Fees & Activities Reports. Horizon Software International, LLC

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1 Fees & Activities Reports, LLC

2 The information in this document is subject to change without notice and does not represent a commitment on the part of Horizon. The software described in this document is furnished under a license agreement. The software may be used or copied only in accordance with the terms of the agreement. It is against the law to copy the software on any medium except as specifically allowed in the license agreement. The purchaser may make one copy of the software for backup purposes. No part of this manual may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, without the express written consent and permission of Horizon Software International, LLC, Duluth, GA , LLC All Right Reserved., LLC 2915 Premiere Parkway Suite 300 Duluth, GA Technical Support Number: (800) Fax Number: (770)

3 TABLE OF CONTENTS MyPaymentsPlus: Fees and Activities Reports FEE & ACTIVITY REPORTS Transaction Date Reports Generate the Transaction Date Reports Report Summary - Transaction Date Summary by Institution Report Summary - Transaction History Details by Transaction Date Deposit Date Reports Generate a Deposit Date Report Sample Report - Estimated Deposit Dates by Site Sample Report - Estimated Deposit Dates by Site (Grand Summary) Sample Report - Transaction History Report by Deposit Date Returned ACH Report Generate the Returned ACH Report Activity Enrollments Reports Generate the Activity Enrollment Reports Sample Report - Activity Enrollment Report Sample Report - Activity Enrollment (Grand Summary) Fees Report Generate the Fees Report Sample Report - Fees Report Sample Report - Fees Report (Grand Summary) Account Code Report Generate the Account Code Report Sample Report - Account Code Report Sample Report - Account Code Report (Grand Summary) Funding Account Report Generate the Funding Account Report Sample Report - Funding Account Report Raw Data Download Generate the Raw Data Download i

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5 FEE & ACTIVITY REPORTS Chapter 1 Use this guide to get a description and sample report of the most frequently used fees and activities reports. These reports are used to answer questions about individual payments and analyze budgets. Business managers, bookkeepers, and anyone else managing fees and activities will use one or more of these reports. The reports you see are based on your security group (rights) so you might not see every report in this guide. NOTE Customers that do NOT have our POS system may also use these reports for meals. Transaction Date Reports Use this report to view transactions by the date it was processed. You can use the report for market research or to explain to a parent why a payment was made but their child was denied the service or product. The Transaction Date Summary by Institution and Transaction History Details by Transaction Date are available for fees and activities. Use the Transaction Date Summary by Institution for a daily total for the entire district. Use the Transaction History Details by Transaction Date to see the line items. You can use this report for auditing purposes. Generate the Transaction Date Reports 1. Go to Reports > Advanced Financial Reports. 2. Choose your date range. 3. Choose Fees and Activities for your payment category. Report Summary - Transaction Date Summary by Institution 1-1

6 Report Summary - Transaction History Details by Transaction Date Deposit Date Reports Compare this report to your bank deposit for reconciliation. Most business managers and bookkeepers use the Deposit Date by Institution or Site. The Deposit Summary by Payment Category, Transaction History Details by Deposit Date, Estimated Deposit Dates by Institution, and Estimated Deposit Dates by Site are the available reports. Generate a Deposit Date Report 1. Go to Reports > Advanced Financial Reports. 2. Choose your date range. 3. Choose Fees and Activities for your payment category. 4. Select the format of the report you want to view.

7 Sample Report - Estimated Deposit Dates by Site Sample Report - Estimated Deposit Dates by Site (Grand Summary)

8 Sample Report - Transaction History Report by Deposit Date Returned ACH Report Parents will call from time to time to ask why their child was denied an item or activity for which they paid. You can use this report to help answer those questions. Use it to look up items such as returned NSF items or transactions that had the wrong routing number entered. Generate the Returned ACH Report 1. Go to Reports > Advanced Financial Reports 2. Choose the date range. 3. Choose Fees and Activities as the payment type. 4. Click Miscellaneous Reports. 5. Select the format for which you want the Returned ACH report to display. 1-4

9 Activity Enrollments Reports Business managers, bookkeepers, and others handling fees and activities use this report to identify which students should receive an item like a yearbook or attend a field trip, or answer parent questions about payments. You can also use it to assist with general reporting for the current year s budget, adjust the current year s budget, or analyze the popularity of activities like football or theatre so that you can adjust the budget for the next year. The General Admission report is also available but it is not frequently used. Generate the Activity Enrollment Reports 1. Go to Reports >. 2. Choose whether you want the date based on Transaction or Deposit Date. 3. Enter the date range. 4. Choose the Category and Sub-category (optional) or the School and Activity. 5. Select the format of the Activity Enrollment report you want to view. 1-5

10 Sample Report - Activity Enrollment Report Sample Report - Activity Enrollment (Grand Summary) 1-6

11 Fees Report The Fees Report is associated with the Student ID. It is used to collect owed money for items like lost/ damaged books or mandatory field trips for which the student has paid. Generate the Fees Report 1. Go to Reports >. 2. Choose Student Fees Report. 3. Choose the Fee Status. 4. Choose the Payment Channel. 5. Enter the Fee Name. 6. Choose the format you want to view the report. Sample Report - Fees Report 1-7

12 Sample Report - Fees Report (Grand Summary) Account Code Report The Account Code Report uses the general ledger account codes and is based on the Activity and Fee report; therefore, it is very similar to that report. It is tied to the funding accounts set up by each district so you can use it to allocate the appropriate funds to the correct accounts. Generate the Account Code Report 1. Go to Reports > Account Code Report. 2. Enter the Start Date. 3. Enter the End Date. 4. Choose the School(s). 5. Choose the Payment Type. 6. Click the format in which you want the report to display. Sample Report - Account Code Report 1-8

13 Sample Report - Account Code Report (Grand Summary) Funding Account Report The Funding Account Report allows you to view reporting based on funding account information. The funding accounts are the accounts you set up for each site at your district. Once a month, MyPaymentsPlus will push deposits into the funding accounts from the master account. You can use this report to audit your deposits. Generate the Funding Account Report 1. Go to Reports > Funding Account Report. 2. Enter the date range. 3. Choose to view the report as a summary or in detail. 4. Click View Report. 1-9

14 Sample Report - Funding Account Report Raw Data Download The Raw Data Download is for getting details you can t find anywhere else. You can download the information to a CSV file and manipulate it any way you need. You can build custom reports using this tool. Many people use it to look at items like all paid fees. Generate the Raw Data Download Note: The D2L - Online Campus Download is rarely used but available to all districts. If you used the Desire2Learn Learning Suite you might want to use this feature. 1. Go to Reports > Raw Data Download. 2. Enter the Report Date Range. 3. Choose to download the Transaction Summary Data, Transaction Detail Information, Paid Fees (choose the Payment Category first), or the D2L - Online Campus. 1-10

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