ACOM s EZeDocs/400 Suite is a comprehensive document output management solution.

Size: px

Start display at page:

Download "ACOM s EZeDocs/400 Suite is a comprehensive document output management solution."

Muriel Carson
5 years ago
Views:

COMPREHENSIVE DOCUMENT OUTPUT MANAGEMENT SOLUTION ACOM s is a comprehensive document output management solution.

Merge data directly from multiple spool files and/or data files on your System i, into fully formatted invoices, purchase orders, packing slips, statements, tax forms,

Send to virtually any laser printer on your company s network. Capture, index and store the documents electronically without any additional effort.

Our modular solutions provide a clear and easy path for your organization to transition your mission-critical documents to a more automated and cost-effective system;

1 COMPREHENSIVE DOCUMENT OUTPUT MANAGEMENT SOLUTION ACOM s is a comprehensive document output management solution. It provides you with ultimate control to: Design and print your back-office business forms on-demand as required, when required. Merge data directly from multiple spool files and/or data files on your System i, into fully formatted invoices, purchase orders, packing slips, statements, tax forms, and other essential documents. Electronically or efax documents, based on pre-defined recipients preferences. Send to virtually any laser printer on your company s network. Capture, index and store the documents electronically without any additional effort. Automatically & electronically route documents for approval. Our modular solutions provide a clear and easy path for your organization to transition your mission-critical documents to a more automated and cost-effective system; start with the basics, and add capabilities as your requirements change. BACK OFFICE APPLICATIONS ERP Accounting and Financial Legacy EZEDOCS/400 SUITE CAPABILITIES eforms Design Electronic Form Templates Laser-Print Forms On-demand Electronic Auto-Index & Capture Data file Spool file Electronic Distribution efax PDF Other Features/Options Electronic Archiving & Workflow Distribution List Sets Conditional Output elabels Signature Capture Report Conversion

Extend the capabilities of your document output solution with the following options EZDesigner Pro GUI template designer EZDesigner Pro is a powerful, graphical PC design tool used to design the

2 Extend the capabilities of your document output solution with the following options EZDesigner Pro GUI template designer EZDesigner Pro is a powerful, graphical PC design tool used to design the document overlay (or template), as well as map fields in the spool file and/or data files to the overlay. Create the overlay using lines, boxes, text, color, shading, images, etc., and change as needed. The overlay is then saved and uploaded to the System i via the bi-directional File Transfer Utility that is included. Overlays can also be checked out and downloaded back to EZDesigner Pro for any changes that need to be made. Sample invoice in EZDesigner Pro

EZContentManager Store searchable electronic copies of all documents; electronically route documents for approval EZContentManager maintains an electronic copy of all

Users can search for documents by a number of user-definable fields, retrieved from the spool file and/or spool file attributes.

This is a great option for environments where there is a high volume of inquiries and provides a great alternative to traditional printed file copies and filing

3 EZContentManager Store searchable electronic copies of all documents; electronically route documents for approval EZContentManager maintains an electronic copy of all documents processed with EZeDocs/400 for easy access, retrieval and distribution. Users can search for documents by a number of user-definable fields, retrieved from the spool file and/or spool file attributes. A duplicate copy is rendered as a PDF file and can be viewed or ed directly to the payee or printed and mailed. This is a great option for environments where there is a high volume of inquiries and provides a great alternative to traditional printed file copies and filing cabinets. Authorized users access all of their assigned folders from one central repository, via any supported web browser. This solution also enables authorized users to automatically and electronically route any documents to the appropriate people for approval, dramatically improving your process efficiencies. Capture Manage Route documents for approval

EZeMail/400 electronically distribute PDF attachments Email documents as color, text-searchable PDF attachments, directly from your System i (AS/400), with password protection.

It s as simple as supplying an SMTP server address. Use email addresses from a spool file, data file or ACOM s address book; emails can be sent to up to 50 recipients per TO:, CC:, BCC:.

4 EZ /400 electronically distribute PDF attachments documents as color, text-searchable PDF attachments, directly from your System i (AS/400), with password protection.this native System i module interfaces with the EZeDocs/400 eforms module, and allows electronic distribution of spool files, as well as a text-searchable PDF. It s as simple as supplying an SMTP server address. Use addresses from a spool file, data file or ACOM s address book; s can be sent to up to 50 recipients per TO:, CC:, BCC:. Rename the attachment with a field from the spool file. Embedded commands and APIs are available for custom use of the module as well. EZFax/400 fax documents natively Fax documents directly from your System i, interfaced with the EZeDocs/400 eforms module. Allows for spool files to be faxed as well. Use fax numbers from a spool file, data file or ACOM s address book. Fax cover sheet messages can be pulled directly from the spool file, as well as recipient information. Embedded commands and APIs are available for custom use of the module as well. WebView View logs of fax and s sent from ACOM s EZeFax/400 and EZ /400 in a flexible, sortable, graphical environment. This browser-based dashboard enables fast and easy access, allowing you to view and manage the fax and messages that were sent, avoiding the need for green-screen interaction. From the respective logs, confirm that documents have actually been sent; redirect them in one format, such as , to the other such as fax; and reroute them along with attachments right from the dashboard. It s intuitive, effortless and has flexibility that just isn t available on the green screen. Get new point and click capabilities Edit/Resend Redirect Release/Hold Refresh Delete View View Attachment

and vendor service. Using a signature capture pad, users will be able to digitally sign any forms created using EZeDocs/400 from within WebView.

5 Signature Capture Reduce invoicing cycle times by capturing signatures electronically when goods and services are accepted. You ll enhance automated workflows and reduce errors and lost documents by capturing signatures and storing documents electronically, resulting in a quicker document retrieval and improved customer and vendor service. Using a signature capture pad, users will be able to digitally sign any forms created using EZeDocs/400 from within WebView. After signing, the forms can be printed and stored for future retrieval. After a document is created in EZeDocs/400, it shows up in WebView. You can right-click on the document to view it and sign it. This is what the signature looks like as you are signing the signature pad attached to this computer. This is the signed document.

6 EZPDF/400 convert documents for storage Convert documents to full color, text-searchable PDFs, interfaced with EZeDocs/400 eforms module. Name the PDF from a field in the spool file, data file, or use a default naming convention. Documents are posted to the IFS, QDLS and/or saved into a physical file for later retrieval. Add a password for additional security, and also save copies of printed documents where necessary. Convert spool files to PDF for storage and later retrieval. Embedded commands and APIs are available for custom use of the module as well. Sets Feature Using the sets feature, you can combine multiple forms and multiple spool files to print together, as well as distribute electronically or convert to PDF. This feature is best used for bundling multiple forms that might need to be printed and collated together at one time; examples might include registration packets, insurance forms, etc. Distributive Printing Use the distribution list feature to distribute copies of documents to multiple printers during one print run. Maybe you have remote locations that need to have copies of documents printed for shipping or filing. This is easily accomplished and saves time and money. Conditional Output With the conditional output option, you can easily distribute printed documents to multiple printers, based on fields within the spool file. An example of this might be sales reports that need to be distributed based on division or state; simply identify a field in the spool file that tells the merge process to distribute different pages of the spool file to different printers, without having to modify your spool file. elabels Create labels easily from data files using the elabels module. Multiple barcodes are supported as well as both laser and thermal printers. Easily define the template and when merged with the data file, labels print out for use in practically any situation - address labels, shipping labels, packing labels, etc. EZConvert - Report Writer Improve visibility and access to key management, financial, inventory, and sales reports, particularly for remote or distributed environments. Convert reports to MS Office Excel spreadsheets (.xls) or output as.csv file. You ll reduce costs by automatically parsing and distributing reports electronically; reduce costs associated with printing, mailing and distribution paper reports. acom.com/iseries-software Tel: (800) x info400@acom.com

SPS Online Store User Tutorial

SPS Online Store User Tutorial New Improvements 2018 The following improvements were made to the SPS Online Store based on criteria extracted from your feedback and user data. Our goal is to continue to