Inactivate/Retire a Curriculum-Structured Online Course in mytraining
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- Mae Strickland
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1 Inactivate Curriculum-Structured Course 1. Search for the course in the Activity Management Screen. 2. Select EDIT at the Curriculum level. 3. Select Send to Stage. 4. Select Optional. 5. Navigate to Configure general properties > Status. Select or unselect the following fields: o Uncheck Active o Check Hide from search results for Learners and Managers o Uncheck Can be subscribed o Uncheck Can be fulfilled o Change Status to Archived/Retired Verify that all settings look as they do in the image below Page 1 of 5
2 6. Select OK. 7. Go to Register > Availability. Uncheck Open for registration. 8. Select OK. 9. Select the View Tracks tab in the Learning Activity Properties screen. Ensure that you have the curriculum selected. Page 2 of 5
3 10. Navigate to Properties > General. 11. Uncheck Active 12. Select OK. 13. Click View Activities. Page 3 of 5
4 14. Select Validate for Production. When moving back into production the following Validation Result will appear: 15. Select Move to Production. The curriculum is inactive. 16. Move to the next section to update the roster. NOTE: This can only be performed at the curriculum level. If you attempt to make the content or assessment subscription link inactive utilizing this method the system will not allow you to move the content back into production. The Validation Results will appear as follows: In order to break the subscription link (take the content out of the curriculum structure) we must clear the roster. We do not want to clear the roster information for historical reporting purposes. Thus, making the curriculum inactive will serve the purpose of taking the curriculum structured course out of circulation for learners while maintaining historical completion data. Roster Management On the day selected to inactivate the curriculum, you will need to cancel all learners with a status of Registered or In Progress from both the content and assessment activities so they can not access the training from their Training Schedule page. 1. Navigate to Administration > Product Administration > Learning > Learning Activities. Page 4 of 5
5 2. Search for the content portion of the course (e.g., UF_NEO100a_OLT) and select Manage Roster from the Edit dropdown menu. 3. Click the Show Records drop down field and then click all users enrolled with a status of Registered or In Progress. 5. From the Activity Roster, select the Filter by Status drop down field and click Registered. 6. Select the checkbox for each learner with status of Registered then select Send . Repeat this process if there are more than 100 users registered. 7. Send an to the learners explaining this course is inactive and include the registration link for the new training or other details as needed. 8. After the is sent, you are returned to the roster with Registered users selected. 9. Click the Status drop down field and then click Canceled. 10. Scroll down and click the Apply button. Repeat if needed for user groups over Repeat steps 5 10 for all users with a status of In Progress. 12. Search for the assessment portion of the course (e.g., UF_NEO100a_OLT) and select Manage Roster from the Edit dropdown menu. 13. Repeat steps 3 11 above to cancel registration. Page 5 of 5
The following steps explain how to cancel a class. There are three steps involved and outlined as follows:
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