Add an Electronic Account Authority

Transcription

1 Add an Electronic Account Authority About this guide An Electronic Account Authority defines who can authorise transactions on your CommBiz service. It is comprised of an Account Authoriser list and an Electronic Method of Operation. Electronic Account Authorities established for your CommBiz Service only apply to CommBiz and do not replace any existing authorities (signatories) on these accounts. Important If an account has been registered as a transactable account (i.e. an account on which you can process transactions via CommBiz), it will require an Electronic Account Authority. Only Administrators can submit requests to add Electronic Account Authorities. Nominating Service Delegates 1. Open your internet browser, visit commbiz.com.au and log into CommBiz using your password and token password from your security token. 2. On the top menu, select Admin > Maintenance Requests.

2 3. On the left-hand menu, select Add an Electronic Account Authority. 4. From the drop down list of accounts, select the account to which you wish to add the Electronic Account Authority and click Next. Page 2 of 10

3 5. Select the relevant Account Holder Type from the drop down list and then click Next. 6. If you want to copy an Electronic Account Authority that already exists on another account on your CommBiz service, select Yes then click Next. If you are creating a new Electronic Account Authority, select No and click Next. Note: The next step outlines the process for copying an existing Electronic Account Authority. If you are adding a new Electronic Account Authority, go straight to Step 8. Page 3 of 10

4 7. Select the account from which you wish to copy the Electronic Account Authority and click Next. 8. You are now prompted to select one of the following Methods of Operation: One authoriser required means that only one authoriser must authorise transactions on the account regardless of the transaction value (no monetary bands). More than one authoriser required means that MULTIPLE authorisers are required to authorise transactions on an account regardless of transaction value (no monetary bands). Custom means you determine the number of authorisers required to authorise transactions, based on monetary values that you select. Choose the appropriate method and click Next. Page 4 of 10

5 9. Select the monetary bands by choosing lower and upper limits and then the number of authorisers required to authorise transactions in each monetary band. You can select multiple authorisers across multiple lists. 10. Click Next. Page 5 of 10

6 11. The Account Authorisers page is displayed. If you copied an existing Electronic Account Authority, the authorisers on the selected account will be automatically displayed. If you are adding a new Electronic Account Authority, you will need to add new authorisers to the account. To add authorisers, select the Yes radio button and click Next. 12. Select the authoriser that you are adding to the Electronic Account Authority from the drop down list and click Next. Page 6 of 10

7 13. The authoriser s details will be displayed. The authoriser will need to be identified by the Bank. If the authoriser is a Commonwealth Bank customer, click Next. If the authoriser is not a Commonwealth Bank customer, check the No radio button and click Next. You will be taken through the process to identify the authoriser. Note: The user guide will take you through the process to identify a Commonwealth Bank customer. 14. Select the account type which will be used to identify the new authoriser and click Next. Page 7 of 10

8 15. Enter the account details and click Next. 16. The details confirmation screen is displayed. Check details are correct and click Next. Page 8 of 10

9 17. Assign the authorisers to the relevant list by selecting the list under Assigned to List, then click Next. Note: The lists show the number of authorisers required prior to a payment being processed. A payment will not be processed until the number of required authoriser in each list authorise a payment. For example, if you have 1 authoriser required in List A and 1 authoriser required in List B, the payment will be sent for processing once an authoriser from list A and a authoriser from list B have authorised the payment. By assigning an authoriser to a list, they will become an authoriser for that list. 18. Check the details are correct and click Confirm. Page 9 of 10

10 Service Delegate Authorisation 19. The request is submitted for authorisation. If you have Service Delegates on your service, they can select their name from the Entitled Authorisers list. 20. The Service Delegate is required to enter their Login ID, Login Password and Token Password then click Authorise. Page 10 of 10