Excel 2016 Intermediate. North American Edition SAMPLE

Transcription

1 Excel 2016 Intermediate Excel 2016 Intermediate North American Edition

2 Excel 2016 Intermediate Page Cheltenham Group Pty. Ltd. All trademarks acknowledged. E&OE. No part of this document may be copied without written permission from Cheltenham Group unless produced under the terms of a courseware site license agreement with Cheltenham Group. All reasonable precautions have been taken in the preparation of this document, including both technical and nontechnical proofing. Cheltenham Group and all staff assume no responsibility for any errors or omissions. No warranties are made, expressed or implied with regard to these notes. Cheltenham Group shall not be responsible for any direct, incidental or consequential damages arising from the use of any material contained in this document. If you find any errors in these training modules, please inform Cheltenham Group. Whilst every effort is made to eradicate typing or technical mistakes, we apologize for any errors you may detect. All courses are updated on a regular basis, so your feedback is both valued by us and will help us to maintain the highest possible standards. Sample versions of courseware from Cheltenham Group: (Normally supplied in Adobe Acrobat format): If the version of courseware that you are viewing is marked as NOT FOR TRAINING,, or similar, then it cannot be used as part of a training course, and is made available purely for content and style review. This is to give you the opportunity to preview our courseware, prior to making a purchasing decision. Sample versions may not be re-sold to a third party. For current license information: This document may only be used under the terms of the license agreement from Cheltenham Group. Cheltenham Group reserves the right to alter the licensing conditions at any time, without prior notice. Please see the site license agreement available at: Contact Information Australia / Asia Pacific / Europe (ex. UK / Ireland) / Rest of the World info@cheltenhamcourseware.com.au Web: USA / Canada info@cheltenhamcourseware.com Web: UK / Ireland info@cctglobal.com Web: Cheltenham Group Pty. Ltd.

3 Excel 2016 Intermediate Page 3 TUTOR SETUP INFORMATION... 6 FILES FOR THIS COURSE... 7 EXCEL 2016 SETUP AND VIEWING OPTIONS... 8 WORKSHEET MARGINS...8 WORKSHEET ORIENTATION...9 WORKSHEET PAGE SIZE...10 HEADERS AND FOOTERS...12 HEADER AND FOOTER FIELDS...13 VIEWING WORKBOOKS SIDE BY SIDE...15 ZOOMING THE VIEW...16 EXCEL 2016 FUNCTIONS AND FORMULAS...19 GETTING HELP WITH FUNCTIONS...19 NESTED FUNCTIONS...22 CONSOLIDATING DATA USING A 3-D REFERENCE SUM FUNCTION...25 MIXED REFERENCES WITHIN FORMULAS...26 EXCEL 2016 TIME & DATE FUNCTIONS...29 INSERTING THE CURRENT TIME AND DATE...29 TODAY FUNCTION...29 NOW FUNCTION...31 DAY FUNCTION...33 MONTH FUNCTION...35 YEAR FUNCTION...38 EXCEL 2016 MATHEMATICAL FUNCTIONS...43 ROUND FUNCTION...43 ROUNDDOWN FUNCTION...45 ROUNDUP FUNCTION...48 EXCEL 2016 LOGICAL FUNCTIONS...51 IF FUNCTION...51 AND FUNCTION...54 OR FUNCTION...55 EXCEL 2016 MATHEMATICAL FUNCTIONS...58 SUMIF FUNCTION...58 EXCEL 2016 STATISTICAL FUNCTIONS...61 COUNT FUNCTION...61 COUNTA FUNCTION...64 COUNTIF FUNCTION...68 COUNTBLANK FUNCTION...71 RANK FUNCTION...75 EXCEL 2016 TEXT FUNCTIONS...83 LEFT FUNCTION...83 RIGHT FUNCTION...87 MID FUNCTION...90 TRIM FUNCTION Cheltenham Group Pty. Ltd.

4 Excel 2016 Intermediate Page 4 CONCATENATE FUNCTION...98 EXCEL 2016 FINANCIAL FUNCTIONS FV FUNCTION PV FUNCTION NPV FUNCTION RATE FUNCTION PMT FUNCTION EXCEL 2016 LOOKUP FUNCTIONS VLOOKUP FUNCTION HLOOKUP FUNCTION EXCEL 2016 DATABASE FUNCTIONS DSUM FUNCTION DMIN FUNCTION DMAX FUNCTION DCOUNT FUNCTION DAVERAGE FUNCTION EXCEL 2016 NAMED RANGES NAMING CELL RANGES REMOVING A NAMED RANGE NAMED CELL RANGES AND FUNCTIONS EXCEL 2016 CELL AND RANGE FORMATTING APPLYING STYLES TO A RANGE CONDITIONAL FORMATTING CUSTOM NUMBER FORMATS ADVANCED WORKSHEET MANIPULATION WITHIN EXCEL COPYING OR MOVING WORKSHEETS BETWEEN WORKBOOKS SPLITTING THE WINDOW VIEW HIDING ROWS HIDING COLUMNS HIDING WORKSHEETS UN-HIDING ROWS UN-HIDING COLUMNS UN-HIDING WORKSHEETS EXCEL 2016 TEMPLATES USING TEMPLATES CREATING AN EXCEL 2016 PERSONAL TEMPLATE EDITING AN EXCEL 2016 PERSONAL TEMPLATE DELETING AN EXCEL 2016 PERSONAL TEMPLATE PASTE SPECIAL OPTIONS WITHIN EXCEL USING PASTE SPECIAL TO ADD RANGES USING PASTE SPECIAL TO SUBTRACT RANGES USING PASTE SPECIAL TO MULTIPLY RANGES USING PASTE SPECIAL TO DIVIDE RANGES USING PASTE SPECIAL VALUES USING PASTE SPECIAL TRANSPOSE OPTION Cheltenham Group Pty. Ltd.

5 Excel 2016 Intermediate Page 5 PROOFING AND PRINTING SPELL CHECKING PREVIEWING A WORKSHEET VISUALLY CHECKING YOUR CALCULATIONS SCALING YOUR WORKSHEET TO FIT A PAGE(S) DISPLAYING GRIDLINES WHEN PRINTING PRINTING TITLES ON EVERY PAGE WHEN PRINTING PRINTING THE EXCEL ROW AND COLUMN HEADINGS TO VIEW PRINTING OPTIONS SETTING THE NUMBER OF COPIES TO PRINT SELECTING A PRINTER SELECTING INDIVIDUAL WORKSHEETS OR THE ENTIRE WORKBOOK SELECTING WHICH PAGES TO PRINT SINGLE OR DOUBLE SIDED PRINTING COLLATION OPTIONS PAGE ORIENTATION PAPER SIZE MARGINS SCALING PRINTING Cheltenham Group Pty. Ltd.

6 Excel 2016 Intermediate Page 6 Tutor Setup Information Copy the sample files folder, Excel 2016 Intermediate to the Documents folder on the PC. At the end of the course, remove all files modified or created during the course, prior to re-running the course. At the end of the course, reset all program and operating system defaults that may have been modified during the course, prior to re-running the course Cheltenham Group Pty. Ltd.

7 Excel 2016 Intermediate Page 7 Sample files for this Course During this course you will need to open samples files. These are stored under the Documents folder in a sub-folder called: Excel 2016 Intermediate. If you create any new files, unless otherwise instructed, you should also save the files in this folder Cheltenham Group Pty. Ltd.

8 Excel 2016 Intermediate Page 8 Excel 2016 Setup and Viewing Options Worksheet margins Open a workbook called Print setup. NOTE: The sample files for this course are stored in a folder called Excel 2016 Intermediate under the Documents folder. Click on the Page Layout tab, and from within the Page Setup group, click on the Margins icon. This will display a drop down from which you can select Normal, Wide or Narrow. Clicking on the Custom Margins command displays the Margins tab within the Page Setup dialog box. You can use this dialog box to set custom top, bottom, left and right margins Cheltenham Group Pty. Ltd.

9 Excel 2016 Intermediate Page 9 TIP: You can also use this dialog box to set Header and Footer values, as well as options to center the table on the page vertically and/or horizontally. Experiment with setting margins. TIP: Be sure not to make the margin size too small or you may have problems printing the worksheet. Worksheet orientation Click on the Page Layout tab, and from within the Page Setup group, click on the Orientation icon Cheltenham Group Pty. Ltd.

10 Excel 2016 Intermediate Page 10 You can select either Portrait or Landscape orientation, as illustrated. Try setting the orientation to Landscape. To see the effect in Print Preview mode, press the Ctrl+F2 keyboard shortcut. To return to the normal view, press the Esc key. Before continuing reset the orientation back to Portrait. Worksheet page size Click on the Page Layout tab, and from within the Page Setup group, click on the Size icon Cheltenham Group Pty. Ltd.

11 Excel 2016 Intermediate Page 11 You can select the required page size from the drop down options displayed, as illustrated Cheltenham Group Pty. Ltd.

12 Excel 2016 Intermediate Page 12 Headers and footers Click on the Insert tab and from within the Text group, click on the Header & Footer icon. You will see the Header area displayed at the top of the worksheet, as illustrated. Type in the text for your header, such as Stock Levels for January. If you scroll down the page, you will see the message 'Click to add footer' displayed at the bottom of the worksheet. Click within the footer area and type in your name. An example is illustrated below Cheltenham Group Pty. Ltd.

13 Excel 2016 Intermediate Page 13 To modify a header or footer at any time just click over an existing header or footer and edit as required. Header and footer fields When you are inserting or editing a footer or header, you will notice that you see the Header and Footer Tools Ribbon. Within this Ribbon is the Header & Footer Elements group, as illustrated below. You can use the icons in this section in insert an Excel field, such as the Page Number. The great thing about fields is that they automatically update when required. For instance, if you insert a Page Number field, then as you add more pages, the page number displayed on each page will increment. Another very useful field is the File Name field. This displays the file name of the document in your header or footer, when you print, and is very useful when you have printed out a copy of a worksheet and then several months later are trying to remember the file name you used to save the worksheet as. NOTE: When you insert a field, such as the File Name field, you may see the field code rather than the actual file name. When you print the worksheet however, this code is replaced by the actual file name Cheltenham Group Pty. Ltd.

14 Excel 2016 Intermediate Page 14 The File Path will display the file name and also the path to the folder in which the file is stored. Experiment with inserting different fields into your header or footer. Make sure that you have experimented with all of the following field types: Page numbering: Date: Time: File name: Worksheet name: 2015 Cheltenham Group Pty. Ltd.

15 Excel 2016 Intermediate Page 15 NOTE: To remove a header or footer field, select the field and press the Del key. Close the workbook without saving your changes. Viewing workbooks side by side This feature allows you to compare two versions of a workbook, side by side. Open a document called Side by Side 1. Open a second document called Side by Side 2. Click on the View tab and click on the View Side by Side command (located within the Window group). This will display the two workbooks side by side. As you scroll down one worksheet, the other worksheet also scrolls down the screen Cheltenham Group Pty. Ltd.

16 Excel 2016 Intermediate Page 16 Try scrolling through each worksheet to practice using this feature. Close both worksheets before continuing. Zooming the view Open a workbook called Zoom. This workbook contains text of various sizes, and may be unreadable at the normal viewing zoom level. You can use the Zoom control to magnify the display of data on the screen (or to reduce the size of data of the screen) Cheltenham Group Pty. Ltd.

17 Excel 2016 Intermediate Page 17 You can see the Zoom slider control displayed at the bottom-right of your screen. Click on the Plus or Minus button, or drag the slider using the mouse to adjust the zoom levels. If you click on the Zoom value (100% in the example show above), you will display the Zoom dialog box. You can use this to set exact zoom levels Cheltenham Group Pty. Ltd.

18 Excel 2016 Intermediate Page 18 Before continuing set the Zoom level back to 100% and close the workbook Cheltenham Group Pty. Ltd.

19 Excel 2016 Intermediate Page 19 Excel 2016 Functions and Formulas Getting Help with Functions PLEASE NOTE: This section is just for reference, so do not try to follow through instructions now just remember how you can use the help available within Excel. Excel 2016 has several features that help to make using spread sheets quicker and easier. One of these is the Insert Function utility, which saves you from typing complicated function syntax into your spread sheet. To use this utility, open a new workbook and click on the Insert Function button. This button is located under the Formulas tab within the Function Library group. Clicking on the Insert Function button will display the Insert Function dialog box Cheltenham Group Pty. Ltd.

20 Excel 2016 Intermediate Page 20 Since few people know the full details of every single Excel function, it is sometimes difficult to choose a function that will allow you to perform a desired task. Luckily, the Insert Function utility contains a function wizard that can assist you in finding that perfect function. Let's try an example. Pretend that you want to find the average price in a hypothetical cell range. Within the Search for a function box, type. Finding the average 2015 Cheltenham Group Pty. Ltd.

21 Excel 2016 Intermediate Page 21 Click on the Go button to perform the search. NOTE: Click on the GO button, NOT the OK button. You will see that the wizard has compiled a list of possible correct functions in the Select a function section of the dialog box, which will assist you making your decision. There is also a brief description of the selected function at the bottom of the dialog box to further help you in making your choice, as illustrated below. If you need further assistance, be sure to click on Help on this function, which will provide you with more detailed help online Cheltenham Group Pty. Ltd.

22 Excel 2016 Intermediate Page 22 Use these features; they are there to help you. Nested functions Open a workbook called Nested Functions Cheltenham Group Pty. Ltd.

23 Excel 2016 Intermediate Page 23 This workbook contains sales results for the North and South regions, along with total and average sales results for the two regions. The average sales target of a region is 25 (per sales person). We want to be able to sum up only those sales of the regions that are above the sales target. Click on cell B13 and enter the following formula. =IF(AVERAGE(B3:B6)>25,SUM(B3:B6),0) 2015 Cheltenham Group Pty. Ltd.

24 Excel 2016 Intermediate Page 24 Once you have entered this formula, use drag and drop to copy this formula to cell C13. The result should be as illustrated. Sales for the North region exceeded their targets, (i.e. the average is over 25) so in cell B13 you see the sales summed, while in cell C13, you see a 0 figure as sales for the South region were below an average of 25: Save your changes and close the workbook Cheltenham Group Pty. Ltd.

25 Excel 2016 Intermediate Page 25 Consolidating data using a 3-D reference sum function Open a workbook called 3-D SUM Consolidation. Quickly examine the data on each worksheet. In this example, we have a workbook containing a number of worksheets. Each worksheet within the workbook contains the total annual sales for a salesperson called Rowan. We wish to total the sales for the last three years and display them on the first page within the workbook: Click on cell C7 on the first worksheet within the workbook. Click on Formulas tab and within the Function Library group, click on the upper part of the AutoSum button. Your screen will look like this Cheltenham Group Pty. Ltd.

26 Excel 2016 Intermediate Page 26 Click on the tab of the second worksheet to display the second worksheet. Highlight the cell or range to be consolidated, in this case cell B2: While pressing the Shift key, click on the worksheet tabs for the other worksheets to be consolidated, in this case for the years 2012 and Press the Enter key and the consolidated value for the three years will be displayed within the first worksheet. If you click on the cell containing the consolidated data (on the first worksheet) you will notice the consolidation formula in the Formula Bar: Save your changes and close the workbook. Mixed references within formulas Open a workbook called Mixed references. We are going to use mixed references within the workbook to produce a multiplication table that will display all possible values for up to 'ten times ten'. When you create a mixed cell reference, either the column or the row uses absolute referencing, which will not change when the formula is copied and pasted to another part of your worksheet. An absolute cell reference contains a dollar sign in front of both parts of the reference whereas a mixed cell reference contains a dollar sign in front of just one part of the reference Cheltenham Group Pty. Ltd.

27 Excel 2016 Intermediate Page 27 Click on cell B2 and insert the following formula, which contains 2 mixed references. =B$1*$A2 Your worksheet will look like this. Extend the contents of cell B2 to fill the range B2:K2. You will see the following. Extend the range B2:K2 down the worksheet, as illustrated Cheltenham Group Pty. Ltd.

28 Excel 2016 Intermediate Page 28 As you can see you now have a multiplication table, just like the ones you used at school. Save your changes and close the workbook Cheltenham Group Pty. Ltd.

29 Excel 2016 Intermediate Page 29 Excel 2016 Time & Date Functions Inserting the current time and date PLEASE NOTE: This section is just a reference, so do not try to follow through instructions now just remember how you can insert the current date or time within Excel. The advantage of using functions is that the time and date will be updated to the current time and date, even when you close down the workbook, and later reopen it. You can also use keyboard shortcuts to insert the time and date, but the following examples will only insert 'static' time or dates that will not be automatically updated. To insert the current date into a cell. Click within a cell and then press Ctrl+; To insert the current time. Click within a cell and then press Ctrl+Shift+; TODAY Function Open a workbook called Functions - Today. Click on cell C2. Click on the Formulas tab and within the Function Library group click on the Date and Time button. From the drop down list displayed click on the TODAY function Cheltenham Group Pty. Ltd.

30 Excel 2016 Intermediate Page 30 The Function Arguments dialog box will be displayed. Click on the OK button to insert the function Cheltenham Group Pty. Ltd.

31 Excel 2016 Intermediate Page 31 You can see the function syntax displayed within the Formula Bar (displayed above the workbook area). In this case you will see the following. =TODAY() Save your changes and close the workbook. NOW Function Open a workbook called Functions - Now. Click on cell C2. Click on the Formulas tab and within the Function Library group click on the Date and Time button. From the drop down list displayed click on the NOW function Cheltenham Group Pty. Ltd.

32 Excel 2016 Intermediate Page 32 The Function Arguments dialog box will be displayed. Click on the OK button to insert the function Cheltenham Group Pty. Ltd.

33 Excel 2016 Intermediate Page 33 You can see the function syntax displayed within the Formula Bar (displayed above the workbook area). In this case you will see the following. =NOW() Save your changes and close the workbook. DAY Function Open a workbook called Functions - Day. Click on cell C3. As you can see this cell contains the TODAY function, which displays the current date. Click on the cell into which we want to insert the DAY function. In this case click on cell C6. Click on the Formulas tab and within the Function Library group click on the Date and Time button. From the drop down list displayed click on the DAY 2015 Cheltenham Group Pty. Ltd.

34 Excel 2016 Intermediate Page 34 function. The Function Arguments dialog box is displayed. The dialog box displays basic information about this function. As you can see this function 'returns the day of the month, a number from 1 to 31'. Click on cell C3 and you will see that this cell reference is automatically displayed within the Serial_number section of the dialog box Cheltenham Group Pty. Ltd.

35 Excel 2016 Intermediate Page 35 Click on the OK button and the current day of the month will be displayed within cell, C6. It takes this information from the data within cell C3. The function syntax is displayed within the Formula Bar, above the worksheet. =DAY(C3) Save your changes and close the workbook. MONTH Function Open a workbook called Functions - Month. Click on cell C3. As you can see this cell contains the TODAY function, which displays the current date Cheltenham Group Pty. Ltd.

36 Excel 2016 Intermediate Page 36 Click on the cell into which we want to insert the MONTH function. In this case click on cell C6. Click on the Formulas tab and within the Function Library group click on the Date and Time button. From the drop down list displayed click on the MONTH function. The Function Arguments dialog box is displayed. The dialog box displays basic information about this function. As you can see this function 'returns the month, a number from 1 (January) to 12 (December)' Cheltenham Group Pty. Ltd.

37 Excel 2016 Intermediate Page 37 Click on cell C3 and you will see that this cell reference is automatically displayed within the Serial_number section of the dialog box. Click on the OK button and the current month will be displayed within cell, C6. It takes this information from the data within cell C Cheltenham Group Pty. Ltd.

38 Excel 2016 Intermediate Page 38 The function syntax is displayed within the Formula Bar, above the worksheet. =MONTH(C3) Save your changes and close the workbook. YEAR Function Open a workbook called Functions - Year. Click on cell C3. As you can see this cell contains the TODAY function, which displays the current date Cheltenham Group Pty. Ltd.

39 Excel 2016 Intermediate Page 39 Click on the cell into which we want to insert the YEAR function. In this case click on cell C6. Click on the Formulas tab and within the Function Library group click on the Date and Time button. From the drop down list displayed click on the YEAR function Cheltenham Group Pty. Ltd.

40 Excel 2016 Intermediate Page 40 The Function Arguments dialog box is displayed. The dialog box displays basic information about this function. As you can see this function 'returns the year, an integer in the range ' Cheltenham Group Pty. Ltd.

41 Excel 2016 Intermediate Page 41 Click on cell C3 and you will see that this cell reference is automatically displayed within the Serial_number section of the dialog box. Click on the OK button and the current year will be displayed within cell C6. It takes this information from the data within cell C Cheltenham Group Pty. Ltd.

42 Excel 2016 Intermediate Page 42 The function syntax is displayed within the Formula Bar, above the worksheet. =YEAR(C3) Save your changes and close the workbook Cheltenham Group Pty. Ltd.

43 Excel 2016 Intermediate Page 43 Excel 2016 Mathematical Functions ROUND Function Open a workbook called Functions - Round. Click on cell C4 containing the formula C2/C3. As you can see, the result is displayed using a large number of decimal places. We are going to redo this formula and use the Round function to display the result with no decimal places. First, click on the cell C4 and press the Del key to delete the cell contents. Click on the Formulas tab and within the Function Library group click on the Math & Trig button. From the drop down list displayed click on the ROUND function. TIP: You may have to scroll down the list to see this function Cheltenham Group Pty. Ltd.

44 Excel 2016 Intermediate Page 44 The Function Arguments dialog box is displayed Cheltenham Group Pty. Ltd.

45 Excel 2016 Intermediate Page 45 In the Number section of the dialog box, enter the formula C2/C3. In the Num_digits section of the dialog box, enter 0. Click on the OK button and you will see the following. If you click on cell C4, you will see the function syntax displayed in the Formula Bar. =ROUND(C2/C3,0) Save your changes and close the workbook. ROUNDDOWN Function Open a workbook called Functions - Rounddown Cheltenham Group Pty. Ltd.

46 Excel 2016 Intermediate Page 46 Click on cell C4 containing the formula C2/C3. As you can see, the result is displayed using a large number of decimal places. We are going to redo this formula and use the Rounddown function to display the result with 1 decimal place. First, click on the cell C4 and press the Del key to delete the cell contents. Click on the Formulas tab and within the Function Library group click on the Math & Trig button. From the drop down list displayed click on the ROUNDDOWN function. The Function Arguments dialog box will be displayed Cheltenham Group Pty. Ltd.

47 Excel 2016 Intermediate Page 47 In the Number section of the dialog box, enter the formula C2/C3. In the Num_digits section of the dialog box, enter 1. Click on the OK button and you will see the following Cheltenham Group Pty. Ltd.

48 Excel 2016 Intermediate Page 48 If you click on cell C4, you will see the function syntax displayed in the Formula Bar. =ROUNDDOWN(C2/C3,1) Save your changes and close the workbook. ROUNDUP Function Open a workbook called Functions - Roundup. Click on cell C4 containing the formula C2/C3. As you can see, the result is displayed using a large number of decimal places. We are going to redo this formula and use the Roundup function to display the result with 1 decimal place Cheltenham Group Pty. Ltd.

49 Excel 2016 Intermediate Page 49 First, click on the cell C4 and press the Del key to delete the cell contents. Click on the Formulas tab and within the Function Library group click on the Math & Trig button. From the drop down list displayed click on the ROUNDUP function. The Function Arguments dialog box will be displayed. In the Number section of the dialog box, enter the formula C2/C Cheltenham Group Pty. Ltd.

50 Excel 2016 Intermediate Page 50 In the Num_digits section of the dialog box, enter 1. Click on the OK button and you will see the following. If you click on cell C4, you will see the function syntax displayed in the Formula Bar. =ROUNDUP(C2/C3,1) Save your changes and close the workbook Cheltenham Group Pty. Ltd.

51 Excel 2016 Intermediate Page 51 Excel 2016 Logical Functions IF Function Open a workbook called Functions - If. This example calculates a discount based on order quantity. The company offers its customers a 5% discount if the value of an order is above 500. There is no discount if the value is below 500. A way of simplifying the above statement is as follows. If the sale value is greater than 500 give 5% discount otherwise give no discount. Click on cell C3. Click on the Formulas tab and within the Function Library group click on the Logical button. From the drop down list displayed click on the IF function Cheltenham Group Pty. Ltd.

52 Excel 2016 Intermediate Page 52 The Function Arguments dialog box will be displayed. Click on the Logical_test section of the dialog box and enter B3>500. Click on the Value_if_true section of the dialog box and enter B3*5%. Click on the Value_if_false section of the dialog box and enter Cheltenham Group Pty. Ltd.

53 Excel 2016 Intermediate Page 53 When you press the OK button, you will see the following. As the value in cell B3 is less than 500, the discount value is zero. Copy the formula in cell C3 to cells C4:C6 using the usual fill handle technique and you will see the following. As you can see where the sales value is above 500, a discount value is displayed Cheltenham Group Pty. Ltd.

54 Excel 2016 Intermediate Page 54 Save your changes and close the workbook. AND Function Open a workbook called Functions - AND. In this example, we have the results of a two-part examination; candidates must achieve over 50 in EACH part of the examination. Click on cell D3 and enter the following: =IF(AND(B3>50,C3>50),$F$2,$F$3) When you press Enter you should see the following, as the candidate scored less than 50 in the first part of the examinations: 2015 Cheltenham Group Pty. Ltd.

55 Excel 2016 Intermediate Page 55 Copy the formula in cell D3 to the cell range D4:D6 and you will see the following: The only person to get more than 50 in both parts of the examination is Menendez, who is the only person to pass the entire examination. Save your changes and close the workbook. OR Function Open a workbook called Functions - OR. In this example, we have the results of a two-part examination and candidates 2015 Cheltenham Group Pty. Ltd.

56 Excel 2016 Intermediate Page 56 can pass the entire examination by achieving a score of > 75 in either part of the examination. Click on cell D3 and enter the following: =IF(OR(B3>75,C3>75),$F$2,$F$3) When you press Enter you should see the following, as the candidate scored less than 75 marks in both parts of the examination: Copy the formula in cell D3 to the cell range D4:D6 and you will see the following: 2015 Cheltenham Group Pty. Ltd.

57 Excel 2016 Intermediate Page 57 The only person to get less than 75 marks in both parts of the examination is Gravani, who is the only person to not pass the entire examination. Save your changes and close the workbook Cheltenham Group Pty. Ltd.

58 Excel 2016 Intermediate Page 58 Excel 2016 Mathematical Functions SUMIF Function Open a workbook called Functions - Sumif. The SUMIF sums the values within a range that meet specified criteria. In this case, we want to see the total value of all sales, where the salesperson earned over 6000 a month. First, we would need to click on the cell in which we wish the result of our function to be displayed, in this case cell G12. Click on the Formulas tab and within the Function Library group click on the Math & Trig button. From the drop down list displayed click on the SUMIF function. The Function Arguments dialog box is displayed Cheltenham Group Pty. Ltd.

59 Excel 2016 Intermediate Page 59 Within the Range section of the dialog box, enter the range D4:D10. Within the Criteria section of the dialog box, enter >6000. The screen should now resemble the illustration. Click on the OK button to display the result. You can see the function syntax displayed in the Function Bar, as illustrated Cheltenham Group Pty. Ltd.

60 Excel 2016 Intermediate Page 60 The syntax is. =SUMIF(D4:D10,">6000") Save your changes and close the workbook Cheltenham Group Pty. Ltd.

61 Excel 2016 Intermediate Page 61 Excel 2016 Statistical Functions COUNT Function Open a workbook called Functions - Count. This sheet contains examination results and grades. Click on cell C9. Click on the Formulas tab and within the Function Library group click on the More Functions button. From the drop down list displayed click on Statistical. From the submenu displayed click on the COUNT function Cheltenham Group Pty. Ltd.

62 Excel 2016 Intermediate Page 62 The Function Arguments dialog box is displayed. In the Value1 section of the dialog box, Enter the cell range C5:C Cheltenham Group Pty. Ltd.

63 Excel 2016 Intermediate Page 63 Click on the OK button to insert the function. Your worksheet will now look like this. You can see the function syntax displayed within the Formula Bar. =COUNT(C5:C8) Use the normal drag and drop techniques to copy this function to cells D9 and E9. Your worksheet will now look like this Cheltenham Group Pty. Ltd.

64 Excel 2016 Intermediate Page 64 Save your changes and close the workbook. COUNTA Function Open a workbook called Functions - Counta. This sheet contains examination results and grades Cheltenham Group Pty. Ltd.

65 Excel 2016 Intermediate Page 65 Click on cell C9. We will use the COUNTA function to count the number of A grades, the number of B grades and the number of C grades. Click on the Formulas tab and within the Function Library group click on the More Functions button. From the drop down list displayed click on Statistical. From the submenu displayed click on the COUNTA function Cheltenham Group Pty. Ltd.

66 Excel 2016 Intermediate Page 66 The Function Arguments dialog box will be displayed. In the Value1 section of the dialog box, Enter the cell range C5:C8. Click on the OK button to insert the function. Your worksheet will now look like this Cheltenham Group Pty. Ltd.

67 Excel 2016 Intermediate Page 67 You can see the function syntax displayed within the Formula Bar. =COUNTA(C5:C8) Use the normal drag and drop techniques to copy this function to cells D9 and E9. Your worksheet will now look like this Cheltenham Group Pty. Ltd.

68 Excel 2016 Intermediate Page 68 Save your changes and close the workbook. COUNTIF Function Open a workbook called Functions - Countif. This sheet contains examination results and grades. We shall use the Countif function to see how many 'A' grades Dave has, how many Rowan has and how many Elliot has Cheltenham Group Pty. Ltd.

69 Excel 2016 Intermediate Page 69 Click on cell C9. Click on the Formulas tab and within the Function Library group click on the More Functions button. From the drop down list displayed click on Statistical. From the submenu displayed click on the COUNTIF function. The Function Arguments dialog box is displayed. In the Range section of the dialog box, enter the cell range C5:C8. In the Criteria section of the dialog box, enter A Cheltenham Group Pty. Ltd.

70 Excel 2016 Intermediate Page 70 Click on the OK button to insert the function. Your worksheet will now look like this. You can see the function syntax displayed within the Formula Bar. =COUNTIF(C5:C8,"A") Use the normal drag and drop techniques to copy this function to cells D9 and E9. Your worksheet will now look like this Cheltenham Group Pty. Ltd.

71 Excel 2016 Intermediate Page 71 Save your changes and close the workbook. COUNTBLANK Function Open a workbook called Functions - Countblank. This sheet contains examination results and grades. We shall use the Countblank function to see how many empty cells are listed under each name. This will tell us how many subjects each person did not pass. The worksheet looks like this Cheltenham Group Pty. Ltd.

72 Excel 2016 Intermediate Page 72 Click on cell C11. Click on the Formulas tab and within the Function Library group click on the More Functions button. From the drop down list displayed click on Statistical. From the submenu displayed click on the COUNTBLANK function. The Function Arguments dialog box is displayed Cheltenham Group Pty. Ltd.

73 Excel 2016 Intermediate Page 73 In the Range section of the dialog box, enter the cell range C5:C10. Click on the OK button to insert the function. Your worksheet will now look like this Cheltenham Group Pty. Ltd.

74 Excel 2016 Intermediate Page 74 You can see the function syntax displayed within the Formula Bar. =COUNTBLANK(C5:C10) Use the normal drag and drop techniques to copy this function to cells D11:H11. Your worksheet will now look like this. Save your changes and close the workbook Cheltenham Group Pty. Ltd.

75 Excel 2016 Intermediate Page 75 RANK Function Open a workbook called Functions - Rank. The worksheet contains a table of sales results, including the total number of individual sales and also the total value of sales made, by all ten sales people working for a company. We want to rank each sales person by total number of sales made and also by the total values of sales made. Click on cell E4. Click on the Formulas tab and within the Function Library group click on the More Functions button. From the drop down list displayed click on Statistical. You will notice that the Rank function is not displayed within the list Cheltenham Group Pty. Ltd.

76 Excel 2016 Intermediate Page 76 Click on the Insert Function button Type the word Rank into the search box Cheltenham Group Pty. Ltd.

77 Excel 2016 Intermediate Page 77 Click on the Go button (not the OK button) and you will see the following dialog box. Read the information displayed at the bottom of the dialog box. With the Rank function selected, click on the OK button. The Function Arguments dialog box will be displayed Cheltenham Group Pty. Ltd.

78 Excel 2016 Intermediate Page 78 Enter the following data. In the Number section we specify the item to rank, in this case C4. In the Ref section we specify the range from which to compare the ranking value, in this case: $C$4:$C$13. Your dialog box will look like this. TIP: Within the Order section, if we do not enter a value, or if we enter a 0, then the rank will be sorted in descending order. If we wanted to sort in ascending order, you would enter any number other than 0. In this example we will not enter a value, so the ranking will use the default descending order. Click on the OK button. You will see the following. This means that Hastert, ranked in position 9, compared to the other sales people, in terms of the total 2015 Cheltenham Group Pty. Ltd.

79 Excel 2016 Intermediate Page 79 number of sales made. Drag the contents of cell E4 to fill the range E4:E13. Your data will now look like this. If you look closely you will see that Gravani and Mach are in joint place. This explains the fact that there is no sales person listed in second place. After the two joint-first position, the next best ranking is Feeney with rank position Cheltenham Group Pty. Ltd.

80 Excel 2016 Intermediate Page 80 We will now see how the sales people rank in terms of total sales. Some sales people are very good at selling a lot of low value items, while other sales people specialize in making fewer, but higher value sales. Click on the cell F4. Re-display the Function Arguments dialog box for the Rank function and enter the following data. Number: D4 Ref: $D$4:$D$ Cheltenham Group Pty. Ltd.

81 Excel 2016 Intermediate Page 81 Click on the OK button. Your data will look like this. Extend the contents of cell F4 to fill the range F4:F13. Your data will now look like this Cheltenham Group Pty. Ltd.

82 Excel 2016 Intermediate Page 82 As you can see Hastert, despite not making very many individual sales, actually is in the top ranked position when it comes to the total value of the sales made. You will notice that there are 2 sales people with the number three ranking, which is why there is no sales person listed in the number four ranking spot. Save your changes and close the workbook Cheltenham Group Pty. Ltd.

83 Excel 2016 Intermediate Page 83 Excel 2016 Text Functions LEFT Function Open a workbook called Functions - Left. It contains the following data. We want to extract the first character from the text within the range B4:B19 and insert the first character in the range C4:C19. Click on cell C4. Click on the Formulas tab and within the Function Library group click on the Text button. From the submenu displayed click on the LEFT function Cheltenham Group Pty. Ltd.

84 Excel 2016 Intermediate Page 84 The Function Arguments dialog box will be displayed. Enter the following information into the dialog box Cheltenham Group Pty. Ltd.

85 Excel 2016 Intermediate Page 85 Click on the OK button and you will see the following. Notice the syntax, displayed within the Function bar. =LEFT(B4,1) Use the normal Excel drag and drop techniques to extend this function to fill the range C4:C19. Your data will now look like this Cheltenham Group Pty. Ltd.

86 Excel 2016 Intermediate Page 86 Save your changes and close the workbook Cheltenham Group Pty. Ltd.

87 Excel 2016 Intermediate Page 87 RIGHT Function Open a workbook called Functions - Right. The worksheet contains the following table. We will use the RIGHT function to extract the last 2 characters from the right of each text string and just display the 2 digit country ID. Click on cell D Cheltenham Group Pty. Ltd.

88 Excel 2016 Intermediate Page 88 Click on the Formulas tab and within the Function Library group click on the Text button. From the submenu displayed click on the RIGHT function. The Function Arguments dialog box will be displayed. Within the Text field enter C3. Within the Num_chars enter the number Cheltenham Group Pty. Ltd.

89 Excel 2016 Intermediate Page 89 Click on the OK button and your data will look like this. Notice the function syntax in the Function bar. Extend the contents of cell D3 to fill the range D3:D21. Your data will now look like this Cheltenham Group Pty. Ltd.

90 Excel 2016 Intermediate Page 90 Save your changes and close the workbook. MID Function Open a workbook called Functions - Mid. The worksheet contains the following table. We want to extract the fourth and fifth characters, which are country codes for the DVDs and then display that data in the column next to the product codes Cheltenham Group Pty. Ltd.

91 Excel 2016 Intermediate Page 91 Click on cell C3. Click on the Formulas tab and within the Function Library group click on the Text button. From the submenu displayed click on the MID function Cheltenham Group Pty. Ltd.

92 Excel 2016 Intermediate Page 92 The Function Arguments dialog box is displayed. Enter the following information Cheltenham Group Pty. Ltd.

93 Excel 2016 Intermediate Page 93 Click on the OK button and your data will look like this. Extend the contents of cell C3 to fill the range C3:C16. Your data will now look like this Cheltenham Group Pty. Ltd.

94 Excel 2016 Intermediate Page 94 Save your changes and close the workbook. TRIM Function Open a workbook called Functions - Trim. The worksheet contains the following data. As you can see there are increasing large amounts of extra spaces inserted at the start of each line of text. We will use the TRIM function to 'trim' these leading spaces Cheltenham Group Pty. Ltd.

95 Excel 2016 Intermediate Page 95 NOTE: You can also use TRIM to 'trim' spaces at the end of a line. Click on cell D4. Click on the Formulas tab and within the Function Library group click on the Text button. From the sub-menu displayed click on the TRIM function Cheltenham Group Pty. Ltd.

96 Excel 2016 Intermediate Page 96 The Function Arguments dialog box is displayed Cheltenham Group Pty. Ltd.

97 Excel 2016 Intermediate Page 97 Enter C4 into the Text field. Click on the OK button and your data will look like this. Notice the function syntax in the Formula Bar. Extend the contents of cell D4 to the range D4:D13. Your data will now look like this Cheltenham Group Pty. Ltd.

98 Excel 2016 Intermediate Page 98 Save your changes and close the workbook. CONCATENATE Function Open a workbook called Functions - Concatenate. It contains the following data Cheltenham Group Pty. Ltd.

99 Excel 2016 Intermediate Page 99 Click on cell B5. Click on the Formulas tab and within the Function Library group click on the Text button. From the sub-menu displayed click on the CONCATENATE function. The Function Arguments dialog box is displayed Cheltenham Group Pty. Ltd.

100 Excel 2016 Intermediate Page 100 Click within the Text 1 section of the dialog box and then click on cell A1. Click within the Text 2 section of the dialog box and then click on cell A2. Click within the Text 3 section of the dialog box and then click on cell A3. Click within the Text 4 section of the dialog box and then click on cell A4. The Function Arguments dialog box will now look like this. Click on the OK button, and you will see the result as illustrated Cheltenham Group Pty. Ltd.

101 Excel 2016 Intermediate Page 101 Save your changes and close the workbook Cheltenham Group Pty. Ltd.

102 Excel 2016 Intermediate Page 102 Excel 2016 Financial Functions FV Function Open a workbook called Functions - FV. This workbook contains data relating to the following scenario. Let's say we have a lump sum of 2500 and we want to invest this in a bank that is paying out 6% interest. We will invest a further 150 each month. We want to know how much the account will be worth after three years. Click on cell C10. Click on the Formulas tab and within the Function Library group, click on the Financial button. From the sub-menu displayed click on the FV function Cheltenham Group Pty. Ltd.

103 Excel 2016 Intermediate Page 103 The Function Arguments dialog box will be displayed. Click within the Rate section of the dialog box and then click on cell C3. Click within the Nper section of the dialog box and then click on cell C4. Click within the Pmt section of the dialog box and then click on cell C Cheltenham Group Pty. Ltd.

104 Excel 2016 Intermediate Page 104 Click within the Pv section of the dialog box and then click on cell C6. Click within the Type section of the dialog box and then click on cell C7. The Function Arguments dialog box will now look like this. When you click on the OK button you will see the result as illustrated Cheltenham Group Pty. Ltd.

105 Excel 2016 Intermediate Page 105 Save your changes and close the workbook. PV Function Open a workbook called Functions - PV. The workbook looks like this, In this example, we are considering purchasing an insurance annuity. It will pay out 500 at the end of every month, for the next 25 years. We will assume a rate of 5% (i.e. x 0.05). Click on cell C8. Click on the Formulas tab and within the Function Library group click on the Financial button. From the sub-menu displayed click on the PV function Cheltenham Group Pty. Ltd.

106 Excel 2016 Intermediate Page 106 The Function Arguments dialog box will be displayed. Click in the Rate section of the dialog box and enter C4/12 (to calculate the rate on a monthly basis) Cheltenham Group Pty. Ltd.

107 Excel 2016 Intermediate Page 107 Click in the Nper section of the dialog box and enter C5*12 (to account for the length of the term in months). Click in the Pmt section of the dialog box and then click on cell C6. When you click on the OK button, you will see the following Cheltenham Group Pty. Ltd.

108 Excel 2016 Intermediate Page 108 Save your changes and close the workbook. NPV Function Open a workbook called Functions - NPV. The workbook looks like this. This contains data relating to the following scenario. We are going to make an investment that will pay 4000 up-front and in the following two years will provide an annual income of 3000 and Cheltenham Group Pty. Ltd.

109 Excel 2016 Intermediate Page 109 We will assume an annual discount rate of 5% percent. Click on cell B11. Click on the Formulas tab and within the Function Library group click on the Financial button. From the sub-menu displayed click on the NPV function. The Function Arguments dialog box will be displayed. Click on the Rate section of the dialog box, and then click on cell C Cheltenham Group Pty. Ltd.

110 Excel 2016 Intermediate Page 110 Click on the Value 1 section of the dialog box, and then click on cell C5, NOTE: As this is an upfront, initial pay out, prefix this amount with a minus (-) sign. Click on the Value 2 section of the dialog box, and then click on cell C6. Click on the Value 3 section of the dialog box, and then click on cell C7. When you click on the OK button the result should be as illustrated Cheltenham Group Pty. Ltd.

111 Excel 2016 Intermediate Page 111 Save your changes and close the workbook. RATE Function Open a workbook called Functions - RATE Cheltenham Group Pty. Ltd.

112 Excel 2016 Intermediate Page 112 In this example, we will calculate the rate for a loan of 7,000, spread over 4 years (48 months), with a monthly payment of 150. Click on cell A8. Click on the Formulas tab and within the Function Library group click on the Financial button. From the sub-menu displayed click on the RATE function Cheltenham Group Pty. Ltd.

113 Excel 2016 Intermediate Page 113 The Function Arguments dialog box will be displayed. Click in the Nper section of the dialog box and then click on cell A Cheltenham Group Pty. Ltd.

114 Excel 2016 Intermediate Page 114 Click in the Pmt section of the dialog box and then click on cell A4. NOTE: Then prefix the value with a minus sign (-). Click in the Pv section of the dialog box and then click on cell A5. Click on the OK button, you will see the following Cheltenham Group Pty. Ltd.

115 Excel 2016 Intermediate Page 115 Save your changes and close the workbook. PMT Function Open a workbook called Functions - PMT. The workbook looks like this Cheltenham Group Pty. Ltd.

116 Excel 2016 Intermediate Page 116 This sheet contains data for the following scenario. We wish to calculate the monthly repayments for a loan of 6,000, spread over 10 months, assuming an annual rate of 5%. Click on cell C8. Click on the Formulas tab and within the Function Library group click on the Financial button. From the sub-menu displayed click on the PMT function Cheltenham Group Pty. Ltd.

117 Excel 2016 Intermediate Page 117 The Function Arguments dialog box will be displayed. Click within the Rate section of the dialog box and enter C4/12. Click within the Nper section of the dialog box and then click on cell C5. Click within the Pv section of the dialog box and then click on cell C Cheltenham Group Pty. Ltd.

118 Excel 2016 Intermediate Page 118 When you click on the OK button the result will be as illustrated Cheltenham Group Pty. Ltd.

119 Excel 2016 Intermediate Page 119 Save your changes and close the workbook Cheltenham Group Pty. Ltd.

120 Excel 2016 Intermediate Page 120 Excel 2016 Lookup Functions VLOOKUP Function Open a workbook called Functions Vlookup. The workbook looks like this. Click on cell B3. Click on the Formulas tab and within the Function Library group click on the Lookup & Reference button. From the sub-menu displayed click on the VLOOKUP function Cheltenham Group Pty. Ltd.

121 Excel 2016 Intermediate Page Cheltenham Group Pty. Ltd.

122 Excel 2016 Intermediate Page 122 The Function Arguments dialog box will be displayed. Click in the Lookup_value section of the dialog box and then click on cell A3. Click in the Table_array section of the dialog box and then select the cell range A7:C10. Click in the Col_index_num section of the dialog box and then enter Cheltenham Group Pty. Ltd.

123 Excel 2016 Intermediate Page 123 Click on the OK button and you will see the following. Click on cell C3 and enter the following. =VLOOKUP(A3,A7:C10,3) 2015 Cheltenham Group Pty. Ltd.

124 Excel 2016 Intermediate Page 124 Try entering different values into cell A3, such as Medium. Try entering different values into cell A3, such as Large Cheltenham Group Pty. Ltd.

125 Excel 2016 Intermediate Page 125 Save your changes and close the workbook. HLOOKUP Function Open a workbook called Functions - Hlookup. This example shows how you can use two values to lookup a value in a table. The function looks for the package type in row 1 of the table and then returns the mailing cost in the appropriate mailing type row Cheltenham Group Pty. Ltd.

126 Excel 2016 Intermediate Page 126 Click on cell C5. Click on the Formulas tab and within the Function Library group click on the Lookup & Reference button. From the sub-menu displayed click on the HLOOKUP function. The Function Arguments dialog box will be displayed Cheltenham Group Pty. Ltd.

127 Excel 2016 Intermediate Page 127 Click on the Lookup_value section of the dialog box, and then click on cell C2. Click on the Table_array section of the dialog box, and then select the cell range B8:E11. Click on the Row_index_num section of the dialog box, and then click on cell C3. When you click on the OK button, you will see the following. Notice the formula in cell C5 displayed in the Formula Bar Cheltenham Group Pty. Ltd.

128 Excel 2016 Intermediate Page 128 Try entering other values in cell C2, such as B or C. Try entering other values in cell C3, such as 3 or 4. Save your changes and close the workbook Cheltenham Group Pty. Ltd.

129 Excel 2016 Intermediate Page 129 Excel 2016 Database Functions DSUM Function Open a workbook called Functions - Dsum. In this example, we will sum up the total value of all sales people whose sales are above their sales targets. Click on cell D14. Click on the Formulas tab and within the Function Library group click on the Insert Function button Cheltenham Group Pty. Ltd.

130 Excel 2016 Intermediate Page 130 The Insert Function dialog box will be displayed. Use the Or select a category drop down arrow to select Database functions. From the list of database functions displayed, scroll down and select the DSUM function. Click on the OK button and the Function Arguments dialog box will be displayed Cheltenham Group Pty. Ltd.

131 Excel 2016 Intermediate Page 131 Click on the Database field within the dialog box and then select cells A7:C12. Click on the Field section of the dialog box and enter Sales. Click on the Criteria section of the dialog box and then select cells B4:B5. Click on the OK button to see the result displayed Cheltenham Group Pty. Ltd.

132 Excel 2016 Intermediate Page 132 The function syntax is displayed in the Formula Bar. =DSUM(A7:C12,"Sales",B4:B5) Save your changes and close the workbook. DMIN Function Open a workbook called Functions - Dmin Cheltenham Group Pty. Ltd.

133 Excel 2016 Intermediate Page 133 In this example, we will use the DMIN function to see what the lowest sales figure of any of our sales people is. Click on cell D14. Click on the Formulas tab and within the Function Library group click on the Insert Function button. The Insert Function dialog box will be displayed. Use the Or select a category drop down arrow to select Database functions. From the list of database functions displayed, scroll down and select the DMIN function Cheltenham Group Pty. Ltd.

134 Excel 2016 Intermediate Page 134 Click on the OK button and the Function Arguments dialog box will be displayed. Click on the Database section of the dialog box and then select the cell range A7:C12. Click on the Field section of the dialog box and then click on cell C Cheltenham Group Pty. Ltd.

135 Excel 2016 Intermediate Page 135 Click on the Criteria section of the dialog box and then select the cell range When you click on the OK button, you will see the results displayed. You can see the function syntax displayed within the Formula Bar Cheltenham Group Pty. Ltd.

136 Excel 2016 Intermediate Page 136 =DMIN(A7:C12,C7,C8:C12) Save your changes and close the workbook. DMAX Function Open a workbook called Functions - Dmax. In this example, we will use the DMAX function to see what the highest sales figure of any of our sales people is. Click on cell D14. Click on the Formulas tab and within the Function Library group click on the Insert Function button Cheltenham Group Pty. Ltd.

137 Excel 2016 Intermediate Page 137 The Insert Function dialog box will be displayed. Use the Or select a category drop down arrow to select Database functions. From the list of database functions displayed, scroll down and select the DMAX function. Click on the OK button and the Function Arguments dialog box will be displayed Cheltenham Group Pty. Ltd.

138 Excel 2016 Intermediate Page 138 Click on the Database section of the dialog box and then select the cell range A7:C12. Click on the Field section of the dialog box and then click on cell C7. Click on the Criteria section of the dialog box and then select the cell range C8:C12. When you click on the OK button, you will see the results displayed Cheltenham Group Pty. Ltd.

139 Excel 2016 Intermediate Page 139 You can see the function syntax displayed within the Formula Bar. =DMAX(A7:C12,C7,C8:C12) Save your changes and close the workbook. DCOUNT Function Open a workbook called Functions - Dcount Cheltenham Group Pty. Ltd.

140 Excel 2016 Intermediate Page 140 In this example, we have a number of sales people, and their target sales should be above 20. We wish to use the DCOUNT function to show the sales people who are above target sales. Click on cell D14. Click on the Formulas tab and within the Function Library group click on the Insert Function button. The Insert Function dialog box will be displayed. Use the Or select a category drop down arrow to select Database functions. From the list of database 2015 Cheltenham Group Pty. Ltd.

141 Excel 2016 Intermediate Page 141 functions displayed, scroll down and select the DCOUNT function. Click on the OK button and the Function Arguments dialog box will be displayed. Click within the Database section of the dialog box and then select cells A7:C12. Click within the Field section of the dialog box and then click on cell C Cheltenham Group Pty. Ltd.

142 Excel 2016 Intermediate Page 142 Click within the Criteria section of the dialog box and then select cells B4:B5. Click on the OK button and the results will be displayed. You can see the function syntax displayed within the Formula Bar Cheltenham Group Pty. Ltd.

143 Excel 2016 Intermediate Page 143 =DCOUNT(A7:C12,C7,B4:B5) Save your changes and close the workbook. DAVERAGE Function Open a workbook called Functions - Daverage. This workbook contains the following data: In this example we have a number of products with associated quantities and costs. We wish to use the DAVERAGE function to find the average unit price of products with a quantity value higher than 9. Click on cell C18. Click on the Formulas tab and within the Function Library group click on the Insert Function button Cheltenham Group Pty. Ltd.

144 Excel 2016 Intermediate Page 144 The Insert Function dialog box will be displayed. Use the Or select a category drop down arrow to select Database functions. From the list of database functions displayed, scroll down and select the DAVERAGE function. Click on the OK button and the Function Arguments dialog box will be displayed Cheltenham Group Pty. Ltd.

145 Excel 2016 Intermediate Page 145 Click within the Database section of the dialog box and then select cells A3:D12. Click within the Field section of the dialog box and then click on cell C3. Click within the Criteria section of the dialog box and then select cells B15:B16. Click on the OK button and the results will be displayed Cheltenham Group Pty. Ltd.

146 Excel 2016 Intermediate Page 146 You can see the function syntax displayed within the Formula Bar. =DAVERAGE(A3:D12,C3,B15:B16) Save your changes and close the workbook Cheltenham Group Pty. Ltd.

147 Excel 2016 Intermediate Page 147 Excel 2016 Named Ranges Naming cell ranges Open a file called Named Ranges 01. We are going to give a name to the Quantity Sold range. Select the range to be named, in this case cell B4:B9. Click in the Name Box (to the top-left of your screen) with the mouse and enter the name you want to give to the cell(s), in this case Quantity_Sold, and press Enter. TIP: If you see an error message, this is because you did not place an underscore character between the words Quantity and Sold Cheltenham Group Pty. Ltd.

148 Excel 2016 Intermediate Page 148 We are now going to name the range for the Price per Item. Click on cell E3. Click in the Name Box with the mouse and enter the name for the range, in this case Price_per_item, and press Enter. TIP: If you see an error message, this is because you did not place an underscore character between the words Cheltenham Group Pty. Ltd.

149 Excel 2016 Intermediate Page 149 If you click on the down arrow, next to the Name Box, you will see both named ranges listed. Within Excel functions you may now reference the name of these ranges, rather than have to specify the cell range. This makes understanding functions much easier Cheltenham Group Pty. Ltd.

150 Excel 2016 Intermediate Page 150 Save your changes and close the workbook. Removing a named range Open a file called Named Ranges 02. Click on the down arrow next to the Name Box and you will see that this worksheet contains two named ranges. Click on a Formulas tab and within the Defined Names group, click on the Name Manager button. The Name Manager dialog box will be displayed. Select the named range that you wish to delete, such as Quanity_Sold and then click on the Delete button Cheltenham Group Pty. Ltd.

151 Excel 2016 Intermediate Page 151 A warning dialog box will be displayed. Click on the OK button. Click on the Close button to close the Name Manager dialog box. Save your changes and close the workbook. Named cell ranges and functions Open a file called Named Ranges 03. Click on the down arrow next to the Name Box and you will see that this worksheet contains two named ranges Cheltenham Group Pty. Ltd.

152 Excel 2016 Intermediate Page 152 Click on the Price_per_item named range as displayed within the Name Box and you will see the named range highlighted within the worksheet. Click on the Quantity_Sold named range as displayed within the Name Box and you will see the named range highlighted within the worksheet Cheltenham Group Pty. Ltd.

153 Excel 2016 Intermediate Page 153 Click on cell B10. Click on the Formulas button, and within the Function Library group, click on the upper part of the AutoSum button. As you can see the function automatically used the name of the range, within the function syntax. =SUM(Quantity_Sold) 2015 Cheltenham Group Pty. Ltd.

154 Excel 2016 Intermediate Page 154 Press the Enter key. Click on cell B10 and you will see that the named range is used in the SUM function. Save your changes and close the workbook Cheltenham Group Pty. Ltd.

155 Excel 2016 Intermediate Page 155 Excel 2016 Cell and Range Formatting Applying styles to a range Open a workbook called Automatic Formatting Click within the data contained within the worksheet. Click on the Home tab and within the Styles group click on the Format as Table command. Select a style from the drop down list displayed Cheltenham Group Pty. Ltd.

156 Excel 2016 Intermediate Page 156 The Format As Table dialog box will be displayed. Click on the OK button and your table will be automatically formatted Cheltenham Group Pty. Ltd.

157 Excel 2016 Intermediate Page 157 Experiment with applying different formatting styles to your data table. Save your changes and close the workbook. Conditional formatting Open a workbook called Conditional Formatting Cheltenham Group Pty. Ltd.

158 Excel 2016 Intermediate Page 158 This workbook contains details for sales over a 3-month period. We wish to highlight all sales over 50 units. Select the range of cells to which you wish to apply conditional formatting. In this example, the range would be C6:E13. Click on the Home tab and within the Styles group, click on the Conditional Formatting button Cheltenham Group Pty. Ltd.

159 Excel 2016 Intermediate Page 159 From the drop-down menu displayed click on Highlight Cells Rules. From the sub-menu displayed, click on Greater Than. This will display the Conditional Formatting dialog box. We wish to highlight all values over 50, so enter the number 50 into the dialog box. Click on the down arrow in the right-hand side of the dialog box. This will allow you to specify how cells containing a value greater than 50 will be formatted. In 2015 Cheltenham Group Pty. Ltd.

160 Excel 2016 Intermediate Page 160 this case select Red Text. Click on the OK button to close the dialog box. You should now see all values above 50 displayed in red text. Save your changes and close the workbook. Custom number formats Open a workbook called Custom Numbers Cheltenham Group Pty. Ltd.

161 Excel 2016 Intermediate Page 161 Select cells C6 and D6, which contain the annual balance information. Right click on the selected cells and from the pop-up menu displayed select the Format Cells command Cheltenham Group Pty. Ltd.

162 Excel 2016 Intermediate Page 162 This will display the Format Cells dialog box. If necessary, select the Number tab. From the Category section of the dialog box, select Custom Cheltenham Group Pty. Ltd.

163 Excel 2016 Intermediate Page 163 Within the Type section of the dialog box, select a format code similar to that shown below. #,##0;[Red]-#,## Cheltenham Group Pty. Ltd.

164 Excel 2016 Intermediate Page 164 Within the formatting code, change the word Red to Blue. Click on the OK button and the negative balance for the year 2009 will be displayed in blue. NOTE. Normally you would use red for a negative balance, but here we are 2015 Cheltenham Group Pty. Ltd.

165 Excel 2016 Intermediate Page 165 simply illustrating a formatting feature. Save your changes and close the workbook Cheltenham Group Pty. Ltd.

166 Excel 2016 Intermediate Page 166 Advanced Worksheet Manipulation within Excel 2016 Copying or moving worksheets between workbooks Open a workbook called Between Workbooks 02. Leave this workbook open. Open a workbook called Between Workbooks 01. Click on the worksheet tab for Sales Right click on the Sales 2012 tab and from the pop-up menu displayed select the Move or Copy command. The Move or Copy dialog box is displayed Cheltenham Group Pty. Ltd.

167 Excel 2016 Intermediate Page 167 Click on the down arrow in the To book section of the dialog box. From the drop down list, select the workbook called Between Wordbooks 02, as illustrated below. Use the Before sheet section of the dialog box to determine where in the second workbook the worksheet will be copied to Cheltenham Group Pty. Ltd.

168 Excel 2016 Intermediate Page 168 Click on the Create a copy check box. Click on the OK button. If necessary switch to the second workbook and you should see a copy of the worksheet inserted into the workbook. TIP: Experiment with moving a worksheet between workbooks using the same method, but this time do not click on the Create a copy check box Cheltenham Group Pty. Ltd.

169 Excel 2016 Intermediate Page 169 When you have finished experimenting save the changes in both your workbooks and close all open files. Splitting the window view Open a workbook called Splitting a window 01. The worksheet contains far more data than you can see on the screen at one time. We can use the 'split windows' feature to allow you to view more than one part of the data at the same time. Click on the View tab and select the Split command, within the Window group Cheltenham Group Pty. Ltd.

170 Excel 2016 Intermediate Page 170 The display will be split as illustrated. Within the top section scroll up or down and you will see that only the data in that section scrolls. Click within the bottom section, try scrolling up or down. Again you will see that only the data in that particular section scrolls. Click on the vertical split bar and drag it to the left or right. Click within the topleft section and scroll horizontally, i.e. left or right through the data within the top section and look at what happens. Click within the top-right section and examine the effect of scrolling to the left or right. You can also see a similar effect in each of the bottom sections. Drag the horizontal split bar up or down the page, and examine the effect that this has on the way you view the data. Double click on the vertical split bar. As you can see this removes the vertical split bar Cheltenham Group Pty. Ltd.

171 Excel 2016 Intermediate Page 171 Double click on the horizontal split bar. As you can see this removes the horizontal split bar. TIP: To remove both split bars at the same time, you could have re-clicked on the View tab and selected the Split command, within the Window group. Save any changes that you have made and close the workbook. Hiding rows Open a workbook called Hiding Rows 01. The data will look like this. Click on the row heading of the row that you wish to select. In this case, select the row relating to Total Sales Cheltenham Group Pty. Ltd.

172 Excel 2016 Intermediate Page 172 NOTE: Make sure that you select the entire row, and not just a cell range. TIP. You can select multiple rows by selecting a row and while keeping the Ctrl pressed, select other rows. When you release the Ctrl key multiple rows will remain selected. In this case we will only select a single row. Right click over the selected row(s) and from a pop-up menu displayed click on the Hide command Cheltenham Group Pty. Ltd.

173 Excel 2016 Intermediate Page 173 Your workbook will now look like this. If you look carefully, you will see a line between the row header for row 7 and row 9. This indicates a hidden row Cheltenham Group Pty. Ltd.

174 Excel 2016 Intermediate Page 174 Save your changes and close the workbook. Hiding columns Open a workbook called Hiding Columns 01. The data will look like this. We will hide the column displaying sales for Click on the column heading of the column that you wish to select. In this case, select the column relating to Sales in TIP. You can select multiple columns by selecting a column and while keeping the Ctrl pressed, select other columns. When you release the Ctrl key multiple columns will remain selected. In this case we will only select a single column Cheltenham Group Pty. Ltd.

175 Excel 2016 Intermediate Page 175 Right click on the selected column(s) and from the pop-up menu displayed click on the Hide command. Your workbook will now look like this. If you look carefully, you will see a line between the column header for column D and column F. This indicates a hidden column Cheltenham Group Pty. Ltd.

176 Excel 2016 Intermediate Page 176 Save your changes and close the workbook. Hiding worksheets Open a workbook called Hiding Worksheets 01. Click on the sheet tab to select the sheet you wish to hide, in this case Sales in Right click on the worksheet tab that you wish to hide and from the pop-up menu displayed click on the Hide command Cheltenham Group Pty. Ltd.

177 Excel 2016 Intermediate Page 177 The Sales in 2012 tab will now be hidden. Save your changes and close the workbook. Un-hiding rows Open a workbook called Hiding Rows 02. If you look at the row header, you will see a line between rows 7 and 9. This indicates the position of a hidden row Cheltenham Group Pty. Ltd.

178 Excel 2016 Intermediate Page 178 Click on the row header for row 7 and move the mouse pointer down the page and select rows 7 and 9. Right click over the selected rows and from the pop-up menu displayed click on the Unhide command Cheltenham Group Pty. Ltd.

179 Excel 2016 Intermediate Page 179 The hidden row is now visible again Cheltenham Group Pty. Ltd.

180 Excel 2016 Intermediate Page 180 Save your changes and close the workbook. Un-hiding columns Open a workbook called Hiding Columns 02. If you look at the column headers, you will see a line between column D and column F. This indicates the position of a hidden column. Click on the column header for column D and move the mouse pointer to the right to select columns D and F Cheltenham Group Pty. Ltd.

181 Excel 2016 Intermediate Page 181 Right click over the selected columns and from the pop-up menu displayed click on the Unhide command. The hidden column is now visible again Cheltenham Group Pty. Ltd.

182 Excel 2016 Intermediate Page 182 Save your changes and close the workbook. Un-hiding worksheets Open a workbook called Hiding Worksheets 02. You can see worksheet tabs for sales in 2011 and Sales data for 2012 is hidden. Right click over one of the visible worksheet tabs and from the pop-up menu displayed click on the Unhide command Cheltenham Group Pty. Ltd.

183 Excel 2016 Intermediate Page 183 The Unhide dialog box is displayed listing the hidden sheet(s). Click on the sheet you want to un-hide in the Unhide sheet list box, In this case Sales in 2012 is selected. Click on the OK button and the Sales in 2012 worksheet is displayed once more. Save your changes and close the workbook Cheltenham Group Pty. Ltd.

184 Excel 2016 Intermediate Page 184 Excel 2016 Templates Using templates When you start Excel 2016, by default a page of templates is displayed. For instance, click on Monthly College Budget template. This will display the following Cheltenham Group Pty. Ltd.

185 Excel 2016 Intermediate Page 185 Click on the Create button. This will create a new workbook based on the template. If necessary, scroll down the sheet and take a quick look at the way the budget sheet is put together. As you can see templates can be very useful, particularly when you take the time to customize them to your particular situation Cheltenham Group Pty. Ltd.

186 Excel 2016 Intermediate Page 186 Close any workbooks that you have created without saving them. Creating an Excel 2016 Personal template Open a workbook called Make a template. NOTE: The workbook is just an ordinary workbook file, not a template. We shall make a few changes to this workbook and then save it as a template. Click on cell B1, type in your name and press the Enter key. We will now save this workbook as a template. Click on the File tab and select the Save As command Cheltenham Group Pty. Ltd.

187 Excel 2016 Intermediate Page 187 This will display the Save As screen. Select the This PC option and then click on the Browse button. This will display the Save As dialog box Cheltenham Group Pty. Ltd.

188 Excel 2016 Intermediate Page 188 Click on the down arrow to the right of the Save as type section and from the drop down displayed, select Excel Template Cheltenham Group Pty. Ltd.

189 Excel 2016 Intermediate Page 189 Within the File Name section enter the name Monthly Sales Figures. The dialog box will now look like this Cheltenham Group Pty. Ltd.

190 Excel 2016 Intermediate Page 190 Click on the Save button to save the worksheet as an Excel template. You will not see much difference to the sheet, but if you look closely at the title displayed at the top you will see the file name is now using an XLTX extension, which indicates that it is a template. Close Excel. Restart Excel and you will notice a Personal item listed towards the top of the opening page Cheltenham Group Pty. Ltd.

191 Excel 2016 Intermediate Page 191 Click on Personal and you will see your newly created template displayed. Click on the template thumbnail to create a new workbook based on that template Cheltenham Group Pty. Ltd.

192 Excel 2016 Intermediate Page 192 NOTE: This is a new workbook based on the template. It is not the actual template file. Close your workbook without saving your changes. Close Excel. Editing an Excel 2016 Personal template Start Excel. Press Ctrl+O to display the Open screen. Select the This PC item and click on the Browse button. This will display the Open dialog box Cheltenham Group Pty. Ltd.

193 Excel 2016 Intermediate Page 193 Within the Documents folder double click on the Custom Office Templates folder. You will see your personal template file(s) displayed. Double click on the template file to open the template file. Make a few changes to the template and then save the template Cheltenham Group Pty. Ltd.

194 Excel 2016 Intermediate Page 194 Close the file. Deleting an Excel 2016 Personal template Press Ctrl+O to display the Open screen. Select the This PC item and click on the Browse button. Navigate to the Custom Office Templates folder (under the Documents folder). Select the template file you wish to delete and press the Del key. A dialog box is displayed. Click on the Yes button. Close any open dialog boxes Cheltenham Group Pty. Ltd.

195 Excel 2016 Intermediate Page 195 Paste Special options within Excel Using Paste Special to add ranges Open a workbook called Paste Special Operations. Make sure that the Add worksheet tab is selected. To see the effect of the add operator, first select the range C3:C Cheltenham Group Pty. Ltd.

196 Excel 2016 Intermediate Page 196 Press Ctrl+C to copy the selected range to the Clipboard. Select the range G3:G5. Click on the down arrow under the Paste button located under the Home tab. From the drop down menu displayed, click on the Paste Special command. This will display the Paste Special dialog box. Within the Operation section of the dialog box, select Add Cheltenham Group Pty. Ltd.

197 Excel 2016 Intermediate Page 197 Click on the OK button. The value in cell C3 (i.e. 1) is added to the original contents of cell G3 (i.e. 2). So the result displayed in cell G3 is 1+2=3. The value in cell C4 (i.e. 2) is added to the original contents of cell G4 (i.e. 4). So the result displayed in cell G4 is 2+4=6. The value in cell C5 (i.e. 3) is added to the original contents of cell G5 (i.e. 6). So the result displayed in cell G5 is 3+6= Cheltenham Group Pty. Ltd.

198 Excel 2016 Intermediate Page 198 Using Paste Special to subtract ranges To see the effect of Subtract operations, click on the Subtract worksheet tab. Select the range C3:C5. Press Ctrl+C to copy the selected range to the Clipboard. Select the range G3:G5. Click on the down arrow under the Paste button located under the Home tab. From the drop down menu displayed, click on the Paste Special command. This will display the Paste Special dialog box. Within the Operation section of the dialog box, select Subtract Cheltenham Group Pty. Ltd.

199 Excel 2016 Intermediate Page 199 Click on the OK button. The value in cell C3 (i.e. 1) is subtracted from the original contents of cell G3 (i.e. 2). So the result displayed in cell G3 is 2-1=1. The value in cell C4 (i.e. 2) is subtracted from the original contents of cell G4 (i.e. 4). So the result displayed in cell G4 is 4-2=2. The value in cell C5 (i.e. 3) is subtracted from the original contents of cell G5 (i.e. 6). So the result displayed in cell G5 is 6-3= Cheltenham Group Pty. Ltd.

200 Excel 2016 Intermediate Page 200 Using Paste Special to multiply ranges To see the effect of Multiply operations, click on the Multiply worksheet tab. Select the range C3:C5. Press Ctrl+C to copy the selected range to the Clipboard. Select the range G3:G5. Click on the down arrow under the Paste button located under the Home tab. From the drop down menu displayed, click on the Paste Special command. This will display the Paste Special dialog box. Within the Operation section of the dialog box, select Multiply Cheltenham Group Pty. Ltd.

201 Excel 2016 Intermediate Page 201 Click on the OK button. The value in cell C3 (i.e. 1) is used to multiply the original contents of cell G3 (i.e. 2). So the result displayed in cell G3 is 2*1=2. The value in cell C4 (i.e. 2) is used to multiply the original contents of cell G4 (i.e. 4). So the result displayed in cell G4 is 4*2=8. The value in cell C5 (i.e. 3) is used to multiply the original contents of cell G5 (i.e. 6). So the result displayed in cell G5 is 6*3= Cheltenham Group Pty. Ltd.

202 Excel 2016 Intermediate Page 202 Using Paste Special to divide ranges To see the effect of Divide operations, click on the Divide worksheet tab. Select the range C3:C5. Press Ctrl+C to copy the selected range to the Clipboard. Select the range G3:G5. Click on the down arrow under the Paste button located under the Home tab. From the drop down menu displayed, click on the Paste Special command. This will display the Paste Special dialog box. Within the Operation section of the dialog box, select Divide Cheltenham Group Pty. Ltd.

203 Excel 2016 Intermediate Page 203 Click on the OK button. The value in cell C3 (i.e. 1) is used to divide the original contents of cell G3 (i.e. 18). So the result displayed in cell G3 is 18/1=18. The value in cell C4 (i.e. 2) is used to divide the original contents of cell G4 (i.e. 18). So the result displayed in cell G4 is 18/2=9. The value in cell C5 (i.e. 3) is used to divide the original contents of cell G5 (i.e. 18). So the result displayed in cell G5 is 18/3=6. Save your changes and close the workbook Cheltenham Group Pty. Ltd.

204 Excel 2016 Intermediate Page 204 Using Paste Special values Open a workbook called Paste Special values. The worksheet contains the following data. The cells in the range C7:I10 all contain functions that are used to work out the numbers displayed. For instance, if you click on cell C7, you will see a SUM function. Select the range B7:I Cheltenham Group Pty. Ltd.

205 Excel 2016 Intermediate Page 205 Press Ctrl+C to copy the selected range to the Clipboard. Click on cell B13. Click on the Edit drop down menu and select the Paste Special command. Click on the down arrow under the Paste button located under the Home tab. From the drop down menu displayed, click on the Paste Special command. This will display the Paste Special dialog box. Click on the Values button, within the dialog box and then click on the OK button Cheltenham Group Pty. Ltd.

206 Excel 2016 Intermediate Page 206 You will see a copy of the selected range displayed under the original data. Click within any of the cells within the range C13:I16 and you will see that each cell contains a value, not a function Cheltenham Group Pty. Ltd.

207 Excel 2016 Intermediate Page 207 Save your changes and close the workbook. Using Paste Special transpose option Open a workbook called Paste Special Transpose Cheltenham Group Pty. Ltd.

208 Excel 2016 Intermediate Page 208 Select the cell(s) containing the data you wish to copy to the Clipboard, in this case the range A2:D6. Press Ctrl+C to copy the selected range to the Clipboard. Select the cell you want to paste the copied data into, in this case click on cell A9. Click on the down arrow under the Paste button located under the Home tab. From the drop down menu displayed, click on the Paste Special command. This will display the Paste Special dialog box Cheltenham Group Pty. Ltd.

209 Excel 2016 Intermediate Page 209 Select the Transpose check box and select OK. The data is transposed. Save your changes and close the workbook Cheltenham Group Pty. Ltd.

210 Excel 2016 Intermediate Page 210 Proofing and Printing Spell checking Open a workbook called Printing options. Press F7 to start the spell checker or click on the Review tab and click the Spelling icon. You will see the Spelling dialog box displayed. Follow the onscreen prompts. Previewing a worksheet Always view a workbook in Print Preview mode prior to printing it. It allows you a quick visual check over how the worksheet will look when printed. Click on the File Tab and then click on the arrow next to the Print command. From the submenu, select Print Preview Cheltenham Group Pty. Ltd.

211 Excel 2016 Intermediate Page 211 OR press Ctrl+F2. Save your changes and close the workbook. Visually checking your calculations Open a workbook called Printing. Click on cell E2. Clearly the formula within this cell is wrong. The formula it contains is =C2*F2 It should be: =C2*D2 Fix the formula. Always visually check over worksheet data and try to look for formula calculation results that do not make sense. Scaling your worksheet to fit a page(s) Click on the File Tab and then click on the arrow next to the Print side tab Cheltenham Group Pty. Ltd.

212 Excel 2016 Intermediate Page 212 Click on the down arrow next to the Scaling section. The list displayed allows you to select print scaling options, such as Fit Sheet on One Page. You can see that when this option is selected the sheet does, as expected, fit onto one page Cheltenham Group Pty. Ltd.

213 Excel 2016 Intermediate Page 213 You can also customize how many pages you would want the data to fit on. To do this click on the Custom Scaling Options button. This will display the Page Setup dialog box, which you can use to customize scaling of the printing Cheltenham Group Pty. Ltd.

214 Excel 2016 Intermediate Page 214 Save your changes and close the workbook. Displaying gridlines when printing Open a workbook called Printing. To see how the worksheet will look when printed, view the worksheet in Print Preview view. To do this press Ctrl+F2. As you can see the worksheet will print without displaying gridlines Cheltenham Group Pty. Ltd.

215 Excel 2016 Intermediate Page 215 Click on the Page Layout tab. Within the Sheet Options group, click on the Print check box under the Gridlines heading, as illustrated. View the worksheet in Print Preview view by pressing Ctrl+F2. As you can see the worksheet will now print displaying gridlines Cheltenham Group Pty. Ltd.

216 Excel 2016 Intermediate Page 216 Before continuing, re-click on the Print Gridlines check box so that the worksheet will print without displaying gridlines. Printing titles on every page when printing Open a workbook called Printing options 2. View the worksheet in Print Preview view by pressing Ctrl+F2. As you can see the top row, containing the column titles is displayed on the first page. Click on the Next Page arrow button, displayed at the bottom-center of the page to view the second page Cheltenham Group Pty. Ltd.

217 Excel 2016 Intermediate Page 217 As you can see the columns are displayed without a top row explaining what each column relates to. We need to fix this as it would be very inconvenient to print out a long report and always have to refer to the first page to know what each column relates to. Click on the Page Layout tab. Within the Page Setup group, click on the Print Titles icon, as illustrated. This will display the Page Setup dialog box Cheltenham Group Pty. Ltd.

218 Excel 2016 Intermediate Page 218 If necessary move the dialog box so that you can see the title row within the worksheet. TIP: To move a dialog box, click on the Title Bar at the top of the dialog box and while pressing the mouse button, drag with the mouse. When you release the mouse button the dialog box will have moved. Click in the Rows to repeat at top box, within the dialog box Cheltenham Group Pty. Ltd.

219 Excel 2016 Intermediate Page 219 Click within the top row on the worksheet and your dialog box will look like this. Click on the OK button to close the dialog box Cheltenham Group Pty. Ltd.

220 Excel 2016 Intermediate Page 220 Press Ctrl+F2 to see the worksheet in Print Preview view. As you would expect the title row is displayed across the top of the data. Click on the Next Page arrow button, displayed at the bottom-center of the page to view the second page. You can see the second page also displays a title row at the top of the data. TIP: You can use the same technique the repeat both rows and columns on every page. Press Esc to exit from Print Preview view. Printing the Excel row and column headings Click on the Page Layout tab. Within the Sheet Options group, click on the Print check box under the Headings, as illustrated Cheltenham Group Pty. Ltd.

221 Excel 2016 Intermediate Page 221 Press Ctrl+F2 to view the worksheet in Print Preview view. As you can see the row and column heading are displayed, and would print like this. Press Esc to exit from Print Preview view. Close your workbook without saving any changes. To view printing options Open a workbook called Printing options 3. Click on the File Tab and then click on the Print side tab. TIP: The keyboard shortcut to display the Print options is Ctrl+P. The Printer and Setting page is displayed Cheltenham Group Pty. Ltd.

222 Excel 2016 Intermediate Page 222 Setting the number of copies to print Within the Copies section of the printer options, type in the number of copies required.. Selecting a printer Within the Printer section of the printer options, click on the down arrow next to the selected printer Cheltenham Group Pty. Ltd.

223 Excel 2016 Intermediate Page 223 From the drop down list displayed select another printer Cheltenham Group Pty. Ltd.

224 Excel 2016 Intermediate Page 224 Selecting individual worksheets or the entire workbook Within the Settings section of the printer options, click on the down arrow next to the Print Active Sheets option. This will display options allowing you to print the active sheet, the entire workbook, or just a selected area of a worksheet. Selecting which pages to print Within the Pages section of the printer options, enter your starting and finishing pages to be printed Cheltenham Group Pty. Ltd.

225 Excel 2016 Intermediate Page 225 Single or double sided printing Within the Pages section of the printer options, click on the down arrow next to the Print One Sided option Cheltenham Group Pty. Ltd.

226 Excel 2016 Intermediate Page 226 Select the required option from the list. Collation options Within the Collated section of the printer options, click on the down arrow next to the section. Select the required option Cheltenham Group Pty. Ltd.

227 Excel 2016 Intermediate Page 227 Page orientation Within the Printer section of the printer options, click on the down arrow next to the Printer Orientation section Cheltenham Group Pty. Ltd.

228 Excel 2016 Intermediate Page 228 Select the required option. Paper size Within the Printer section of the printer options, click on the down arrow next to the Paper Size section Cheltenham Group Pty. Ltd.

229 Excel 2016 Intermediate Page 229 Select the required page size. Margins Within the Printer section of the printer options, click on the down arrow next to the margins section Cheltenham Group Pty. Ltd.

230 Excel 2016 Intermediate Page 230 Select the required margin sizes. If you wish to set custom sized margins, click on the Custom Margins option. This will display the Margins tab within the Page Setup dialog box Cheltenham Group Pty. Ltd.

231 Excel 2016 Intermediate Page 231 You can enter custom sized margins as required. Scaling Within the Printer section of the printer options, click on the down arrow next to the scaling section Cheltenham Group Pty. Ltd.

232 Excel 2016 Intermediate Page 232 Select the required option from the list displayed. NOTE: You can click on the Custom Scaling Options link to display more options Cheltenham Group Pty. Ltd.

233 Excel 2016 Intermediate Page 233 Printing To print a document using the settings you have selected click on the Print button. Close any open documents, saving any changes that you have made and close the Excel program Cheltenham Group Pty. Ltd.