This version of AccuCare includes updates for Signature Pads, DSM-5, Batch Processing, and HCFA updates.

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1 Release Notes 9.8B This version of AccuCare includes updates for Signature Pads, DSM-5, Batch Processing, and HCFA updates. New Features 1. Electronic Signature Pad (hardware plug-in) AccuCare now has the capability to capture staff or client s physical signatures. The staff signature can be setup in the user administration section, where the physical signature is captured and saved to the user s file for electronic sign off on records. Client signatures can be captured at the time a record is being filed directly from the clinical feature in AccuCare, or they can also sign off from the client s chart. NOTE: Chart Management must be activated in order to utilize signature pad(s). There are 3 signature pads that are compatible with the AccuCare 9.8B system. An example of one is pictured above. No software installation is required. The signature pads use standard drivers across all major operating systems, so users can just plug in the signature pad via USB and the AccuCare system and your workstation should recognize the device, install drivers (like it would if you plugged in a USB for a new mouse) and be ready to use. For more information on how to order Chart Management and/or the Scriptel Signature Pads, contact your AccuCare account manager. If you d like to review all 3 signature pad options, click here. System Requirements: Internet Explorer 9.0 or above or Mozilla Firefox.

2 Save and Apply Staff Signatures AccuCare users can electronically save their physical signature (using the signature pad) within the Electronic Signature tab of the User Administration module. This in turn allows you to apply your signature when filing documents from various modules to the client s chart (Chart Management) and have that physical signature appear on the document. Below is what a saved electronic signature looks like within the User Administration area. Capture Client Signatures A client s physical signature can be captured during the filing process (along with the clinician s signature if desired) from the module using the signature pad. This gives the user the option to place both physical signatures on the document being filed to the clients chart. Two (2) new check boxes have been added to the File Document screen which are Capture Client Signature and Apply my Signature.

3 After selecting Capture Client Signature and clicking on File you will have the option of capturing the signature with the signature capture device, clearing the entered signature, selecting OK after the signature has been captured, or cancelling completely out of this window. The client s signature captured through the signature pad is for a one time use only. The signature itself is not independently saved in AccuCare, it is only saved as a part of the record it is being signed off on. Therefore, the client must use the signature pad every time their signature is required. If the Apply My Signature box is checked, the clinician is prompted to sign next. If clinician physical signature is on file all they need to do is type-in their password and enter any comments then click on the [Sign off and Close] button. Both the client and clinician s signature are then added to the report

4 2. DSM-5 Additions A drop down list in the diagnostic impression section of the assessment has been added to allow users to select DSM-IV, DSM 5 ICD-9, DSM 5 ICD-10, or ICD-9 codes. In addition, the former DSM IV label has been modified to say Diagnosis. A full list of DSM 5 ICD-9 and DSM 5 ICD-10 codes in the diagnostic impressions section of assessment can now be accessible. Modified DSM IV label to Diagnosis on Discharge Summary diagnosis page.

5 3. Billing Module: Batch Processing Batch Processing has been added to the Billing module to have another option for entering Transactions (Charges, Customer Payments, Discounts, Collections Out, Refunds, Write Offs). Any Transactions entered in the batch processing area can be posted to the Transaction Register. The entry process in Batch Processing contains the same fields as the Transaction Register. Batch Processing is a way to allow multiple transactions to be entered manually but quickly and efficiently. Begin by entering the letters of client s last name and select the client that had the service provided. If you cannot find the client, there is an advanced client search next to the client name field. Select the provider, the default provider will be automatically displayed but can be overridden. Select the Transaction Type (Charges Customer Payment, Discount, Collection Out, Refund, Write Off). Choose the Service Code and verify the units and amount. Enter the date of service, using the calendar or the data entry. Location, Place of Service and Frequency may be populated by defaults entered but can be typed over. Once the fields on the left hand side are completed, you can click the Apply button to move the transaction to the batch list on the right side. Continue to only change the fields that are different for the next transaction, you can change only one field or all the fields.

6 After you have made the change(s) click Apply each time to build the list of all the Transactions into a batch. Then you can click Post & New or Post & Close to move the list of transactions into the Transaction Register. Once the transactions are in the Transaction Register, they can be found on the Client Statement or can be prepared and submitted as claims. Once the Transactions are applied to the Transaction List in the Batch, each row can be modified by clicking the edit link or can be removed by click on the remove link. To view all the transactions that have been posted to the transaction register from the batch processing, once you close the batch processing area you can go to Reports>Billing>Transaction, and filter by the date the transactions were entered. 4. Billing Module: CMS HCFA 1500 Claim Form version update Due to the implementation of ICD-10 coming in October 2014, the NUCC, has released the changes and information for the new CMS HCFA 1500 Claim Form version 02/12 which will replace the form version 08/05. The transition timeline for the new claim form is that all payers are required to use only the new HCFA 1500 Claim Form version 02/12 by April 1, To accommodate this transition and timeline, AccuCare has been updated to support the new version 02/12 claim form for the template for Outpatient Paper Claims. Effective the AccuCare 9.8B release, AccuCare Billing software will only be able to print Outpatient Paper claim on the new claim form (version 02/12).

7 Enhancement Requests and Bug Fixes REMINDER: It is recommended that you are operating the AccuCare Web system on Internet Explorer 9 or higher, Firefox or Chrome. Some features in AccuCare are not supported in older browsers, therefore may not function properly. In Accounting Reports: A checkbox was added to "exclude clients with zero amount due when the user selects Client Activity Summary and A/R Aging reports. In all Billing Reports, added the business abbreviation in the drop down and pick lists for easier identification and selection

8 Provider Totals Report now includes refunds when calculating providers percentage Improved processing performance in Transaction Register Improved visual representation of the Transaction Report Accounts Receivable report can be filtered by location of service The combo dropdown lists in Accounting Reports should be wider to display the full report title Improved transition performance and responsiveness of jump navigation (left) menu Throughout the software system, the labels DSM-IV were replaced with Diagnosis to accommodate both DSM-IV and DSM-5 Improved how clients are assigned in Scheduling, creating/saving events and FireFox browser compatibility.