Working with Objects. Chapter 6. Objectives

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Alaina Webb
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Objectives In this section you will: Create drawing objects Create WordArt objects Insert ClipArt and Photos Format

1 Working with Objects Chapter 6 Objects can easily be inserted into documents to illustrate the points you are making in the document. You can use drawing objects, clipart and other images. Objectives In this section you will: Create drawing objects Create WordArt objects Insert ClipArt and Photos Format and work with drawings and images 1. Open the file Picture Tools This is just a sample of the objects you can use in a Word document. Microstar Publishing Pty Ltd

BSBITU303A Design and produce text documents Shapes Objects The examples on the previous page were produced using the

Click on the rectangle in the Basic Shapes group 4.

2 BSBITU303A Design and produce text documents Shapes Objects The examples on the previous page were produced using the Illustrations group on the Insert tab. Insert Drawing an Object Insert 2. Click the tab Insert Shapes 3. Click on the rectangle in the Basic Shapes group 4. Move the mouse to the document then click, hold and drag the mouse to create a rectangle As you drag the mouse, the outline of the shape will appear. 5. Release the mouse when you are satisfied with the size Any object has resize handles on each side and at each corner, and most have a green rotate handle. The handles are displayed when the object is selected. Rotate handle Shapes Rectangle Resize handles 126 Microstar Publishing Pty Ltd 2008

Using Objects 6 Drawing a Line Shapes The drawing tools are located together on the Shapes button. 1. Click on the Line button 2. Click on the page to the left, hold the mouse button down.

Click on the Oval button in the Basic Shapes selection 2.

3 Using Objects 6 Drawing a Line Shapes The drawing tools are located together on the Shapes button. 1. Click on the Line button 2. Click on the page to the left, hold the mouse button down. The line will appear as a dotted line as shown below. Drag to the right, releasing the mouse when the line is the length you require Lines Drawing a Perfect Circle 1. Click on the Oval button in the Basic Shapes selection 2. Click on the screen to the left, hold the mouse button down, and hold the [Shift] key down at the same time and drag down and to the right, releasing the mouse when the circle is the size you require, then release the [Shift] button as well Draw a Text Box A Text box is a small rectangle that you can enter text into. A text box is useful to add text to shapes. 1. Click on Insert Shapes Text box in the Basic Shapes group 2. Click and drag down to the right to create the box 3. Type Step One in the box 4. Select the text and format it to be Font Size 26 Text box Step One Microstar Publishing Pty Ltd

BSBITU303A Design and produce text documents Drawing an Arrow AutoShape Some shapes have a handle that allows you to change the proportion of each section. For example an arrow as shown below.

4 BSBITU303A Design and produce text documents Drawing an Arrow AutoShape Some shapes have a handle that allows you to change the proportion of each section. For example an arrow as shown below. Shapes 1. Click on tab Insert Shapes button 2. Click on the Right Arrow 3. Click on the screen to the left, hold the mouse button down and drag to the right, releasing the mouse when the arrow is the length you require Arrows Notice the little yellow diamond handles. You can use this handle to adjust the width of the arrow shaft and the length of the arrow head. If you look closely at the arrow while it is selected you will notice a small diamond. This appears for some of the AutoShapes. It indicates that the shape is adjustable. 1. Move the mouse over the diamond handle The mouse changes to just an arrow head which indicates you can adjust this shape. 2. Drag the diamond to the left and down to adjust the arrow head and shaft 128 Microstar Publishing Pty Ltd 2008

5 Using Objects 6 Resize an Object The resize handles are available so you can resize an object to be larger or smaller. 1. Move the mouse over the left middle resize handle 2. Click, hold and drag the mouse to the right to make the arrow smaller Rotate Objects The rotate handles (the little green handle) enables you to rotate an object to desired direction. 1. Click on the shape so it is selected and the handle is displayed 2. Move the mouse over the handle, then click, hold and drag the handle to the right 3. The new position of the shape is indicated while you are dragging release the mouse when the shape is in the correct position Rotate handle Move Objects 1. Click on the text box to select it 2. Move the mouse over any part of the object except a handle 3. Click, hold and drag the box until it is positioned above the arrow Microstar Publishing Pty Ltd

6 BSBITU303A Design and produce text documents Selecting Multiple Objects We can select objects together. This is helpful if we want to maintain positioning relative to each other but want to alter placement of the set. We use the [Shift] key on the keyboard to select multiple objects. 1. Click on the Text Box shape 2. Press the [Shift] key down and hold 3. Click on the Arrow shape 4. Release the [Shift] key Your selection should look like this shown to the right. 5. Click on the Format tab and click on Group and Group again Now you can treat the group of objects as one this makes it easy to move and copy. You can still work with the objects individually for formatting. Group Group 130 Microstar Publishing Pty Ltd 2008

Using Objects 6 Copy a Drawing Object Any object that is selected can be copied then pasted elsewhere in the document. We will try it with the group, making a copy for the same page. 1.

Now we can just move it to the correct position on the page. 4. Drag the new object down 5. Copy the object once more and drag down 6.

7 Using Objects 6 Copy a Drawing Object Any object that is selected can be copied then pasted elsewhere in the document. We will try it with the group, making a copy for the same page. 1. Click on the group to select it 2. Click on Copy button on the Home tab 3. Click on Paste on the Home tab Paste Copy A copy of the group will be pasted to overlap the original. It will be selected. Now we can just move it to the correct position on the page. 4. Drag the new object down 5. Copy the object once more and drag down 6. Click on Save to save your progress Ungroup a Group The last arrow is not needed in the diagram. 1. Click on the group of shapes to be ungrouped 2. Click on the Format tab and click on Group and Ungroup Group Ungroup 3. Click on the last arrow in the group and press the [Delete] key on the keyboard to delete it 4. Ungroup the other two groups so you have five separate objects Microstar Publishing Pty Ltd

BSBITU303A Design and produce text documents Arranging Objects Sometimes it is difficult to align objects manually. 1.

Click on the Format tab 4. Click on the Align button 5.

Click on the Align button again and click on Distribute Vertically This will spread the objects out so there is equal space between them. 7.

Click in the third text box and delete One and type Three Align Align Centre Distribute Vertically Format Objects with Quick Styles You can

8 BSBITU303A Design and produce text documents Arranging Objects Sometimes it is difficult to align objects manually. 1. Click on the first shape 2. Hold down the [Shift] key and click on the each of the other shapes so they are all selected 3. Click on the Format tab 4. Click on the Align button 5. Click on Align Centre this will align all the objects With the objects all still selected: 6. Click on the Align button again and click on Distribute Vertically This will spread the objects out so there is equal space between them. 7. Click in the second text box and delete One and type Two 8. Click in the third text box and delete One and type Three Align Align Centre Distribute Vertically Format Objects with Quick Styles You can apply Quick Styles to objects to apply a fill and an outline in one step. 1. Click on a shape so its resize handles appear 2. Click on the Quick Styles button on the Format tab and choose one of the Quick Styles Quick Styles 3. Repeat to apply the same format but different colour to each of the shapes 4. Format the text in each box to be White 132 Microstar Publishing Pty Ltd 2008

Using Objects 6 Object Colours and Styles The Drawing Tool Format tab allows

Fill Colour All drawing objects can be coloured in. 1.

Click on the Shape Fill drop list button and choose a colour an initial

Click on More Fill Colors The Custom tab provides you with a large array of

9 Using Objects 6 Object Colours and Styles The Drawing Tool Format tab allows you to more variety in colours and styles. Fill Colour All drawing objects can be coloured in. 1. Click on the circle object 2. Click on the Shape Fill drop list button and choose a colour an initial selection is provided based on the colour scheme of your document 3. Click on More Fill Colors The Custom tab provides you with a large array of colours from which to choose. The Standard tab has a large selection which is also useful. 4. Click on a colour you like then click on OK More Fill Colors Microstar Publishing Pty Ltd

Click on tab Format Shape Outline and choose a colour Outline Style Weight Lines can be various thicknesses and styles. 1. Click on the line or drawing object 2.

10 BSBITU303A Design and produce text documents Outline Colour Shape Outline All lines and outlines of drawing objects can be coloured. You have the same choices as when choosing Fill colour as shown on the previous page. 1. Click on the line or drawing object 2. Click on tab Format Shape Outline and choose a colour Outline Style Weight Lines can be various thicknesses and styles. 1. Click on the line or drawing object 2. Click on tab Format Shape Outline Weight and choose a style Dashed Lines Dashes There are various types of dashed lines we can apply to the lines we have drawn, or the objects we have inserted on our page. 1. Click on the line or drawing project 2. Click on tab Format Shape Outline Dashes and choose a style Arrow Heads Arrows There are various sizes of arrowheads we can apply to lines. 1. Click on the line 2. Click on tab Format Shape Outline Arrows and choose a style 134 Microstar Publishing Pty Ltd 2008

11 Using Objects 6 Shadow Effects We can give drawing objects a shadow. 1. Click on the drawing object 2. Click on tab Format Shadow Effect and choose a style Stacking Objects You can change the order of objects in a stack using the buttons shown below. 1. Scroll down to the second page 2. Click on the Circle to select it 3. Click on the Format tab Bring to Front 4. Select the circle again 5. Click on Send to Back droplist arrow Send Backward This place the circle back one in order. 6. Click on Send to Back droplist arrow Send Backward Now the circle is behind both the other shapes. 7. Click on the Bring to Front option The circle will come right to the front in one step. 8. Experiment with the other shapes Microstar Publishing Pty Ltd

12 BSBITU303A Design and produce text documents Practice Exercise 6.1 Use Text Boxes and Shapes 1. Scroll down the document to the page titled Practice Exercise 1 2. Create a flow chart as illustrated below using shapes, text boxes and arrows 3. Apply formatting to the diagram 4. Align the shapes so they are centred Receive handwritten draft of document Type document Use spelling and grammar checker Proofread document for spelling, grammar and punctuation Print the document and return it to the writer for signing 136 Microstar Publishing Pty Ltd 2008

Using Objects 6 Insert WordArt WordArt is a small program that enables us to do wonderful things with text.

The WordArt in Word 2007 is similar to previous versions.

WordArt is inserted into a page via a button on the Insert ribbon. 1.

13 Using Objects 6 Insert WordArt WordArt is a small program that enables us to do wonderful things with text. The text used in WordArt is an object and thus can be moved around, resized and edited at any time. The WordArt in Word 2007 is similar to previous versions. The WordArt in PowerPoint 2007 and Excel 2007 works a bit differently. Here are some examples of WordArt. WordArt is inserted into a page via a button on the Insert ribbon. 1. Scroll to the third page titled WordArt 2. Click on the Insert tab then the WordArt button Insert WordArt The WordArt Gallery appears. 3. Click on a style box to choose a WordArt style Microstar Publishing Pty Ltd

BSBITU303A Design and produce text documents The Edit WordArt Text box

Type the word PowerPoint then click on OK The text now appears as shown below

The WordArt Tools: Format tab should also appear.

14 BSBITU303A Design and produce text documents The Edit WordArt Text box appears. This is where you type the text you want to appear in WordArt. 1. Type the word PowerPoint then click on OK The text now appears as shown below depending on the style you chose. The WordArt Tools: Format tab should also appear. Format With the WordArt selected: 2. Click on the Format tab if necessary 3. Click on Text Wrapping droplist arrow Square 138 Microstar Publishing Pty Ltd 2008

15 Using Objects 6 Format WordArt We can format the text in the WordArt the normal way ie. changing the font style and size. However the great feature with WordArt is the way we can shape the text with the tools on the WordArt toolbar. The WordArt Toolbar The WordArt Tools Format tab is only available when the WordArt object is selected. Character Height Edit Text Text Vertical Vertical Spacing Horizontal Alignment 1. Experiment with the options on the WordArt Tools Format tab 2. When finished click outside the WordArt object to deactivate it - now you can work with Word as normal Microstar Publishing Pty Ltd

BSBITU303A Design and produce text documents Resize WordArt WordArt, like any other object such as ClipArt or a drawing object, can be moved and resized. 1.

16 BSBITU303A Design and produce text documents Resize WordArt WordArt, like any other object such as ClipArt or a drawing object, can be moved and resized. 1. Click on the WordArt object The WordArt object appears with resize handles 2. Move the mouse over the resize handle until a double - headed arrow appears 3. Click on the resize handle, hold and drag to the required size Resize Handles Move WordArt 1. Move the mouse over the top of the object, click, hold and drag to desired position Edit WordArt Text The WordArt object must be activated to edit the text or any of the formatting in the object. 1. Double click on the WordArt object to activate it - the WordArt Tools Format tab will appear again 2. Make selections as normal then click outside the WordArt area to deactivate it 3. For practice create the rest of the WordArt shapes to produce the following sentence (you will create four separate WordArt objects) 140 Microstar Publishing Pty Ltd 2008

Using Objects 6 Insert Clip Art Adding pictures and graphics to a document creates some extra interest and can be used to illustrate the purpose of an article.

Click on the tab Insert ClipArt in the ribbon to display the Insert ClipArt Task Pane as shown below Clip Art Search for Search for allows you to type a description of the kind of clip you are

17 Using Objects 6 Insert Clip Art Adding pictures and graphics to a document creates some extra interest and can be used to illustrate the purpose of an article. Clip Art can add extra impact to the page. Microsoft Word has some great Clip Art that we can utilise. 1. Scroll to the page titled Inserting Clip Art of the Picture Tools file 2. Click on the tab Insert ClipArt in the ribbon to display the Insert ClipArt Task Pane as shown below Clip Art Search for Search for allows you to type a description of the kind of clip you are looking for Search in this option allows you to search various collections or just one particular collection. Go Search in Clip art on Office Online will take you to the Internet to search the Microsoft Office web site. Tips for Finding Clips opens Help 3. Click on Go leaving the Search Text box empty 4. Scroll through the Results and click on one The Clip will appear on the screen. 5. Repeat to enter several Clip Art pieces. Click on the clip to insert it Organize clips Clip art on Tips Microstar Publishing Pty Ltd

We use the resize handles to change the size of the Clip Art. Resize handles 1. Move mouse over the top right corner handle until it changes to a 2.

18 BSBITU303A Design and produce text documents Resize Clip Art You can resize the Clip Art and move it to an appropriate position on any slide. The Clip Art must be selected to move or resize it. Clip Art is selected when the resize handles are displayed. We use the resize handles to change the size of the Clip Art. Resize handles 1. Move mouse over the top right corner handle until it changes to a 2. Click and hold mouse button down and drag to the left 3. Release mouse 4. The Clip Art will be resized. 5. Resize the Clip Art back to its original size 142 Microstar Publishing Pty Ltd 2008

Using Objects 6 Move Clip Art You can easily move the Clip Art to the exact position you want it to appear. 1. Select it so the Resize handles are showing 2.

19 Using Objects 6 Move Clip Art You can easily move the Clip Art to the exact position you want it to appear. 1. Select it so the Resize handles are showing 2. Move the mouse over the top of the Clip Art (not on a handle) - the mouse should still be a white arrow 3. Click, hold and drag the Clip Art to its new position A transparent version of the clip will appear in the new position. 4. Release the mouse and the Clip Art will be in the new position 5. Practice this whole process with two other pieces of ClipArt Delete Clip Art Clip Art is easy to delete. 1. Click on the Clip Art so the resize handles are showing 2. Press the [Delete] key on the keyboard 3. Leave this file open you will use it later Microstar Publishing Pty Ltd

BSBITU303A Design and produce text documents Insert Clip Art from Microsoft Office Online These steps show you how to download Clip Art so you can access them multiple times from the Clip Organiser.

You may be lucky and find something suitable there. There is a huge range of Clip Art available on the Microsoft web site. 3.

Click into the Search box and type Telephone then click on Search Clip art Office Online Search box Search Clip Art that match the search term are displayed.

20 BSBITU303A Design and produce text documents Insert Clip Art from Microsoft Office Online These steps show you how to download Clip Art so you can access them multiple times from the Clip Organiser. 1. Click on the Clip Art icon to activate the Clip Art task pane 2. Type telephone in the Search for box and click on Go The Clip Art available on your computer is displayed. You may be lucky and find something suitable there. There is a huge range of Clip Art available on the Microsoft web site. 3. Click on the Clip Art on Office Online link at the base of the Clip Art task pane Internet Explorer will start and display the Clip Art web page. 4. Click into the Search box and type Telephone then click on Search Clip art Office Online Search box Search Clip Art that match the search term are displayed. You can look at more pages by clicking on the Next button. 5. Click on the box to select a piece to download you can select as many as you want and from more than one page but be mindful of the size of the collection you are downloading 6. When you have selected all that you want click on Download items Download Items If you don t want to have a copy of the file on your computer in the Clip Organiser you can just copy the clip, switch back to PowerPoint and Paste it onto the slide. Copy 144 Microstar Publishing Pty Ltd 2008

21 Using Objects 6 7. Click on Download Now Download Now 8. Click on Open 9. Click on Allow if necessary Microstar Publishing Pty Ltd

BSBITU303A Design and produce text documents When the Clip Art is downloaded the Microsoft Clip Organiser is displayed with the category the clips

Click on Go again to search again for clips related to telephone Practice Exercise 6.2: Locate and Download ClipArt 1.

22 BSBITU303A Design and produce text documents When the Clip Art is downloaded the Microsoft Clip Organiser is displayed with the category the clips have been entered into. 10. Close the Clip Organiser and Internet Explorer Now you have some clips to choose from. 11. Click on Go again to search again for clips related to telephone Practice Exercise 6.2: Locate and Download ClipArt 1. Click on Clip art on Office Online 2. Search for clips using the term Internet 3. Download the clips 4. Insert one of them into the page 5. Save the file and leave open 146 Microstar Publishing Pty Ltd 2008

23 Using Objects 6 Practice Exercise 6.3 Use Shapes, ClipArt and Text Boxes 1. Start a new document and save it as Dingaling Links 2. Enter the following text: Dingaling is making it simple for business Working smarter, not harder We re always looking at ways to help make running your business smoother and easier. With Dingaling, you can link all you mobile needs, so you really can work smarter, not harder. Let s talk business We believe you should benefit from doing business with us. So now the more you integrate your Dingaling mobile products and services, the more you save, which just makes good business sense. 3. Insert the following objects (the images are a mobile phone, a blackberry/palm pilot, a pc or laptop) Super Share Linking your business needs With Dingaling SuperShare you can now share your monthly commitment across your business account for mobile services, blackberry and wireless connections. 4. Format the headings and text 5. Resize and place the objects and text so that the page is fully utilised 6. Save and close the file Microstar Publishing Pty Ltd

BSBITU303A Design and produce text documents Formatting Images The image of a picture is usually coloured when it is first inserted.

It will be difficult for you to see the difference in this example if this manual is in black and white, however if you look closely you may see subtle

Click on the tab Format then the Brightness button 4. Move the mouse over the Brightness options and watch how it affects the image 5.

Move the mouse over the Contrast options and watch how it affects the image 9. Click on one of the higher contrast options ie +30% 10.

24 BSBITU303A Design and produce text documents Formatting Images The image of a picture is usually coloured when it is first inserted. It can be changed to be grayscale, colour variations, black and white or to appear as a washout. It will be difficult for you to see the difference in this example if this manual is in black and white, however if you look closely you may see subtle differences. 1. Scroll to the page titled Adjust the Image of the Picture Tools file 2. Click on the second image 3. Click on the tab Format then the Brightness button 4. Move the mouse over the Brightness options and watch how it affects the image 5. Click on one of the lighter brightness options, ie +30% 6. Click on the third image 7. Click on the tab Format then the Contrast button 8. Move the mouse over the Contrast options and watch how it affects the image 9. Click on one of the higher contrast options ie +30% 10. Click on the fourth image 11. Click on the tab Format then the Recolor button 12. Move the mouse over the Color Mode options and watch how it affects the image 13. Click on the Washout option The Washout option is commonly used when images are used as a background for a slide. Washout 148 Microstar Publishing Pty Ltd 2008

Using Objects 6 Picture Shapes The ability to apply a shape to a picture is a great new feature. You can now apply a shape really quickly. 1. Scroll to the Picture Shape page 2.

25 Using Objects 6 Picture Shapes The ability to apply a shape to a picture is a great new feature. You can now apply a shape really quickly. 1. Scroll to the Picture Shape page 2. Click on the top image of clover as shown below 3. Click on the Format tab and the Picture Shape button 4. Click on the Cloud shape the image should appear the same as the one below it Format Picture Shape Cloud 5. Click on each of the other images on the slide and apply a Picture Shape Microstar Publishing Pty Ltd

BSBITU303A Design and produce text documents Cropping an Image Cropping enables you to use just part of

The image resize handles are replaced with crop handles. 4.

Click, hold and drag in slightly then release 6. Move the mouse to the left middle crop handle 7.

26 BSBITU303A Design and produce text documents Cropping an Image Cropping enables you to use just part of an image. 1. Scroll to the page titled Cropping an Image of the Picture Tools file 2. Click on the balloon image 3. Click on the Crop button on the Format tab Crop The mouse changes to a crop symbol. The image resize handles are replaced with crop handles. 4. Move the mouse to the middle handle on the lower border 5. Click, hold and drag in slightly then release 6. Move the mouse to the left middle crop handle 7. Click, hold and drag in towards the centre then release These actions trim off parts of the image making it smaller in size but maintaining the image You could have achieved this in one action by using a corner crop handle. 8. Repeat these actions to crop the other pictures on the slide 150 Microstar Publishing Pty Ltd 2008

Move your mouse over each option and view the effect on the image More 6.

27 Using Objects 6 Picture Borders and Effects 1. Scroll to the page titled Picture Borders of the Picture Tools file 2. Click on the image object 3. Click on the Format tab if necessary 4. You can scroll though the styles available or click on the More button to view the whole group 5. Move your mouse over each option and view the effect on the image More 6. Click on the Picture Border button to choose a colour or thickness for the border 7. Click on the Picture Effects button if you want to modify the effect of the border 8. Save and Close the file Microstar Publishing Pty Ltd

BSBITU303A Design and produce text documents Text Wrapping around Pictures When pictures and ClipArt are inserted into a

However, sometimes you may want the text to wrap around the picture. Text wrapped around the ClipArt 1.

Click on the Text Wrapping button in the Picture Tools Format tab display a list of available wrapping styles Text Wrapping

28 BSBITU303A Design and produce text documents Text Wrapping around Pictures When pictures and ClipArt are inserted into a document they will push the text to be either above or below the image. However, sometimes you may want the text to wrap around the picture. Text wrapped around the ClipArt 1. Scroll to the page titled Text and Pictures 2. Click on the ClipArt 3. Click on the Text Wrapping button in the Picture Tools Format tab display a list of available wrapping styles Text Wrapping Tight Top and Bottom 4. Click on the Text Wrapping style Tight 5. Drag the clip around the text will move around it 6. Click on Text Wrapping again and click on Top and Bottom 7. Try some of the other Text Wrapping styles 152 Microstar Publishing Pty Ltd 2008

Using Objects 6 Resetting the Picture The picture can be reset to its original size, colour etc, by clicking on the Reset Picture button. 1. Click on the picture to select it 2.

29 Using Objects 6 Resetting the Picture The picture can be reset to its original size, colour etc, by clicking on the Reset Picture button. 1. Click on the picture to select it 2. Click on the Reset Picture button Reset Picture The picture will return to its original format. Practice Exercise 6.4 Gather and Arrange Images and WordArt In this exercise you are to create a flyer advertising an aquarium called Aquamarina. 1. Look at the design on the following page 2. Locate appropriate images in ClipArt or on Microsoft Office Online 3. Start a new document and save it as Flyer Aquamarina 4. Insert three Word Art objects using the WordArt Style 17 that contain the following text a) Aquamarina b) Spectacular displays of the wondrous oceanic world c) Open daily 9 am to 8 pm The Esplanade Marina Noosa Qld 5. Resize the WordArt objects to fit within the page margins 6. Modify the second WordArt object shape to be Wave 2 7. Modify the the Fill Colour of the third WordArt object to be Dark Blue 8. Align the WordArt objects to the centre 9. Insert the five images you gathered, modifying size to be similar to the design on the following page 10. Use the Stacking feature to place them in the order shown 11. Apply the Drop shadow rectangle as a Picture Border to each of the pictures Microstar Publishing Pty Ltd

BSBITU303A Design and produce text documents Your finished document should look something like this. You will probably have different pictures. 12.

30 BSBITU303A Design and produce text documents Your finished document should look something like this. You will probably have different pictures. 12. Check that you have applied all the formats from the steps on the previous page 13. Save and close the file 154 Microstar Publishing Pty Ltd 2008

Using Objects 6 Inserting Picture Image Files Images and graphics from sources other then ClipArt can also be inserted. In this example you will insert a picture file from your student files 1.

31 Using Objects 6 Inserting Picture Image Files Images and graphics from sources other then ClipArt can also be inserted. In this example you will insert a picture file from your student files 1. Scroll to the page titled Pictures 2. Click on the tab Insert Picture in the ribbon Insert Picture The Insert Picture dialog box appears. 3. Click on the Look in box and select the drive your files are in and open the Design Word Documents 2007 folder 4. Click on the Mona Lisa file 5. Click on Insert Look in Views Design Word Documents 2007 To view a sample of the picture file, click on the Views button and click on Thumbnails. Insert Microstar Publishing Pty Ltd

32 BSBITU303A Design and produce text documents The picture will appear on the page. The picture can be worked with as with any ClipArt object. The only exception is altering the colour of the picture. This usually needs to be done using a more sophisticated graphics program. If you are wondering why it is called Mona Lisa this is the building in Rome where it was painted. 6. Use the tools on the Format tab to modify how the picture looks 7. Save and close the file Insert a Picture File into a Table A table can be used to place text and pictures. To do this exercise you will need to know how to create a table. See Chapter 4 if you need a refresher. 1. Start a new document and save it as Department sales contact 2. Enter the first heading shown below and centre the text, the font is point size Insert a table that is four columns wide 4. Enter the text in each row leaving the second row blank 5. Format the text in the first row to be font size 18, third row to be font size 14 and the last row to be font size 12 and Bold 6. All text is centred horizontally and vertically 7. Format the first and fourth rows to have Aqua shading and the text in it to be White Call our office now or call direct for expert assistance with sales and purchases Homes Commercial Business Rentals Miles Franklin John Harvey Peta Ellis Phillipa Faneco Microstar Publishing Pty Ltd 2008

Using Objects 6 8. Resize the second row to be 4.5 cm deep 9. Click into the first cell in the second row 10.

Crop the picture and resize so it appears as shown below 13.

Repeat steps 9 to 13 to insert the remaining files: Pic John, Pic Peta and Pic Phillipa 15.

Merge the cells and enter the text: Office hours 8 am to 6 pm Monday to Saturday Ph 02 9856 9856 18.

33 Using Objects 6 8. Resize the second row to be 4.5 cm deep 9. Click into the first cell in the second row 10. Click on tab Insert Picture in the ribbon 11. Locate your student files and insert the file Pic Miles 12. Crop the picture and resize so it appears as shown below 13. Click on the picture and click on the Format tab then click on Text Wrapping In front of text 14. Repeat steps 9 to 13 to insert the remaining files: Pic John, Pic Peta and Pic Phillipa 15. Format the table to have all borders white and 3 pt wide 16. Insert a row at the end of the table 17. Merge the cells and enter the text: Office hours 8 am to 6 pm Monday to Saturday Ph Format it to be size 14, bold and centred 19. Save and close the file Call our office now or call direct for expert assistance with sales and purchases Homes Commercial Business Rentals Miles Franklin John Harvey Peta Ellis Phillipa Faneco Office hours 8 am to 6 pm Monday to Saturday Ph Microstar Publishing Pty Ltd

Type a heading Cost/Profit Relationship and format it to be centred and 28 size font 4. Click on the tab Insert SmartArt in the ribbon Insert SmartArt 5.

34 BSBITU303A Design and produce text documents SmartArt SmartArt is a great new feature that you can use to add impact to your documents. 1. Display the file Picture Tools and scroll to the page with the heading SmartArt 2. Click on the tab Insert Shapes Text box 3. Type a heading Cost/Profit Relationship and format it to be centred and 28 size font 4. Click on the tab Insert SmartArt in the ribbon Insert SmartArt 5. Click on the Relationship group or scroll down to it 6. Click on the Counterbalance Arrows then click on OK Counterbalance Arrows Relationship The SmartArt object is put on the page. 158 Microstar Publishing Pty Ltd 2008

Using Objects 6 7. Click in the Text boxes provided and type Costs and Profits as shown below 8. With the SmartArt selected and click on the tab Design Change Colors 9.

35 Using Objects 6 7. Click in the Text boxes provided and type Costs and Profits as shown below 8. With the SmartArt selected and click on the tab Design Change Colors 9. Click on a colour scheme to use 10. Scroll down the styles and click on the second last as shown below or choose one of your own Change Colors Styles Microstar Publishing Pty Ltd

Change the text for the new piece of SmartArt 13. Change the colour for the second piece of SmartArt 14.

36 BSBITU303A Design and produce text documents 11. Click on the SmartArt, hold down the [Ctrl] key and drag the object to create a copy 12. Change the text for the new piece of SmartArt 13. Change the colour for the second piece of SmartArt 14. Insert a Text box under the Smart Art and type the text: For given sales revenue as costs are reduced, profits will rise. The reverse is also true. 15. Save the file and close 160 Microstar Publishing Pty Ltd 2008

Working with Objects. Chapter 6. Objectives

Working with Objects. Chapter 6. Objectives Working with Objects Chapter 6 Objects can easily be inserted into documents to illustrate the points you are making in the document. You can use drawing objects, clipart and other images. Objectives In