Welcome to YSJ You Employee User Guide

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Basil Eaton
5 years ago
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Welcome to YSJ You Employee User Guide Welcome! This guide has been created to help you navigate around the York St John employee recognition site.

1 Welcome to YSJ You Employee User Guide Welcome! This guide has been created to help you navigate around the York St John employee recognition site. To login to the Recognition Scheme please access via or alternatively through the HR Webpages: This will then take you through to the YSJ You site as shown below. If you have not previously logged on to the site then you will be required to enter your York St John account and set up a password. To access the Recognition Site please click on YSJ You under the Quick Links.

2 You will then arrive at the homepage!

3 Setting up your profile picture 1) Click on the Profile tab in the grey navigation bar at the top of the page Then click on my profile picture link from the options on the right 2) To add a new picture, first click on the choose file button

4 This will then open a dialogue box where you can browse your computer for a picture double click on the image you want to upload. (Please ensure that your image is a JPG or GIF format and the size is no bigger than 0.4MB) 4) This will take you back to your profile page where you can see your image has been selected. Click on the upload button to load the image to your profile page 5) Once you have uploaded the image you will then be able to crop it to fit by dragging the box frame to size Finally click on the save image button to set the image as your profile picture Saying Thank You All staff can send & receive an E-Thank You card. To thank a colleague in the university click on Nominate at the top of the page or the Say Thank You link on the right of the Home page. For an individual, either type in their name or select their department from the dropdown list, then click on the person you want to nominate. More options will then appear automatically underneath the nominated individuals name. In the drop down menu, you will then see the options for a Thank You, Valuing People etc: The text that you enter on the screen creates an automated ecard.

5 Once you have completed the nomination form and selected an ecard for your chosen colleague, click Submit to complete the nomination. You may decide that you want to acknowledge and recognise a colleague with a simple Thank you card as a means of expressing your thanks for something they have done. There is also an option to say Well done for perhaps completing a successful project or piece of work. This could be someone in your own team that you work with on a day to day basis or elsewhere in the university. Once you have submitted the nomination, the individual receives an with a printable PDF card attached to their notification and this can also be downloaded from their My Thank You page (see Employer User guide) Please remind your team to use these cards appropriately as the content will be viewed by the employee, their line manager and the administration team in Human Resources. To nominate a colleague within the University who is outside of your team the same process applies. All staff can send & receive a thank you or well done.

6 Additionally there is the option to say Thank You to a colleague linked to one of the three YSJ core behaviours in Our Contribution Framework: -Valuing People Where you see a colleague showing respect and courtesy to someone they work with, perhaps having to deal with a particular challenging situation or you work with a colleague who is always happy to share their experience and skills and to help others out. -Achieving the Vision Where a colleague delivers great service, this could be working alongside others to create an exceptional student experience or someone that you see as a real ambassador for York St John. -Creating our Future Where a colleague comes up with new ideas on how to change and improve the way they work, someone who is good at putting ideas into action and likes to work differently to improve things. Please see: Our-University-Our-Contribution PDF for more information on the university behaviours. Viewing your Thank yous 1) Click on the Thank Yous I Have Received link on the right-hand side of the home page. Once on this page, you will be able to view all the details of all the thank yous you have received and download a copy of your ecard (you will need to ensure pop up blocker is switched off to open the ecard). You will also receive an with the e-card as an attachment. Long Service Awards As a means of recognising colleague s contributions during their employment at the university, long service reward points (see below) are issued when certain milestones are met, the first of these being 10 years service at York St John. At the key milestone dates you will receive an from the Vice Chancellor recognising your length of service and contribution to the University and your line manager will also present you with a certificate.

7 Spending your Reward Points When awarded a Long Service Award, the points given in recognition will appear in your account on YSJ You. Click on the Rewards Catalogue tab in the navigation bar at the top of the page, this will take you to the reward catalogue where you can choose from a broad range of high street gift vouchers and cards. Once you ve found the voucher or reloadable card you want, just enter the quantity you want to order based on the cost of the voucher then click Add to basket. You can order as many types of voucher as you like in whatever quantities up to the balance of your reward. Once you have completed your selection, click on View/Edit your basket at the top of the page and follow the checkout process you will be able to specify a delivery address for your vouchers during checkout. Please be aware that any orders under 50 will be sent by 1 st class post while any orders over 50 will be sent by secure delivery and will require a signature. You can view a record of all rewards you have received and the orders you have placed on the My Account page. The link for this is on the home page and at the foot of every page. Managers Guide If you are a Manager an associated guide is available that provides additional information on recognising your team Any further queries? Please contact humanresources@yorksj.ac.uk

Recognising You Quick Start Guide

Recognising You Quick Start Guide WELCOME TO RECOGNISING YOU WE KNOW HOW PASSIONATE YOU ARE ABOUT RECOGNISING YOUR COLLEAGUES FOR DOING A GREAT JOB, AND HOW IMPORTANT IT IS TO YOU TO RECEIVE RECOGNITION