OPA SMS Facility. Contents.page. 1. Single SMS Send Bulk SMS 4 Creating a CSV file Address Book...5

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1 OPA SMS Facility Contents.page 1. Single SMS Send Bulk SMS 4 Creating a CSV file 4 3. Address Book...5 New Address Book.5 New Address Entry.6 Delete Address Entry..7 Delete Address Book Delivery Reports Standard SMS Types.8 1

2 OPA SMS Facility SMS Facility is accessed after login into OPA System under my OPA block as shown in a picture below. OPA Home SMS Facility At the bottom it shows the balance user has and the cost of each SMS. In this page user has five options that this facility has, (Send Single SMS, Send Bulk SMS, Address Book, Delivery Reports, and Standard Message Type). 2

3 1. Single SMS The first page is for sending a single SMS. User has to insert the number of the person user needs to send a message to unless the number already exists in user s address book (Address book to be discussed later). User only has to type in 160 or less character and the click a send button. 3

4 2. Send Bulk SMS As seen on the picture above user can either select address book which consists of the list of numbers to send SMS to OR Load from file by selecting Load From File button and search for a stored CSV file from computer disk or storage. The next step will be typing in a message a user would like to send and the click on a Send Bulk SMS button. Creating a CSV file Open note pad Write contact numbers for recipients, e.g. ( ) Save the file as cvs file e.g. (test.csv) Load From File 4

5 3. Address Book Before using this facility users have option to store numbers they mostly send messages to. New Address Book Select New Address Book button and the pop-up like the one below will appear. Click OK button to add a new address book To access the address book, click drop down on Default and a new group will show up below default. 5

6 New Address Entry Steps to add Numbers in address book: User has to make show that right address book is selected (NOT DEFAULT) Click on New Address Entry button The pop-up like above will appear Enter cell numbers and click OK button to save or Cancel button to The below pop-up will show Enter the full name or surname of the owner of the numbers just entered. Click on OK button to save or Cancel button to cancel process. After saving the right hand side of screen will display the entry like below 6

7 Delete Address Entry If user notices that anything is wrong with the entry, there is option to delete it from a selected address book. Steps to delete entry: Select a record to be deleted Click OK on the pop-up like below and record will be deleted or Cancel if user wishes to keep them Delete Address Book Same thing applies with address book, if user notices that anything is wrong with the entry, there is option to delete it. Steps to delete entry: Select address book to be deleted Click OK on the pop-up like below and address book will be deleted or Cancel to keep it. 7

8 4. Delivery Reports This page is accessed by users who wish to see all the SMSes that were delivered in the monthly period that users selected. The report will show on the right hand side of the screen for all the SMSes send during the selected month. 5. Standard SMS Types This option is for users who normally send the SMSes over and over again. In this case users save the message so that next time user wishes to send that message again they will not have to type it. To do this user must select New Type button like on the picture above. 8

9 Creating a standard message type: After clicking new type button, users will see the above pop-up Type in the name user wants to call message with e.g. (class cancelled) and click OK button. The screen below will appear On the right hand of the screen is where user must type in the message. On the left hand side above new type is where the messages will be showing. 9

10 Using a standard message type: These standard messages are used when sending bulk SMS. Below is example of Bulk SMS Screen: User can choose address book on the left hand side of screen or load from file at the bottom of screen and select a saved message on the right hand side of screen. 10