GCA Student Enrolment Guide Essential Steps

Transcription

1 GCA Student Enrolment Guide Essential Steps 2012

2 Contents Slide Login 3 Registration 4 Homepage 5 Enrol Student 6 9 Generate Offer Letter 10 Request CoE Payment Summary of Complete MyGCA enrolment steps. 18 Change of Course details 19 Deferrals 20 RPL 21 Refund Requests 22 Check your commission payments 23

3 Login 1. Go to the GCA website 2. Click on Agent t( (upper right iht corner). 3. Enter your user name and password.

4 Registration Please complete the registration process diligently step by step. We need your complete agency information to provide you with full access to We need your complete agency information to provide you with full access to mygca. You will only need to do this once.

5 Home Page This will be your Agent Home Page. You will be able to manage your agent information, student details, request CoEs and much more. To enrol a student please select Enrol Student.

6 Enrol Student Fill out the information requested. Fields with a red asterisk MUST be filled in. Press the NEXT button when finished. Now your student information is permanently recorded in MyGCA. You can stop your application and resume anytime by accessing Agent Students from your Home Page.

7 Enrol Student Further information will be requested. td Please input as much information as possible. Some important documents need to be uploaded as requested (education details and English language proficiency). You will need to Add/Update this information to You will need to Add/Update this information to record it successfully.

8 Enrol Student Select a College: Metro English College Central College UIC Sydney Select a course and an intake date. Don t forget to Add/Update.

9 Enrol Student Select OSHC Cover type. If the student doesn t require OSHC select Pre arranged. Select the minimum duration. Don t forget to Add OSHC details.

10 Generate Offer Letter Select the preferred course. Select the payment amount. Include comments if needed (e.g. conditional offer letter). Click on the Generate Offer Letter button. The offer letter is generated in a.pdf format for you to save or print.

11 Generate Offer Letter An alternative way to Generate the Offer Letter or viewing a previous Offer Letter after inputting the student details is: Go to Student Homepage. Click on Student Services Online. Click on Generate Offer Letter. Display offer or Generate Offer Letter as needed.

12 Request CoE To obtain a CoE you will need to do 2 things: 1. Scan Signed Offer Letter (every page as indicated). 2. Complete payment by Credit card online or by supplying a payment receipt (jpg, (.jpg,.pdf). These will need to be uploaded in the following steps.

13 Request CoE Once you have both the Signed Offer Letter andthe payment receipt, locate your student by selecting Agent Students.

14 Request CoE Search for your student by scrolling down your student list or by in putting the student number or family name. Select the Request CoE option sample sample 2222 sample sample 3333 sample sample 5555 sample sample

15 Request CoE Select the Request CoE button for the relevant course.

16 Request CoE Complete the information and/or document upload din the items where an is shown by selecting Go. Once the checklist has no fffff, type your address in the fields below and click on the COE Request button.

17 Payment Credit Card: GCA s preferred payment method. Credit card payments qualify for the GCA Agent Bonus Scheme. By paying by credit card you will receive the agent bonus detailed in your agency agreement. Benefits of participating in the GCA bonus scheme: Bonus commissions for credit card payments You student is instantly financial and able to access MyGCA. Your student receives an SMS confirmation of payment from GCA. Others Telegraphic Transfer *Please allow $20.00 for Telegraphic Transfer fees.

18 Payment To make the first payment*, select the preferred payment option and input the requested information and/or upload the relevant receipts. * You are able able to make net payments for your students.

19 CoE Once you have completed the Request CoE step, your CoE will start processing. When Coe is ready, a notice will be sent to the supplied, advising you to retrieve the Coe from MyGCA. To retrieve it please enter your account and: Click on Agent Students Locate your student and click on View On the Student Homepage click on Student Services Online Click on Journal. Find student Coe and click on the attachment to download or print.

20 Summary How to enrol a Student and Generate Offer Letter 1. Go to the GCA website 2. Click on Agent (upper right corner). 3. Enter your username and password. 4. Click on Enrol a Student 5. Enter Student details 6. Enter Passport/Visa details (if known) 7. Agent Details will appear 8. Enter address details in Student s country (if known) 9. Enter address details in Australia (if known) 10. Enter emergency contacts (if known) 11. Enter Student Medical Mdi ldetails (if known). 12. Enter Student Education details 13. Enter Student English Language Proficiency 14. Select College and Course 15. Select Course Start date 16. Select OSHC 17. Select Academic Release details 18. Declaration Page 19. Tick checkbox for the course 20. Generate Offer Letter

21 Forgot your password? If you forget your password at any given time, please go back to the login page and click the relevant linkand follow the instructions.

22 Change Course details To change course details please enter your account and: Click on Agent Students Locate your student and click on View On the Student Homepage click on Student Details Click on Course Selection Click on Edit (if changing intake) and select new intake and Add/Update Click on Delete (if changing course), select new course and intake and Add/Update Now click on Medical (OSHC) and click on Edit to arrange a new suitable OSHC for your student. Select the new Start Date and click on Adjust OSHC details. Now you can Generate a new Offer Letter by going to Student Homepage>Student Services Online>Generate Offer Letter

23 Deferrals To defer a course please enter your account and: Click on Agent Students Locate your student and click on View On the Student Homepage click on Student Details Click on Course Selection Click on Edit (if changing intake) and select new intake and Add/Update Now click on Medical (OSHC) and click on Edit to arrange a new suitable OSHC for your student. Select the new Start Date and click on Adjust OSHC details. Now you can Generate a new Offer Letter by going to Student Homepage>Student Services Online>Generate Offer Letter In order to process a deferral request and obtain a new coe in MyGCA, please send your account coordinator: new coe fee payment receipt, and new offer letter signed.

24 RPL (Recognition of Prior Learning) To apply for RPL for your student please enter your account and: Click on Agent Students Locate your student and click on View On the Student Homepage click on Student Services Online Click on Subject Exemption Request Supply the information requested and click on Submit Request

25 Refunds To apply for a student refund, please enter your account and: Click on Agent Students Locate your student and click on View On the Student Homepage click on Student Services Online Click on Refund Request Follow instructions and attach supporting documentation.

26 Select Agent Admin Request Commissions

27 Commissions View Commission by Invoice Select My Commission Invoices

28 Change the From Date to any of the date in the past and click Generate Document List Commissions

29 Commissions You will see a list of paid commissions, select view to check the breakdown of the payment py

30 Commissions

31 Commissions View Commission by Student Select My Commission Invoices by Student

32 Enter the Student Number first, then change the From Date to any of the date in the past and click Generate Invoice List Commissions

33 Commissions You will see a list of paid commissions for this student, select view to check the payment py details

34 Commissions Select Show Uninvoiced receipts to check the unpaid outstanding commission for this student

35 For further enquiries please contact us on: GCA Admissions Centre Suite 1305 / Level Bathurst Street SYDNEY NSW 2000 AUSTRALIA Ph Fax info@gca.edu.au