Data Entry Application (Forms & Reports) Users Guide

Transcription

1 Data Entry Application (Forms & Reports) Users Guide

2 Table of Contents 1. Login Page Main Menu Master Menu Observer s Details Observer s Nomination Status Call Observers for Briefing: Update Amount: Update Amount Transfer: Update 49(0) Slot Creation Reports: a. Deployed Observers List b. Un-Deployed Observer List c. Deployed Observers List (Phase Wise) d. Observer PIS Report e. Deployed Observer Bank Details Report f. Internal Bank Details Report g. Deployed Observer List for Public h. Observer List Service Wise i. Observer Allocation History j. Deployed Observer List for Counting k. Internal Obsdetail - Counting: l. Deployed Observer Bank Details: m. Deployed Observer - Amount Transferred: n. Deployed Observer Status:... 32

3 Data Entry Manual Buttons on each Form Add: This button is used to add a record. On pressing this button all the fields are cleared and focus shifts to the first field in the logical sequence, user can now start entering values in each field. User is required to press this button each time he/she wants to add a new record. On those forms where there is no add button, user can start entering the values straight away by entering the key fields or navigating to the particular record. Cancel: This button is used to undo all the changes made to the current record. This button should be pressed when the user, while entering a new record or modifying an existing record, feels that he/she has committed some mistake. Please note that canceling will undo all the changes made to the current record and not just the current field. Delete: By pressing this button the record currently visible on the screen will be deleted from the database table. In some forms the Deletion is not actual deletion from the database table instead, only non-key values, displayed on the form, are set to null value. User gets a confirmation message after pressing delete. If he/she clicks [No] for the response, deletion is not done. Save: After the user has entered all the fields in an existing record or in a new record, he/she can press [Save] to save the changes to the table. At this time the record is cross-checked for any validation errors. In case of any error user has to correct all the errors before proceeding with save. Please note if user moves to any other record without saving the changes he/she has made to the current record, all the changes made to the record will be lost. Print: In case the user wishes to see a report of the data entered, this button may be pressed. The report will be printed on screen or the printout will come on the default printer viz. the printer for which Set As Default is checked in Printers Dialog box, depending on the Print/Window option selected. 3 Data Entry Manual

4 The module is used to fill information s about the Nodal Officers. 1. Login Page The first form is a Login form where the user enters the credentials. If the user is the valid user of the System, then only it allows the user to navigate the application. Fig 1.Login The application opens when the correct user name and password is given. It will open the Main Menu Page as shown below 4 Data Entry Manual

5 2. Main Menu This form shows the all the links to different forms and reports 3. Master Menu i. Nodal Officer Details: Invoked from: - Login - > Masters - > Nodal Officer Details This form is used to Input information of Nodal Officer. The user has to click on the link to be navigated to the desired page for checking the details of nodal officers. The Nodal officer page is used to check the data of the already existing Nodal officers make changes to any of the details if required and add new entries for the Nodal officers which are not existing in the database. This will open following page: 5 Data Entry Manual

6 Fill the details and then click on Submit button below ii. Election Schedule Details: To add new election Schedule, Fill the details i.e. polling date, counting date etc and click on save button. To delete existing record first click on select link in below grid and then click on delete button. 6 Data Entry Manual

7 iii. Election Details: 7 Data Entry Manual

8 This form will use to assigned constituencies for ac /pc and Bye/Gen etc for Observer database where election has announced. For this select Phase no then state Name then consttype then delm type and then electiontype click on show buton it will populate all the ACs/PCs in right pane i.e. unassigned Constituencies. Select constituencies which election is fall on same phase and click save button. All selected constituencies will come in left pane i.e. assigned constituencies. iii. Election Details - Genesys: This form will use to assigned constituencies for ac /pc and Bye/Gen etc for Genesys database where election has announced. For this select Phase no then state Name then consttype then delm type and then electiontype click on show buton it will populate all the ACs/PCs in right pane i.e. unassigned Constituencies. Select constituencies which election is fall on same phase and click save button. All selected constituencies will come in left pane i.e. assigned constituencies. iv. Add/Delete Observer Type: This form will use to add or edit Existing Observer type (General, Expenditure, and Police). 8 Data Entry Manual

9 iv. Update Report Details: This form will use to Update Different type of Observer Reports which are used on allocation and de-allocation Application. v. Generate Gcode for Observer: Invoked from: - Login Master Generate Gcode for Observer 9 Data Entry Manual

10 This form will use to generate observer code for newly enter observer data. This menu will enable only Administrative User. 4. Observer s Details Invoked from: - Login - > Data Entry - > Observer s Details This form is used to Insert Details of the Observer This will open following page: 10 Data Entry Manual

11 Fill the details and click on Submit button. 5. Observer s Nomination Status Invoked from: - Login - > Data Entry - > Observer s Nomination Status This form is used to Mark Nodal Officer as Available or Not Available This will open following page: 11 Data Entry Manual

12 6. Call Observers for Briefing: This form is used to view all those observers who are available and can be called for briefing. In the grid that populates the data, the status for all the observers is shown as available. The status of all the observers who need to be called for briefing must be changed to Called for Briefing and you can update briefing details like venue, date and timing. 7. Update Amount: This form is used to Update Deployed Observer honorarium 12 Data Entry Manual

13 8. Update Amount Transfer: This form is used to Update Deployed Observer honorarium is transferred in their account or not through ECS. 13 Data Entry Manual

14 9. Update 49(0) This form is used to Update No of Electors who decided not to cast the votes Constituencies wise. 10. Slot Creation During the elections, the general observers are deployed for the election management processes. The observers are deployed based on the area of sensitivity and size of the assemblies. 14 Data Entry Manual

15 i. Polling: a. Observer Slot Details This form will use to create/delete slot for elections for deploying observer. b.update observer Slot details : This form will use to edit/delete partial slot for elections for deploying observer. 15 Data Entry Manual

16 c. update observer local mobile numbers This form will use to Update Local Mobile for deployed observer. ii. Counting: During the elections, the general observers are deployed for the election management processes. The observers are deployed based on the area of sensitivity and size of the assemblies for counting day only. 16 Data Entry Manual

17 a. Replicate Slot To Counting This from is used for creating slot for counting. b. Observe slot details: This form will use to create/delete slot for elections for deploying observer for counting day only. 17 Data Entry Manual

18 c. Update observer slots details : This form will use to edit/delete Partial slot for elections for deploying observer for counting day only. iii. Reports: wise. a. Report of Constituencies having group: This form will use to show slot state 18 Data Entry Manual

19 b. Report of Constituencies having no group: This form will use to show Constituencies which is not included in any slot state wise. 11. Reports: 19 Data Entry Manual

20 a. Deployed Observers List Invoked from: - Login - > Reports - > Deployed Observers This Report lists, all the deployed Observers. This will open following report: 20 Data Entry Manual

21 b. Un-Deployed Observer List Invoked from: - Login - > Reports - > Un-Deployed Observers This Report lists, all the Un-Deployed Observer s. This will open following report: c. Deployed Observers List (Phase Wise) Invoked from: - Login - > Reports - > Un-Deployed Observers Phase Wise This Report will display all the Observers Phase Wise. 21 Data Entry Manual

22 This will open following report: d. Observer PIS Report Invoked from: - Login - > Reports - > Observer PIS Report This Report will display the personal details of the Observers. One can view the details of a specific observer by entering the Observer code or view the details of all observers deployed phase wise. For deployed observer Observer ID Card will be available at the footer of PIS Details this is only for deployed observer for other observer only PIS detail will be available. No ID card will be available. This will open following report: 22 Data Entry Manual

23 First select Observer type then service and then Depstatus You will get following screen with PIS of the observer. To get Observer ID card only click on Get ID Card Report Button 23 Data Entry Manual

24 For color Printing select Color Print YES For General Observer: For Expenditure Observer: 24 Data Entry Manual

25 For Police Observer: For Awareness observer 25 Data Entry Manual

26 For other than Deployed observer ID card is not available. Only PIS Report will be available. 26 Data Entry Manual

27 e. Deployed Observer Bank Details Report Invoked from: - Login - > Reports - > Deployed Observer Bank Details Report This Report will display the bank details of the deployed observers in which the honorarium of the election duty would be deposited. This will open following report: 27 Data Entry Manual

28 f. Internal Bank Details Report Invoked from: - Login - > Reports - > Internal Bank Details Report This Report will display the bank details of the deployed observers along with the details of the ACs in which they are deployed This will open following report: g. Deployed Observer List for Public Invoked from: - Login - > Reports - > Deployed Observer List for Public This Report will display certain specific details of the deployed observers along with the details of the ACs in which they are deployed This will open following report: 28 Data Entry Manual

29 h. Observer List Service Wise Invoked from: - Login - > Reports - > Deployed Observer List Service wise This report will display all the details of the deployed observer service wise This will open the following Screen i. Observer Allocation History Invoked from: - Login - > Reports - > Observer Allocation History This Report will display all the past detail of the observer. 29 Data Entry Manual

30 This will open following report: j. Deployed Observer List for Counting Invoked from: - Login - > Reports - >RptCounting Deployed Observer List for Counting This Report will display all the details of the deployed Counting observers. This will open following report: 30 Data Entry Manual

31 k. Internal Obsdetail - Counting: Invoked from: - Report RptCounting Internal Obsdetail - Counting This Report will display all the detail of deployed observer with AC details. l. Deployed Observer Bank Details: Invoked from: - Report RptCounting Deployed Observer Bank Details This Report will display the bank details of deployed observers. m. Deployed Observer - Amount Transferred: Invoked from: - Report RptCounting Deployed Observer - Amount Transferred 31 Data Entry Manual

32 This Report will display the detail of amount transferred to deployed observer. n. Deployed Observer Status: Invoked from: - Report RptCounting Deployed Observer Status This Report will display the status of deployed observer 32 Data Entry Manual