter 4: PIN Configuration Chapter 4: PIN Configuration This chapter describes the procedures required to configure MIPA-MFP Authentication. Setup of the MIPA-MFP involves the following steps: Configuring MIPA See the MIPA Configuration chapter for details. Configuring MIPA-MFP Settings Configuring Authentication Manager. Please refer to Chapter 6: Configuring Authentication Manger for instructions. Using MIPA-MFP Authentication Adding Users via the Embedded Web Server (EWS) 1. Start your Web Browser. 2. In the URL field, enter the IP address of the device that contains the MIPA-MFP product. 3. To view the MIPA-MFP Authentication Settings page, click the Settings tab, and then click MIPA-MFP from the menu options on the left. Figure 13 MIPA-MFP Configuration Page 20

21 Chapter 4: PIN Configuration NOTE: Users may need to first log in using the administrator s password for the Settings tab to be visible. 4. Click Add to display the following page: Figure 14 Edit User Page Enter the following information on the MIPA-MFP Edit User page: Full User Name: This is the user s full name (for example: John Smith). The value of this field will be used to associate an entry with a user. Username: This is the user s login (for example: jsmith). The value of this field may be displayed by MegaTrack in certain reports. This field must be unique. Password: This is the user s Password or PIN. The value of this field will be used to authenticate the user. This field must be unique. NOTE: The maximum password length is 32 alpha-numeric characters. Default Domain (Optional): This is the user s windows domain (for example: CAPELLATECH). The value of this field may be displayed by MegaTrack in certain reports. 21

22 Chapter 4: PIN Configuration Group (Optional): This is an arbitrary Group that the user may belong to (for example: Accounting) The value of this field may be displayed by MegaTrack in certain reports. This is the user s address (for example: jsmith@capellatech.com). The value of this field will be used to set the From: address field when MIPA-MFP is used to authenticate usage. This field must be in the form of a valid address. Allow Color Access: If this check box is selected and MIPA-MFP COLOR is correctly configured, users will be allowed to make color copies on a HP Color LaserJet MFP. 5. After all values have been entered or selected, click Apply. The following page will be displayed. Figure 15 Configure users Additional users can be added, deleted, or modified from this page. TIP: To configure a large number of MFPs, the Capella Technologies, Inc User List Editor Application can be used. Please see CH 6: User List Editor for more information. Authentication Manager Configuration Please refer to Chapter 5: Configuring Authentication Manger to complete the setup. 22

23 Chapter 4: PIN Configuration User Authentication at the Front Panel When a function that has been set to require MIPA-MFP authentication is selected on the device s control panel, the MIPA-MFP Authentication screen is displayed. Figure 16 Control panel MIPA-MFP Authentication screen 1. Press the buttons (for example: Click To Enter PIN:, Allocation Id:) and use the control panel keypad to type your PIN and Allocation Id in the fields provided. NOTE: The maximum PIN length and Allocation Id: length is 32 alpha-numeric characters. 2. Click OK. 3. The control panel will display the main function menu until the authentication completes and then the screen for the selected application will display (for example: Copy screen). NOTE: The time for the authentication process will vary depending on the number of users specified in the user list. Figure 17 Control Panel menus 23

24 Chapter 4: PIN Configuration NOTE: Any function that is set to use MIPA-MFP authentication may be used in a login session, without prompting again for user credentials. However, if the device times out, or if the user presses the Log Out or Reset button, re-authentication will be required. Authentication failure If the authentication fails for any reason, the following message will display on the control panel: Figure 18 Authentication failure message Authentication failure may occur for any of the following reasons: MIPA-MFP is not configured correctly The user has entered invalid credentials (such as an invalid PIN) NOTE: Contact the network administrator to resolve authentication errors. Ending an Authenticated Session To end an authenticated session, press the Log Out or RESET button on the control panel. Figure 19 End Authenticated session 24

25 Chapter 5: Configuring the Authentication Manager Chapter 5: Configuring the Authentication Manager This chapter describes the procedures required to configure the Authentication Manager. The Authentication Manager specifies what (if any) authentication is required to access each of the Hewlett-Packard MFP device features. Browsing to the Authentication Manager Use the following steps to access the Authentication Manger: 1. Start your Web Browser. 2. In the URL field, enter the IP address of the device that contains the MIPA-MFP product. 3. Click the Settings tab NOTE: Users may need to log in using the administrator password to view the Settings tab. 4. To view the Authentication Manager page, click Authentication Manager on the menu. The Authentication Manager page is organized into three areas. A Login Method determines which installed authentication product will control user authentication. To secure the particular applications of interest, select MIPA-MFP on the Login Method drop-down list. Figure 20 Authentication Manager page 25

26 Chapter 5: Configuring the Authentication Manager Callout Page Feature Log In At Walk Up Device Functions Description Administrators can secure the Home Page by selecting a Log In Method for Log In At Walk Up. When a Log In Method is selected, all users must log in before viewing the Home Page. This allows Administrators to easily secure every function of the device. Select MIPA-MFP on the Log In Method drop-down list to secure the Home Page. Use the Device Functions section to select specific Log In Methods for each application currently installed on the device. Select MIPA-MFP on the Log In Method drop-down list to secure a particular device function. Future Installations Some functions may be automatically installed at an unpredictable time, as part of a business or IT process. Set the Future Installations section to a Log In Method to ensure that any new function will require log in for access immediately after installation. Select MIPA-MFP on the Login Method drop-down list to secure future installations. 5. Use the drop-down list to enable Authentication Defaults, New Applications, and Current Applications as desired. 6. When Authentication Settings are complete, click Apply. 26

27 Chapter 6: User List Editor Chapter 6: User List Editor This chapter describes the procedures for adding users to MIPA-MFP using the User List Editor. Starting the User List Editor To start the editor, click the Windows Start icon and navigate to the User List Editor: Figure 21 Locate User List Editor Launch the User List Editor to reach the main editor page: Figure 22 User List Editor The editor is designed to follow the standard windows paradigm. For example, files can be opened, closed, and saved. This allows user lists to be easily created and saved for later updates. 27

28 Chapter 6: User List Editor Enter user information in the rows and columns of the editor. Each row represents a user and each column represents the information for a specific user. The column definition is as follows: Full Name: This is the user s full name (for example: John Smith). The value of this field will be used to associate an entry with a user. Username: This is the user s login (for example: jsmith). The value of this field may be displayed by MegaTrack in certain reports. This field must be unique and usually matches the user s windows login id. Domain (Optional): This is the user s Windows domain (for example: CAPELLATECH). The value of this field may be displayed by MegaTrack in certain reports. Password/PIN: This is the user s Password or PIN. The value of this field will be used to authenticate the user. This field must be unique. This is the user s address (for example: jsmith@capellatech.com). The value of this field will be used to set the From: address field when MIPA-MFP is used to authenticate usage. This field must be in the form of a valid address. Group (Optional): This is an arbitrary Group that the user may belong to (for example: Accounting). The value of this field may be displayed by MegaTrack in certain reports. Allow Color Access: If this check box is selected and MIPA-MFP COLOR is correctly configured, users will be allowed to make color copies on a HP Color LaserJet MFP. 28

29 Chapter 6: User List Editor Manually Entering User Information The editor can be used to manually enter user information. In this mode, the editor operates similar to a spreadsheet program. Click in a column and begin typing the appropriate information. Figure 23 Enter User List data TIP: Users must have unique usernames and passwords/pins. Also, valid address should be supplied if passwords/pins are going to be ed to the users. NOTE: The maximum password length is 32 alpha-numeric characters. 29

30 Chapter 6: User List Editor Import Users from an Active Directory Users can be imported from an existing Active Directory (AD). This allows for rapid creation of user lists. 1. Click File, then click Import, then select Active Directory Figure 24 Active Directory Data Import 2. Supply the LDAP Server Login Information. This information is optional if the PC being used is authenticated on the Domain from which users are going to be imported. Secondarily, the user needs the appropriate privilege to read the Active Directory (AD). LDAP Server: The host name or IP address of the AD Server. Username: The Windows User ID of an account with privileges to read the Active Directory. If logging into a separate domain, the user name will take the form DOMAIN\username (for example: CAPELLATECH\Administrator). Password: The password associated with the Username: 30

31 Chapter 6: User List Editor Filter This field is used to restrict the users that are imported by the tool. For example, if only users from the support department will be imported, a filter: (&(objectcategory=user)(department=support)) can be specified. This field follows the standard A String Representation of LDAP Search Filters (RFC2254). TIP: A filter may be so restrictive that it will result in no users being imported. 3. Select Column Mapping. This mapping defines which attribute in the AD will map to which column in the user list. In most cases the defaults will suffice. However, in some case, a different AD attribute may be appropriate. For example, if the employeeid attribute in AD is to be used for the Password: column, this can be selected or typed into the Password: selection box. Figure 25 Active Directory Auto Generate Password Auto Generate Password is a special option that causes passwords to be generated for each of the users. A Password Option page will be displayed after the import succeeds. See Generating PINs in this chapter for more information. TIP: The Domain: is also a special field. The domain value is pulled from the user s distinguished name by processing the first DC= attribute listed in the distinguished name value. 4. Click OK to begin the import. 31

32 Chapter 6: User List Editor Figure 26 Imported User List Import Users from a CSV File Users can be imported from a CSV file. This allows for rapid creation of user lists. 1. Click File, then click Import then click File (.xml.csv) and select an existing CSV file. The CSV file should have the following column definition: pwd-enc,username,password,domain,alias, ,group,allow-color,jsmith,012345,capellatech,john Smith,support@capellatech.com,group1,True,admin,01234,CAPELLATECH,admin,admin@capellatech.com,group2,False 32

33 Chapter 6: User List Editor Generating PINs The editor can generate a unique password/pin for each user in the list. To generate PINs: 1. Click PINs and then click Generate to access the Generation Options dialog. Figure 27 Generation Options dialog Alphanumeric Password, Include Lower Case Letters (a-z), Include Upper Case Letters (A-Z): This option allows the selection of the types of characters to include in a password. If Alphanumeric Password is deselected, only numeric [0-9] passwords will be generated. If Alphanumeric Password is selected, both lower-case [a-z] (Include Lower Case Letters) and upper-case [A-Z] (Include, Upper Case Letters) characters can be chosen. Password Length This option defines the length (number of characters) of the passwords to be generated. NOTE: The maximum password length is 32 alpha-numeric characters. Reset All Select this option if all of the passwords are to be reset and regenerated. 33

34 Chapter 6: User List Editor ing PINs The editor has the ability to generated pins to users in the list with valid address. To the pins to each user: 1. Click PINs and then click . NOTE: Only users with a valid address will be added to the To: list. Figure 28 PIN message 2. Supply the SMTP Server Login Information. This information is optional if the PC you are running the editor on has been configured with an server (See Control Panel->Mail). Otherwise, the Server Information must be supplied: Server: The host name or IP address of the SMTP Server. Username: The Windows User ID of an account with privileges to login to the SMTP Server. This field is required only if the SMTP servers is protected with a username and password. 34

35 Chapter 6: User List Editor Password: The password associated with the Username: This field is required only if the SMTP server is protected with a username and password. Port: The port number for the SMTP protocol associated with the Server. 3. Supply the Message Details. This allows the details of each message to be customized: Figure 29 Customized PIN message To: This is a list of user address that will have their PIN ed to them. To delete or view users in the list, click To: 35

36 Chapter 6: User List Editor Figure 30 User List From: This will be the address displayed in the From: address of each . CC: If CC: is selected, the address defined in the From: field will receive a convenience copy of all the s being sent. For example, if there ten are users, ten convenience copies will be sent to the address defined in the From: Subject: This will be the subject of the being sent to the users. Message: This will be the message body of the being sent to the users. There are two special fields: %pin% and %name%. The users PIN will be substituted in the %pin% field and the user s full name will be substituted in the %name% field. These two fields can be used, along with other text, to customize the message. 36

37 Chapter 6: User List Editor Figure 31 PIN Notification Message Uploading a list to a device Once the user list has been created, it needs to be uploaded to the device(s) with MIPA-MFP installed. To upload the user list: 1. Click File, then click Upload, and then select To Devices 2. Add printers to the printer list. Printers can be added in the following ways: Figure 32 Add printers to device list 37

38 Chapter 6: User List Editor Discover Devices To use simple SNMP discovery to discover devices on the network, click Discover Devices. All devices discovered on the network will be automatically populated into the list. Manually entering devices Devices can be manually entered by typing the device info in the last row of the device list. Figure 33 Manually enter device 38

39 Chapter 6: User List Editor Importing Devices from Web Jetadmin export file Devices can also be imported from a Web Jetadmin file. 1. Click Import 2. Click WebJet Admin File The editor will intelligently search for an IP address in one of the columns and use this column to import the IP addresses. Figure 34 Web Jetadmin.csv file Importing Devices from Text file Devices can also be imported from a simple text file. 1. Click Import, and then click Text File. The editor will read a single IP address from each line (delimited by <cr><lf> of <lf>) of the file. Figure 35 Import device IP text file 39

40 Chapter 6: User List Editor 2. Once the printers have been added to the list, select the printers to upload by clicking the checkbox in front of the IP address. 3. Click Upload List. This will initiate the upload to the device. If the device is password-protected, enter the device credentials in the dialog. These credentials should match the administrator password of the device; the password is the same as the password used to login to the EWS. Figure 36 Device Credentials dialog Once the upload is complete, the status of each device is displayed. If the IP address is green, the upload succeeded. If there is an error icon in front of the IP address, the upload failed. The description of the error can be retrieved by scrolling over the error icon. Figure 37 Device status 4. Click Done to exit the upload dialog. 40

41 Appendix A: Software Installation Procedure (Optional) Appendix A: Software Installation Procedure (Optional) CAUTION: The following procedure should be followed if a Capella Technologies product was delivered to you as a downloadable file. If you have received a version of the product preinstalled on a USB/Compact Flash, please see the Hardware Installation section for more information. This appendix describes the procedure for installing MIPA or MIPA-MFP on a printer or MFP with a file system (Hard Disk, CompactFlash, or USB). The basic steps of the installation are as follows: 1. Validate printer configuration 2. Choose the correct installation file 3. Download installation file to the LaserJet device Validate printer configuration To validate the printer configuration before the installation procedure, print the Configuration Page and File Directory page. This can be done at the control panel or from the Embedded Web Server (EWS). The Configuration Page will be used to validate that the LaserJet has the latest firmware. The File Directory page will be used to identify the file system device number where the product will be installed. 1. From the Settings tab on the EWS, click Information 2. Select PRINT CONFIGURATION and PRINT FILE DIRECTORY and then click Apply 41

42 Appendix A: Software Installation Procedure (Optional) Figure 38 Configure Device Page 3. On the Configuration Page, validate that the Firmware Datecode: corresponds to the latest Firmware Version available on the Hewlett-Packard website ( Figure 39 Configuration Page 4. Next, the File Directory page will be used to identify the device number of the file system where the product will be installed. The device number will be of the form 0:, 1:, 2:, or 3:. To find the device number, search the file directory pages for the Device Type: that will be used for the installation and record the device number. For example, if the product will be installed on the hard disk of the LaserJet 4345, the Device Type: will be INTERNAL DISK and, in the example below, the device number is 0:. Also confirm that the device is not write-protected (Write Protect: is DISABLED). 42

43 Appendix A: Software Installation Procedure (Optional) Figure 40 File Directory Page TIP: Compact Flash (USB) devices will show-up as a Device Type: of CARD SLOT (USB Storage). In this case, the device number is 2: Choose the correct installation file Capella Technologies, Inc installation files follow a naming convention that helps identify the Capella Technologies product, the version of the product, the hp product the installation file supports, and the device number of the file system where the product will be installed. The naming convention follows the following general form: <product name>_<version>_install_<hp product name>_#.rfu <product name> - is the Capella Technologies, Inc product name. For example, MIPAPIN. <version> - is the version of the product. For example, Some Capella Technologies installation files may have multiple versions of the form: _ _install_ - identifies the file as an installation file. This could also be _remove_. A file with _remove_ will remove the Capella Technologies product from the device. <hp product name> - is the abbreviated product name of the hp device that the install file supports. For example, lj4345mpf supports the HP LaserJet 4345MFP device.. 43

44 Appendix A: Software Installation Procedure (Optional) Some Capella Technologies installation files may support multiple hp products and will follow the form: lj4345mfp_lj9050mfp # - is the device number where the installation file will be installed. This will be a number from 0 to 5. A # equal to 0 will install on the device number identified by 0:. Here is an example of an actual file name: MIPAPIN_ _ _install_clj9500mfp_lj4345mfp_lj9050mfp_clj4730 mfp_0.rfu This file will install MIPA-MFP (version _ ) on device number 0: on a HP Color LaserJet 9500MFP, or a LaserJet 4345MFP or a LaserJet 9050MFP or a Color LaserJet 4730MPF. Before beginning the file download, check that all of the attributes of the filename match the desired installation requirements. Download installation file to the LaserJet device The easiest way to install the Capella Technologies product is to FTP the installation file to the LaserJet device using a standard web browser. To initiate the installation follow these steps: 1. Start a Web Browser. 2. In the URL field, enter ftp:// plus the IP address of the device where the installation should occur (for example, ftp:// ). Figure 41 Initiate installation using FTP 44

45 Appendix A: Software Installation Procedure (Optional) 3. Drag-and-drop the appropriate installation file onto the PORT1 folder. 4. The LaserJet device will upload the file and automatically restart. After the product restarts, you will need to perform additional configuration of the LaserJet printer. Detailed steps are described in this guide (See Validating Installation and Software Licensing Procedure (Optional)). 45

46 Appendix A: Software Installation Procedure (Optional) Appendix B: Software Licensing Procedure (Optional) This appendix describes the procedures required to license MIPA or MIPA-MFP. If a solution is shipped pre-installed on Compact Flash or USB, it is pre-licensed and there is no need to follow this procedure. This procedure assumes that the product has already been installed. Licensing the MIPA-MFP 1. Start your Web Browser. 2. In the URL field, enter the IP address of the device that contains the MIPA-MFP product. 3. Browse to the Settings page of the installed MIPA-MFP product. Figure 42 MIPA-MFP Settings NOTE: Users may need to first log in using the administrator s password for the Settings tab to be visible. 4. The registration key is located on the MIPA-MFP Authentication Settings page. Send the registration key and the order number to register@capellatech.com to register the product. Capella Technologies will a license key and instructions on how to license the product. 46

47 Appendix A: Software Installation Procedure (Optional) 5. When the product has been licensed, the MIPA-MFP page will look like the following page (Product unlicensed will no longer be displayed on the page). Figure 43 MIPA-MFP licensing completed NOTE: After completing these steps, you will still need to perform additional configuration of the LaserJet printer. Detailed steps are described in this guide. Licensing MIPA NOTE: MIPA is automatically licensed when MIPA-MFP is licensed. 1. Print a device Configuration Page (See the HP product user guide for instructions on how to print a configuration page). A Capella Technologies configuration page will be printed along with the standard printer configuration pages. Figure 44 Capella Technologies Configuration Page 47

48 Appendix A: Software Installation Procedure (Optional) 2. If the pages states (unlicensed), send the Reference # and the order number to register@capellatech.com to register the product. Capella Technologies will a license key and instructions on how to license the product. 3. Once the product has been licensed, reprint the Configuration Page and validate that the product is (licensed). Figure 45 Validating Configuration Page 48