Covisint MIPS Quick Start User Guide

Transcription

1 Covisint MIPS Quick Start User Guide The Quick Start instructions explain the MIPS registration process, collecting and entering patient data online, and the submission process. Updated December 2017

2 Table of Contents Page Registration Process 2 Entering the Covisint Web Application 3 Collecting Patient Data 3 Entering Patient Data Virtual Measures Groups 4 Entering Data Individual Measures 5 Entering Data Improvement Activities 5 Entering Data Advancing Care Information 6 Completing Submission 7 Page 1

3 Covisint MIPS Overview The Quick Start instructions detail the process for using the Covisint MIPS registry including registration, data collection and data entry, and submission. For additional information regarding using the Covisint MIPS reporting tool reference the data entry instructions within the application. For more information on reporting options and reporting rules reference our How do I Get Started guide. Note: Some users have problems with Internet Explorer. Add Covisint to your compatibility site list or use another browser if you are having difficulty. Registration Process To use the Covisint MIPS registry users need to register to get an account with a user name and password. To register go to: or click on the Register button from our webpage. Contact support at for assistance in accessing an existing account. The Covisint web application will allow only individual provider submission unless you enter a special code when registering. To create an account for submission as a GPRO contact Sales Support at Complete the 4-step registration process described below. Step 1: Complete Practice and User Information 1. Enter the Practice and User Information. This information is important and is how we communicate with you so be sure it is current and update when this information changes. 2. Create a User Name. You will need this to login to the Covisint MIPS application to enter data. 3. Click Next. Step 2: Accept the Hosted Portal Services Agreement 1. Read the Covisint Portal Service Agreement and check the box indicating the agreement has been read. 2. Click Next. Step 3: Add Providers 1. In the Provider List section, click Add New. 2. Enter the provider s INDIVIDUAL NPI number to retrieve the provider s demographic data from the NPI registry. 3. Click Get Provider Detail. a. If you do not have your NPI, click the NPI Lookup, enter physician information, search, and then copy the NPI from the lookup and paste it into the NPI field in the Covisint MIPS registration screen. Click Get Provider Detail and the provider information screen should display with data populated from the national NPI registry. 4. Review pre-populated information and update as necessary. 5. Enter required information Federal Tax ID, Specialty and . Then click Save Provider. Page 2

4 6. Repeat for all providers in your practice. Click Next when all providers have been added. Note: You can add additional providers at a later time if you aren t able to add them all now. This is recommended if you have a large number of providers. Step 4: Confirm Information 1. When the Practice Information screen displays review the data. 2. If items need to be corrected, click the respective link for each section: Edit Practice Information, Edit User Information, or Edit Provider Information. 3. Click I would like to receive reminder s regarding MIPS deadlines if you would like to receive these types of reminders. 4. Click Finish when all entries are correct. 5. A confirmation message displays and a registration with your password is auto-generated and sent to the address entered during Step 1. Click OK. Note: check your junk mail and contact customer support if you do not receive your password within an hour. 6. After clicking OK on the confirmation screen, you will be redirected to the Covisint MIPS login screen. Entering the Covisint Web Application Using your internet browser (see note at the top of the page regarding IE), navigate to Covisint MIPS at: or click on the Login button from our webpage. 2. On the login screen enter your User Name and Password exactly as received in the registration from Covisint. Be sure to read the News & Announcements section on the right side of the page which provides important information and updates. 3. Click Sign In. 4. On the Home screen, on the left side, is a list of the Covisint data collection forms. On the right side are documents provided to aid you in reporting correctly. 5. Click a title under the Collection Forms or Other Documents column headers. A secondary pop-up window appears, displaying a PDF of the selected document. The PDF does not allow for on-screen entry. 6. Print the desired collection forms. Data collection forms are available to assist you with data collection. Make sure you adhere to the specifications and rule requirements for each measure. Forms can be completed as patients visit the practice, recording measure responses while reviewing the patient s (paper or electronic) chart at the time of the visit or by reviewing data previously collected and documented in the patients medical chart. Collecting Patient Data Once you ve determined how you will report, using either the Individual Measure attestation reporting option or the Covisint Virtual Measures Group reporting option, you need to ensure you are collecting and documenting the clinical data as required by the measure specifications. Clinical data can be documented in your billing system using CPTII codes, in your EMR system or using the Covisint data collection form. Both the measure specifications as well as our forms can be found on our website or in the web application. Page 3

5 Entering Patient Data Virtual Measure Groups 1. On the main menu bar, click MIPS Submission. When the user hovers over the MIPS Submission tab, three choices are displayed; Improvement Activities, Measure Groups and Individual Measures. The user would select Measure Groups to display the next screen. If you are logging in for the first time each year you will need to accept the BAA and T&C s. Read the Business Associate Agreement and the Terms & Conditions and check all three boxes indicating the agreements have been read and accepted. The Select Provider & MIPS Condition screen displays. 2. In the Providers field, click the down arrow and then select the appropriate provider s name. NOTE: Only those providers previously entered will be pre-populated in the drop-down list. To add new providers, select the Admin tab on the menu bar, then select Edit Providers. Use the Add New button to add additional providers. 3. In the Condition field, click the down arrow and then select the measures group name that the provider will use to report. 4. After selecting the provider and the measures group for reporting, the screen refreshes to display the entry fields for the selected measures group. Enter the first patients demographics data. NOTE: To the top right of the form is a link Data Entry Instructions for details on inputting the data. 5. In the Measure Entry section of the screen, respond appropriately for each measure for that patient. a. Enter data for each field, using the drop-downs, radio buttons, or check boxes to select or enter data specific to that measure. If the patient is out of age range for a given measure it will be greyed out. 6. After entering data for the patient, click Save or Save and Continue to add additional patients. 7. That patient will be added to list on the right-hand side of the screen in order of appointment date. 8. Click Add New to continue with data entry for another patient. a. Patients identified in red have incomplete data and will need to be completed prior to submission. b. To make any changes prior to submission Click on the pencil to the left of the patient for which changes are needed, to render them onto the screen. Make the necessary corrections. Be sure to click Apply Changes. c. To delete a patient click the X to the left of the patient. 9. Once you have input all of your patients, depending on your goal to either avoid penalty or try to earn incentive, click Submit to begin the submission process. IMPORTANT: Review your Measures Group Submission Summary Report. Make a copy for your records. Once we close for the reporting year you will no longer be able to login. CMS may not give credit for measures with a 0% performance rate (or 100% for inverse measures). Page 4

6 Entering Data Individual Measures 1. On the main menu bar, click MIPS Submission. When the user hovers over the MIPS Submission tab, three choices are displayed; Improvement Activities, Measure Groups, Individual Measures. Select Individual Measures to display the next screen. If you are logging in for the first time each year you will need to accept the BAA and T&C s. If you haven t logged in and completed previously you will need to read the Business Associate Agreement and the Terms & Conditions and check all three boxes indicating the agreements have been read and accepted. 2. The Select Provider screen displays. 3. Select the Provider for whom you will be entering data. Only those providers entered during the registration process will be pre-populated in the drop-down list. To add new providers, select the Admin tab, then select Edit Providers. Use the Add New button to add additional providers. Note: There are detailed Data Entry Instructions and Column Definitions available by clicking on the link below the provider selection box. 4. From the Individual Measure Reporting screen select Add (+) new measure. Check the box beside each measure you would like to add then click Add & Close. 5. The measures selected will display in red on your screen. 6. For each measure selected, click on the pencil icon and enter values for: Total Eligible Instances ( the total number of patients who are eligible for the measure); Total Reported Instances which is now referred to by CMS as Data Completeness is the Denominator or the number of eligible patients being reported on which must be at least 50% of the total eligible instances; Performance Met (the number of Total Eligible Instances upon whom the quality service / clinical action was performed); Performance Not Met (the number of Total Eligible Instances upon whom the quality service / clinical action was not performed); and Performance Exclusion (the number of Total Eligible Instances who are excluded from the clinical action). a. Total Eligible Instances (denominator) can be identified from your Practice Management or billing system based on the denominator requirements (including age, gender, and disease). 7. When the values have been entered for the measure, click on the icon to save the measure information. 8. Click the X to remove any measure you decide not to report. 9. Click the Export grid to PDF link to print for your records. 10. Once data has been entered and verified for all measures, click on Submit to begin the submission process. Entering Data Improvement Activities 1. On the main menu bar, click MIPS Submission. When the user hovers over the MIPS Submission tab, three choices are displayed; Select Improvement Activities to display the next screen. If you are logging in for the first time each year you will need to accept the BAA and T&C s. If you haven t logged in and completed previously you will need to read the Business Associate Agreement and the Terms & Conditions and check all three boxes indicating the agreements have been read and accepted. 2. The Select Provider screen displays. Page 5

7 3. Select the Provider for whom you will be entering data. Only those providers entered during the registration process will be pre-populated in the drop-down list. To add new providers, select the Admin tab, then select Edit Providers. Use the Add New button to add additional providers. 4. Click Add (+) new activity. 5. Click the arrow to expand the activity for details. 6. Use the filters at the top to find certain activities. 7. Select the activities that you would like to attest to completing for at least 90 consecutive days. 8. Click on the right side of the activities you would like to add then click Add/Update. 9. Click the to remove an activity that you no longer want to include. 10. Click the Export grid to PDF link to print for your records. 11. Once you have selected all of the activities you wish to report, click on Submit to begin the submission process. 12. For improvement activities you will need to confirm that the activities selected are ones you can attest to having completed for the minimum required 90 consecutive day period in order to move forward through the submission process. Entering Data Advancing Care Information 1. On the main menu bar, click MIPS Submission. When the user hovers over the MIPS Submission tab, three choices are displayed; Select Advancing Care Information to display the next screen. If you are logging in for the first time each year you will need to accept the BAA and T&C s. If you haven t logged in and completed previously you will need to read the Business Associate Agreement and the Terms & Conditions and check all three boxes indicating the agreements have been read and accepted. 2. The Select Provider option displays. a) Select the Provider for whom you will be entering data. Only those providers entered during the registration process will be pre-populated in the drop-down list. To add new providers, select the Admin tab, then select Edit Providers. Use the Add New button to add additional providers. 3. The Select Edition Type option displays. a) In 2017, there are two measure set options for reporting. The option you ll use to send in data is based on your Certified EHR Technology edition: 1) Advancing Care Information Objectives and Measures 2) 2017 Advancing Care Information Transition Objectives and Measures 4. The Select Certified Product option displays. a) Select the Vendor and the certified EHR product version being used. 5. The base score measures will display based on the edition type selected. 6. Click Add (+) new measure to add any performance or bonus measures to be reported. 7. Click the arrow to expand the activity for details. Click again to collapse. Click to expand the details for all measures. 8. Use the filters at the top to find certain measures. 9. Click on the right side of the measures you would like to report then click Add/Update. 10. Click the to remove a performance or bonus measure that you no longer want to include. Page 6

8 11. Click the pencil icon to enter either yes/no or den/num values for each measure. Click the information icon for measure information. 12. When the values have been entered for the measure, click on the icon to save the measure information. 13. Click the Export grid to PDF link to print for your records. 14. Once you have selected and input the values for all of the measures you wish to report, click on Submit to begin the submission process. 15. For the Advancing Care Information category you will need to confirm that the measures reported are ones you can attest to having completed for the minimum required 90 consecutive day period as well as the Prevention of Information Blocking in order to move forward through the submission process. Completing the Submission 1. After clicking Submit to begin the submission process, the screen advances to display a page where you can select your MIPS submission time frame option. Choose from either: Partial Submission Select Date Range Choose the 90-day or more submission date parameters for which you want to report. When reporting using a Measures Group, patients entered with a visit date outside of the 90-day period will be excluded. CMS will consider submissions of 2 or more measures for 90 consecutive days or more for avoidance of penalties and consideration of possible positive payment adjustments. Date parameters of less than 90 days will allow CMS to evaluate you for avoiding penalty only and must have at least 1 patient with 1 measure at a >0% performance rate. Enter patients seen To determine the reporting rate or data completeness you will need to input the total number of patients eligible or seen during the period of time selected. The larger the date parameters the larger the eligible patients seen. A reporting rate of less than 50% will result in a score of only 3 points for that measure. Fully In Report MIPS for the full calendar year CMS will consider submissions of this type for avoidance of negative payment adjustments and eligibility for positive payment adjustment Date Parameters - Choosing this reporting option will default the submission date parameter to the full calendar year 1/1/ /31/2017. Enter total patients seen - To determine the Reporting rate or data completeness you will need to input the total number of patients eligible or seen during the year. A reporting rate of less than 50% will result in a score of only 3 points for that measure. 2. Click next to continue to the attestation screen where you must attest to the correctness and completeness of all data being submitted for the clinician including the TIN/NPI combination. Read the attestation statement thoroughly paying close attention to the TIN/NPI shown as this is what will be reported. 3. Click I Accept to continue the submission process. 4. The screen refreshes to the payment screen. IMPORTANT! If you have a coupon, enter the coupon code and select Apply Coupon BEFORE completing your submission. Page 7

9 i. To submit the payment, enter your billing and credit card information in the provided fields. ii. Be sure the amount displayed is correct and verify that any coupon entered was applied then click Next. 4. A pop up window will appear with a Confirmation Code indicating successful submission of data to Covisint. A receipt will be sent to the address entered during the registration process. Click OK. NOTE: Your confirmation can be accessed at any time prior to our closing for the year by going to the data entry screen and clicking on the confirmation link. Covisint processes all submitted data from the MIPS application at one time, at the end of the reporting year after CMS opens the registry submission portal. If a practice did not complete the entire process, submitting data for each provider by the designated close date posted at our website, the data will not be included in the information sent to CMS. CMS has a designated window of time when the data can be submitted by vendors, usually in March of the year following the reporting year. Covisint will post a close date on the Covisint website that allows us time to process the data and prepare it for submission to CMS by the reporting deadline. Upon receipt of the data CMS will process data and determine eligible professionals who satisfactorily reported their clinical data. Covisint receives no information from CMS indicating which providers reported successfully or not. Providers can contact CMS Quality Net Help Desk Support at or QPP@cms.hhs.gov for assistance, or a user can contact the practice s Medicare carrier for a feedback report. Page 8