In Outlook 2010: Learning today Leading tomorrow

Transcription

1 In order to add the following to your , you can create a signature which will automatically add this information to all correspondence. Learning today Leading tomorrow The mission of the Richmond County School System is building a world-class school system through education, collaboration and innovation. In Outlook 2010: Click on the File tab (top left) Click on Options A window will open. Click on Mail.

2 Click on the Signatures button If you already have a signature, you can edit it and add the vision and mission statements to the end of the signature by copying and pasting it into the Edit Signature box. If you do not have a signature, click on the New button. Type a name for the signature and click OK. Select the account and make sure that the name of the signature appears in the New Messages and Replies/Forwards boxes. Type in your signature in the large box and make sure that it appears as you want it. Put in pertinent contact information. Then, add the logo, motto, mission and vision by copying and pasting. Click on Save and OK. If you have Outlook 2007: 1. From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Formattab. 2. In the Compose in this message format list, click the message format that you want to use the signature with. 3. Under Signature, click Signatures, and then click New. 4. In the Enter a name for your new signature box, enter a name.

3 5. Under Choose how to create your signature, select the option you want. 6. Click Next. 7. In the Signature text box, type the text you want to include in the signature. You can also paste text to this box from another document. 8. Click Finish when you are done. 9. From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab. 10. In the Compose in this message format list, click the message format that you want to use the signature with. 11. Under Signatures, select an account, and then choose the signatures that you want to use for new messages and for replies and forwards. You can use a different signature for each. If you have Outlook 2003: To set up an signature in Outlook: Select Tools Options... from the menu in Outlook. Go to the Mail Format tab. Click Signatures... under Signatures. Click New... Give the new signature a name. If you set up more than one signature for different purposes work mail vis-à-vis personal chat, for example, name them accordingly. Click Next >. Type the desired text of your signature. It is best to limit your signature to no more than 5 or 6 lines of text. Include the standard signature delimiter (it does not count as a line of text). Click Finish. Now click OK. If you have just created your first signature, Outlook has automatically made it the default automatically inserted for new messages. To use it for replies as well, which I recommend, select it under Signature for replies and forwards:. Click OK again. If you use the Web-based (Office 365 Outlook): Log into the web-based p=mcmbi&wreply=https%3a%2f%2fportal.office.com%2flanding.aspx%3ftarget%3d%252fdefault.aspx&lc=

4 1033&id=501392&msafed=0&client-request-id=455902da-e694-47c1-afee-f4aa8618d9d3 enter your username and password. and In the upper right hand corner, click on Settings In the bottom right corner, click on Mail.

5 In the left column under Options, select Mail, select Layout, and select Signature

6 Click in the box to create your signature with the logo, mission and vision. You have options to make the text bold, underlined, italicized, or a different color. Make sure that the box next to Automatically include my signature on new messages and Automatically include my signature on messages I forward or reply to is checked. When your signature is like you want it, click on Save.