Irvine Valley College. IVC Professional Development User Guide.Docx

Transcription

1 Irvine Valley College Professional Development User Guide Help Desk: Rev. 08/2013

2 For both Flex Week and Professional Development requests, navigate to the Professional Development site on inside.ivc.edu and use the Prof. Development section on the left navigation menu. Flex Week Activity (replaces the old Flex Tracker) To submit your Professional Development (Flex) hours towards a Flex Week Activity: 1. From the Prof. Development menu, select the Available Flex Week Activity link. 2. To open the registration form for an activity, click the name of the activity on the Flex Week Activity list. Help Desk: Page 2of 7 Rev. 08/2013

3 3. The Flex Week Activity Form will open. i. Requestor contact information fields are ALL required. ii. If needed, adjust the Flex Week Activity Hours to reflect the actual number of hours you attended (if you presented, multiply by 3). iii. If needed, mark the Click Here to add comments box to add a comment. iv. Submit the form. 4. Repeat the process to submit your Professional Development (Flex) hours for additional events. View My Flex Week Activities To view all your submitted Flex Week Activity hours, click on the My Flex Week Activity link from the Prof. Development menu. Reminder: Faculty need a total of 38.5 faculty professional development (flex) hours during the academic year, by the last day of the spring semester. Help Desk: Page 3of 7 Rev. 08/2013

4 Professional Development Requests (Replaces the C1, C2, and C3 forms) Create a New Professional Development Request (Replaces the C1, C2 form) 1. From the Prof. Development menu, select the New Professional Development Request link. 2. The Professional Development form will open. Enter all required information and select a Request Type (Part time faculty: choose Reimbursement only). Then click the Next button. 3. Select all applicable Justification Areas(s) and enter a Justification Narrative. You can attach file(s) which support your justification. 4. Depending on the Request Type chosen, one or both of the sections below will appear. Enter all applicable information. Help Desk: Page 4of 7 Rev. 08/2013

5 5. Once all required fields are completed on the form, the Submit button will activate. If needed, mark the Click Here to add comments box to add a comment. Then Submit the request. NOTE: If you are not able to complete the form, you can use the Save as Draft button to save it for completion at a later date. You can access the draft via the My Professional Development Request link on the left navigation menu. 6. Once the request is submitted, you will receive an notification. 7. Upon approval of the request, you will receive an notification with further instructions. 8. Once you have completed your professional development activity, either use the link in the above or navigate to My Professional Development Requests to open your request. Enter information in the Post Activity Required Information section of the form. Help Desk: Page 5of 7 Rev. 08/2013

6 9. Submit the form. 10. You will receive an notification that the post activity was submitted successfully. 11. Upon approval of your Post Activity, you will receive an notification with further instructions. Help Desk: Page 6of 7 Rev. 08/2013

7 Use an existing Professional Development Request if you wish to attend the same Professional Development Activity that another IVC colleague has submitted We have made it easy for you to go to conferences which your colleagues have already requested. All you have to do is use an existing Professional Development request to submit your new request. 1. Click on the Available Professional Development Activity link on the left navigation menu to access existing approved requests. 2. Click on the activity Name to open the form. 3. Follow the steps from the Create a New Professional Development Request section above to update and complete the request form. View My Professional Development Requests To view your Professional Development Requests, click on the My Professional Development Requests link from the Prof. Development menu. Help Desk: Page 7of 7 Rev. 08/2013