BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO
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1 UNIVERSITY OF CALIFORNIA BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO SANTA BARBARA SANTA CRUZ OFFICE OF THE SENIOR VICE PRESIDENT BUSINESS AND FINANCE OFFICE OF THE PRESIDENT 1111 Franklin Street Oakland, California BEATRICE CARDONA WEN TANG BARBARA VANDEN BORRE SUNGSOO YANG Re: Release: 1884 Service Requests: 82483, Error Reports: None Programs: PPBASFET, PPBASHST, PPBASUPD, PPEC158 (new), PPFAU123 (new), PPIDXHST, PPNTGINF, PPNTTRG, PPPAYCHG, PPPAYFET, PPPAYUPD, PPPAYUTL, PPPAYUTW, PPP231 (new), PPP711, PPP715, PPWEPD2, PPWHPER, PPWIGEN Copy Members: CPLNF018, CPLNF123 (new), CPWSNGWB, CPWSRBAS, CPWSRPAY, CPWSXECP, CPWSXIDC, CPWSXSLA Include Members: PPPVBAS1, PPPVPAY1, PPPVPAY2, PPPVZBAS, PPPVZPAY DDL Members: PPPVBAS1, PPPVPAY1, PPPVPAY2, PPPVZBAS, PPPVZPAY, TBBAS00C, TBBAS13A (new), TBPAY00C, TBPAY13A (new) Bind Members: PPP120, PPP231 (new) CICS Maps: PPEPD20, PPHPER0, PPIGEN0 CICS Help: ANCH, DDSE Forms: UPAY932 (new) Table Updates: Data Element Table, System Messages Table, Processing Group Table, Routine Definition Table, Code Translation Table, Data Element to Screens Table, Fund Group Table, History Data Element Table Java Programs: EDBEmployee.java, MapBackedEDBEmpImpl.java, CitizenshipAction.java, EmploymentAction.java Web Pages: citizenship_ppwwicit.jsp, employment_ppwwiemp.jsp, footer.jsp, version.jsp (new) Other Files: edbinquiry.css Urgency: Date Mandated (see Timing of Installation below) This release addresses the following Service Request(s): Service Request Service Request asks for modifications to PPS to support the Federal requirement to E-Verify employees paid from funds associated with certain Federal contracts. There is a need to track whether or not an employee must be E-Verified, to track the E-Verification status, and to record the date on which the employee was confirmed in the E-Verify system. Service Request Service Request asks for the addition of a new separation reason code ( IT ), to indicate an inter-location transfer. This new separation reason will allow CONEXIS to not send COBRA information to UC employees who are transferring between locations. The new separation reason code is translated in the CPS employee file as 16.
2 Programs PPBASFET, PPBASHST, PPBASUPD These are the utility programs for HDB table PPPBAS. They were modified to include E_VERIFY_DATE and E_VERIFY_STATUS and the change flags for each (E_VERIFY_DATE_C and E_VERIFY_STATUS_C). PPEC158 (new) PPEC158 performs consistency edits and maintenance for E-Verify data. It: derives the E-Verify Status when an employee s current or future FAU is added or changed and the FAU is for a Federal contract that requires E-Verification edits for valid updates of the E-Verify Date and Status The program is triggered by changes to the E-Verify Date, E-Verify Status, and any change to a distribution FAU or end date. PPFAU123 (new) PPFAU123 determines if the given FAU is in the group of funds subject to E-Verify (FEDCTRCT). It requires an FAU as input, and returns a Y/N result. PPIDXHST PPIDXHST prepares a new row for the History PPPIDX table. It was modified to include E_VERIFY_DATE and E_VERIFY_STATUS) and the change flags for each (E_VERIFY_DATE_C and E_VERIFY_STATUS_C). PPNTGINF PPNTGINF generates the common text for all EDB Entry/Update PANs. It was modified to add E-Verify Date (EDB 1164), E- Verify Status (EDB 1165), and I-9 Date (EDB 0284). The CICS PAN has been re-arranged to more closely match the format of the Web PAN. PPNTTRG PPNTTRG identifies all activity that has occurred which should trigger the generation of a PAN. It was modified to add a new event (EVER), which is triggered by changes to E-Verify Date (EDB 1164) or E-Verify Status (EDB 1165). PPPAYCHG, PPPAYFET, PPPAYUPD, PPPAYUTW, PPPAYUTL These programs are the utility programs for EDB table PPPPAY. They were modified to include E_VERIFY_DATE (EDB 1164) and E_VERIFY_STATUS (EDB 1165). PPP231 (new) PPP231 initializes and reports on employees with E-Verify data or eligibility. It produces a tab-delimited reporting file. It can be run in three modes: REPORT: identify all employees with a blank E-Verify Status who have current or future distribution FAUs that are subject to E-Verify UPDATE: identify all employees with a blank E-Verify Status who have current or future distribution FAUs that are subject to E-Verify, update the E-Verify Status to Y directly in the EDB, and produce an ECF file for HDB processing and/or reporting STATUS: identify all employees with selected E-Verify Status values Page: 2
3 PPP711 PPP711 produces the CPS Interface File from the employees' data on the EDB. It was modified to include E-Verify Date (EDB 1164) and E-Verify Status (EDB 1165). It was also modified to translate new Separation Reason value IT to 16. PPP715 PPP715 creates SLIS interface files from EDB employee, appointment, and distribution data. It was modified to include E- Verify Date (EDB 1164) and E-Verify Status (EDB 1165) in the employee interface file. PPWEPD2 PPWEPD2 is the screen processor for the EPD2 function (Employee Personal Data 2). It was modified to include E-Verify Date (EDB 1164) and E-Verify Status (EDB 1165). PPWHPER PPWHPER is the screen processor for the HPER function (Personal Data History). It was modified to include E-Verify Date (EDB 1164) and E-Verify Status (EDB 1165). PPWIGEN PPWIGEN is the screen processor for the IGEN function (General Information 1). It was modified to include E-Verify Date (EDB 1164) and E-Verify Status (EDB 1165), and to remove US Date of Entry (EDB 1169). Copy Members CPLNF018 CPLNF018 defines a linkage area for PPFAU018. It was modified to include a level-88 value for new fund group FEDCTRCT. CPLNF123 (new) CPLNF123 defines a linkage area for PPFAU123. It was modeled on CPLNF122. CPWSNGWB CPWSNGWB defines a work area for PAN processing. It was modified to include EVER as a valid event value. CPWSRBAS CPWSRBAS defines a row of the PPPBAS HDB table, with FILLER added to allow a fixed length. It was modified to include E-Verify Date and E-Verify Status and their respective change flags. CPWSRPAY CPWSRPAY defines a row of the PPPPAY EDB table, with FILLER added to allow a fixed length. It was modified to include E-Verify Date and E-Verify Status. CPWSXECP CPWSXECP defines the record layout for the CPS Employee file. It was modified to include E-Verify Date and Status. It was also modified to include 16 as a valid Separation Reason value. CPWSXIDC CPWSXIDC contains several installation constants. It was modified to include the E-Verify hire date cutoff (11/06/1986). Page: 3
4 CPWSXSLA CPWSXSLA defines the record layout for the SLIS Employee file. It was modified to include E-Verify Date and Status. Include Members PPPVBAS1, PPPVZBAS These INCLUDE members are the record layouts for the standard views of the PPPBAS table. They were modified to include E- Verify Date and E-Verify Status (E_VERIFY_DATE and E_VERIFY_STATUS) and the change flags for each (E_VERIFY_DATE_C and E_VERIFY_STATUS_C). PPPVPAY1, PPPVPAY2, PPPVZPAY These INCLUDE members are the record layouts for the standard views of the PPPPAY table. They were modified to include E-Verify Date and E-Verify Status (E_VERIFY_DATE and E_VERIFY_STATUS). DDL Members PPPVBAS1, PPPVZBAS These DDL members define the standard views of the PPPBAS table. They were modified to include E-Verify Date and E- Verify Status (E_VERIFY_DATE and E_VERIFY_STATUS) and the change flags for each (E_VERIFY_DATE_C and E_VERIFY_STATUS_C). PPPVPAY1, PPPVPAY2, PPPVZPAY These DDL members define the standard views of the PPPPAY table. They were modified to include E-Verify Date and E- Verify Status (E_VERIFY_DATE and E_VERIFY_STATUS). TBBAS00C, TBBAS13A (new) TBBAS00C defines the HDB table PPPBAS. It was modified to include E-Verify Date and E-Verify Status (E_VERIFY_DATE and E_VERIFY_STATUS) and the change flags for each (E_VERIFY_DATE_C and E_VERIFY_STATUS_C). TBBAS13A is the set of ALTER statements to add the E-Verify fields to the existing PPPBAS table. TBPAY00C, TBPAY13A (new) TBPAY00C defines the EDB table PPPPAY. It was modified to include E-Verify Date and E-Verify Status (E_VERIFY_DATE and E_VERIFY_STATUS). TBPAY13A is the set of ALTER statements to add the E-Verify fields to the existing PPPPAY table. Bind Members PPP120 This bind member contains bind statements for plan PPP120. PPFAU018 was added to the member list. PPP231 (new) This bind member contains bind statements for plan PPP231. Page: 4
5 CICS Maps PPEPD20 PPEPD20 is the CICS map for the screen function EPD2 - Employee Personal Data 2. It was modified to add appropriate labels and data fields for entering and updating E-Verify Date (EDB 1164) and E-Verify Status (EDB 1165). PPIGEN0 PPIGEN0 is the CICS map for the screen function IGEN - General Information 1. It was modified to add appropriate labels and data fields for displaying E-Verify Date (EDB 1164) and E-Verify Status (EDB 1165); US Date of Entry (EDB 1169) was removed. PPHPER0 PPHPER0 is the CICS map for the screen function HPER - Personal Data History. It was modified to add appropriate labels and data fields for displaying E-Verify Date (EDB 1164) and E-Verify Status (EDB 1165). CICS Help CICS Help Text New CICS Help text for the following was created: EDB 1164 (E-Verify Date) EDB 1165 (E-Verify Status) Group help for EDB 1164 and EDB 1165 Existing CICS Help text for the following was modified: PND0010 (Notification Distribution Event Identifier) Screen help for HPER (Personal Data History) EDB 0141 (Separation Reason Code) CICS Help Anchors CICS Help anchors were adjusted on the following screens: Forms EPD2 HPER IGEN UPAY932 (new) UPAY932 contains the run specification record for program PPP231. Table Updates Data Element Table The Data Element Table was modified to include E-Verify Date (EDB 1164) and E-Verify Status (EDB 1165). Page: 5
6 System Messages Table The System Messages Table was modified to include the messages for PPEC158 and PPP231. Processing Group Table The Processing Group Table was modified to include PPEC158. Routine Definition Table The Routine Definition Table was modified to include PPEC158. Code Translation Table The Code Translation Table was modified to include the values for E-Verify Status (EDB 1165) and the new value ( IT ) for Separation Reason (EDB 0141). The CTT entries are used for validating entered Separation Reason values. Data Element to Screens Table The Data Element to Screens Table was modified to include E-Verify Date (EDB 1164) and E-Verify Status (EDB 1165). Fund Group Table The Fund Group Table was modified to include group FEDCTRCT. Campuses will update this table to meet local requirements. History Data Element Table The History Data Element was modified to include E-Verify Date (EDB 1164) and E-Verify Status (EDB 1165). PPSWebServices Application Java Programs EDBEmployee.java EDBEmployee.java is the interface class for all of the employee related properties. The program was modified by creating new get and set methods for the data elements, E-Verify Date and E-Verify Status. MapBackedEDBEmpImpl.java The implementation of EDBEmployee used in the PPS web applications. The program was modified by implementing the methods created in the EDBEmployee interface. EDBInquiry Application Java Programs CitizenshipAction.java CitizenshipAction.java is the action class associated with the Citizenship/Visa Status Information screen, citizenship_ppwwicit.jsp. It formats fields from the EDBEmployee object and stores the formatted data back in that object. The program was modified to format the E-Verify Date and store the formatted data in the EDBEmployee object. Page: 6
7 EmploymentAction.java EmploymentAction.java is the action class associated with the Employment Status Information screen, employment_ppwwiemp.jsp. It formats fields from the EDBEmployee object and stores the formatted data back in that object. The program was modified to format the E-Verify Date and store the formatted data in the EDBEmployee object. Web Pages citizenship_ppwwicit.jsp citizenship_ppwwicit.jsp is the html format for the citizenship information screen. Data is displayed from the employeeinfo object. New labels and fields were created to display the E-Verify Date and E-Verify Status. employment_ppwwiemp.jsp employment_ppwwiemp.jsp is the html format for the employment status information screen. Data is displayed from the employeeinfo object. New labels and fields were created to display the E-Verify Date and E-Verify Status. footer.jsp footer.jsp is the html format for the footer displayed at the bottom of the screen. It was modified to include the EDB Inquiry version number. version.jsp (new) version.jsp is the html format that contains the version number for the Web EDB Inquiry application. Other Files edbinquiry.css edbinquiry.css is the html style sheet used for the EDBInquiry application. Formatting for the EDB Inquiry version number was added to the style sheet. Installation Instructions A separate Installation Instructions document is provided for this release. Test Plan A separate Test Plan document is provided for this release. Timing of Installation The timing of this release is date mandated. Campuses should install it by 11/13/09. As usual, campuses are encouraged to install this release in as timely a fashion as possible and in the normal numeric sequence. If there are any questions, please send electronic mail to Caroline.Rider@ucop.edu, or call Caroline Rider Page: 7
BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO
UNIVERSITY OF CALIFORNIA BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO SANTA BARBARA SANTA CRUZ OFFICE OF THE SENIOR VICE PRESIDENT BUSINESS AND FINANCE OFFICE OF THE PRESIDENT
UNIVERSITY OF CALIFORNIA
UNIVERSITY OF CALIFORNIA BERKELEY DAVIS IRVINE LOS ANGELES RIVERSIDE SAN DIEGO SAN FRANCISCO SANTA BARBARA SANTA CRUZ OFFICE OF THE SENIOR VICE PRESIDENT BUSINESS AND FINANCE OFFICE OF THE PRESIDENT 1111
BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO
UNIVERSITY OF CALIFORNIA BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO SANTA BARBARA SANTA CRUZ OFFICE OF THE SENIOR VICE PRESIDENT BUSINESS AND FINANCE OFFICE OF THE PRESIDENT
UNIVERSITY OF CALIFORNIA
UNIVERSITY OF CALIFORNIA BERKELEY DAVIS IRVINE LOS ANGELES RIVERSIDE SAN DIEGO SAN FRANCISCO SANTA BARBARA SANTA CRUZ OFFICE OF THE SENIOR VICE PRESIDENT BUSINESS AND FINANCE OFFICE OF THE PRESIDENT 1111
BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO
UNIVERSITY OF CALIFORNIA BERKELEY DAVIS IRVINE LOS ANGELES MERCED RIVERSIDE SAN DIEGO SAN FRANCISCO SANTA BARBARA SANTA CRUZ OFFICE OF THE SENIOR VICE PRESIDENT BUSINESS AND FINANCE OFFICE OF THE PRESIDENT
UNIVERSITY OF CALIFORNIA
UNIVERSITY OF CALIFORNIA BERKELEY DAVIS IRVINE LOS ANGELES RIVERSIDE SAN DIEGO SAN FRANCISCO SANTA BARBARA SANTA CRUZ OFFICE OF THE SENIOR VICE PRESIDENT BUSINESS AND FINANCE OFFICE OF THE PRESIDENT 300
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