HKU SPACE Community College Instructions for Using Web-based Class Swapping Platform Semester 1, 2018/19

Transcription

1 HKU SPACE Community College Instructions for Using Web-based Class Swapping Platform Semester 1, 2018/19 (For Diploma in Foundation Studies, Year 1 students of Associate Degree Programme and Year 1 of Higher Diploma in Business, Higher Diploma in Chinese for Professional Communication, Higher Diploma in Healthcare and Health Plan Administration, Higher Diploma in Information Security, Higher Diploma in Information Technology, Higher Diploma in Public Relations and Corporate Communications Programmes) The Class Swapping Exercise will be held online in the first week of Semester 1, 2018/19. Please submit your swapping requests according to the following schedules: Student Group From To DFS and Year 1 Students 11 September 2018 (7:00p.m.) 15 September 2018 (1:59 p.m.) Step 1 : Login To use the online add/drop platform, please login the Learner Portal website at Copyright Reserved HKU SPACE Community College P. 1 of 11

2 Please enter your 8-digit Student ID and password and then click the LOGIN button. Click here to get more information for first time users. Login Password: For first time user, please follow the procedures below: 1. Enter HKU SPACE Learner Portal on 2. Click the Login button; 3. Click the word student under First Time User; 4. Enter your 8-digit student ID No., Captcha and click Confirm ; 5. Select to receive validation code by either mobile phone (SMS) or personal and click Confirm ; 6. Enter the validation code you received and click Confirm ; 7. Enter your new account password and click Confirm. Once your password had been updated, a confirmation message will be shown. Acknowledgement will be sent to your mobile phone (SMS) and mailbox. Copyright Reserved HKU SPACE Community College P. 2 of 11

3 Step 2 : Select Function Next, please select to My Resource tab and select Student Self-service on the left menu. Click Course/Class Add/Drop/Swap Exercise under MyFuture section Copyright Reserved HKU SPACE Community College P. 3 of 11

4 Next, click Enter the Course/Class Add/Drop/Swap Platform under the Course/Class Add/Drop/Swap Exercise section to perform online course/class add/drop/swap. Copyright Reserved HKU SPACE Community College P. 4 of 11

5 Step 3 : Read the Rules and Regulations Please read the important rules and regulations of the class swapping exercise and then click the I Accept button to continue. Sample Copyright Reserved HKU SPACE Community College P. 5 of 11

6 Step 4 : Select Options This is the main menu of the programme. You can choose to: A. check the real time remaining class vacancy B. swap classes in the current semester C. view the classes you have already swapped in this semester D. view/print your timetables E. logout Please note that each student is given a quota of 15 transactions for exchange of classes with schoolmates. Each transaction will be counted once you perform class swapping successfully. The remaining quota(s) will be shown on top of the screen. Copyright Reserved HKU SPACE Community College P. 6 of 11

7 Step 5 : Check the Real Time Remaining Class Vacancy During the swap period, you can check the real time remaining vacancy of each class simply by filling in the course code and clicking the button Check Class Vacancy. The real time remaining vacancy shown on the web is for reference only. Your request for change may not be successful as the place may have been taken up by your classmates who are making the same request as yours at the same time. Step 6 : Perform Class Swapping (a) After clicking the button Perform Swap in the Current Semester, you will see your timetable of Semester 1. The quota available for class swapping is shown on the top. Your remaining quota of class swapping is shown here. Timetable of Semester 1 Courses you will take in Semester 1 Copyright Reserved HKU SPACE Community College P. 7 of 11

8 (b) Please enter the course/class information (i.e. the course code and class number Please refer to the master timetable on the Information Page for details) that you wish to swap. You can input up to 4 entries of swapping requests each time. Please click the Submit button when you have finished doing so. Enter the code(s) of the course(s) you wish to drop. Enter the course code(s) and class number(s) you wish to add. (c) If the course/class information entered is subject to swap, the first confirmation screen will appear. Please click Yes to proceed to the next step if the information shown is correct or click No if you wish to cancel your request and return to the previous screen to re-enter the information. Classes to be dropped will be highlighted in RED with dash lines. Classes to be added will be highlighted in GREEN. Important: Please make your decision as soon as possible by clicking the YES button. Otherwise, your request for change may not be successful as the place may have been taken up by other students who are making the same request as yours at the same time. Copyright Reserved HKU SPACE Community College P. 8 of 11

9 (d) This is the second confirmation screen. Please click Yes if the information shown is correct or No if you wish to cancel your request and return to the previous screen to re-enter the information. Click the YES button to confirm the change or the No button to cancel your request. Important: Your request will be processed immediately once you click the YES button and such transaction cannot be cancelled. (e) Class swapping request(s) is/are confirmed only when the change(s) is/are reflected in your timetable. Please click Print Student Timetable to preview your timetable and check if the class swapping request(s) is/are accepted. If the change(s) is/are not displayed in your timetable, please click Continue to Perform Add/Drop and try again. You may also click the Go back to Main Menu button and continue to perform class swapping if you still have sufficient quota. Copyright Reserved HKU SPACE Community College P. 9 of 11

10 Step 7 : View Class Swapping History You can view your class swapping history under "View Swap History in the Main Menu. Your class swapping transactions that are successful will be recorded in this page. Step 8 : View/Print Timetable Please print the revised timetable and double check whether your courses fulfill the curricular and credit requirements. Sample Copyright Reserved HKU SPACE Community College P. 10 of 11

11 Step 9 : Logout Click Logout to finish the class swapping procedures. Copyright Reserved HKU SPACE Community College P. 11 of 11