PowerPoint 2010 Intermediate. PowerPoint 2010 Intermediate SAMPLE

Transcription

1 PowerPoint 2010 Intermediate PowerPoint 2010 Intermediate

2 PowerPoint 2010 Intermediate Page Cheltenham Courseware Pty. Ltd. All trademarks acknowledged. E&OE. No part of this document may be copied without written permission from Cheltenham Courseware unless produced under the terms of a courseware site license agreement with Cheltenham Courseware. All reasonable precautions have been taken in the preparation of this document, including both technical and non-technical proofing. Cheltenham Courseware and all staff assume no responsibility for any errors or omissions. No warranties are made, expressed or implied with regard to these notes. Cheltenham Courseware shall not be responsible for any direct, incidental or consequential damages arising from the use of any material contained in this document. If you find any errors in these training modules, please inform Cheltenham Courseware. Whilst every effort is made to eradicate typing or technical mistakes, we apologise for any errors you may detect. All courses are updated on a regular basis, so your feedback is both valued by us and will help us to maintain the highest possible standards. Sample versions of courseware from Cheltenham Courseware (Normally supplied in Adobe Acrobat format): If the version of courseware that you are viewing is marked as NOT FOR TRAINING,, or similar, then it cannot be used as part of a training course, and is made available purely for content and style review. This is to give you the opportunity to preview our courseware, prior to making a purchasing decision. Sample versions may not be re-sold to a third party. For current license information This document may only be used under the terms of the license agreement from Cheltenham Courseware. Cheltenham Courseware reserves the right to alter the licensing conditions at any time, without prior notice. Please see the site license agreement available at: Contact Information Australia / Asia Pacific / Europe (ex. UK / Ireland) / Rest of the World info@cheltenhamcourseware.com.au Web: USA / Canada info@cheltenhamcourseware.com Web: UK / Ireland info@cctglobal.com Web: Cheltenham Courseware Pty. Ltd.

3 PowerPoint 2010 Intermediate Page 3 TUTOR SETUP INFORMATION... 5 FILES FOR THIS COURSE... 6 CUSTOMISING AND COMPATIBILITY ISSUES... 7 MODIFYING POWERPOINT OPTIONS... 7 COMPATIBILITY ISSUES WHEN SAVING A PRESENTATION...12 OTHER FILE TYPES YOU CAN USE WHEN SAVING A PRESENTATION...15 SAVING A PRESENTATION AS A TEMPLATE...17 CREATING A NEW PRESENTATION BASED ON A CUSTOMISED TEMPLATE...18 MINIMISING THE RIBBON...21 POWERPOINT SECTIONS...22 CREATING & RENAMING SECTIONS...22 COLLAPSING & EXPANDING SECTIONS...26 REORDERING SECTIONS...29 REMOVING SECTIONS AND SLIDES...30 REMOVING SECTIONS...32 SLIDE MASTERS...34 INSERTING SLIDE MASTERS...34 EDITING A CUSTOMISED SLIDE MASTER...38 USING CUSTOMISED SLIDE MASTERS...41 THEMES...46 APPLYING THEMES...46 MODIFYING A THEME AND SAVING IT AS A NEW THEME...48 SETTING A THEME AS THE DEFAULT THEME...53 DELETING A THEME...54 CREATING AND SAVING A NEW PRESENTATION TEMPLATE...55 MODIFYING A TEMPLATE...64 FORMATTING PICTURES & IMAGES...67 REMOVING A PICTURE BACKGROUND...67 COLOURING PICTURES...69 ARTISTIC EFFECTS...70 PICTURE STYLES...71 PICTURE BRIGHTNESS AND CONTRAST...73 COMPRESSING PICTURES...74 RESETTING A PICTURE...75 SMARTART & PICTURES...76 MANIPULATING GRAPHICS...82 RULER AND GRIDLINES...82 SNAPPING TO THE GRID AND GRID SPACING...84 POSITIONING A GRAPHIC RELATIVE TO THE TOP-LEFT CORNER OF A SLIDE...86 DISTRIBUTING GRAPHICS HORIZONTALLY ON A SLIDE...88 DISTRIBUTING GRAPHICS VERTICALLY ON A SLIDE...90 CROPPING A GRAPHIC...92 RE-SCALING PICTURES...94 CONVERTING A CLIP ART PICTURE TO AN AUTOSHAPE AND THEN EDITING THE AUTOSHAPE...95 SAVING A GRAPHIC AS A GRAPHICS FILE...98 APPLYING A BACKGROUND GRAPHIC TO A SINGLE SLIDE HIDING THE BACKGROUND GRAPHIC ON A SINGLE SLIDE APPLYING A BACKGROUND GRAPHIC TO MULTIPLE SLIDES HIDING THE BACKGROUND GRAPHICS ON MULTIPLE SLIDES Cheltenham Courseware Pty. Ltd.

4 PowerPoint 2010 Intermediate Page 4 APPLYING A BACKGROUND GRAPHIC TO EVERY SLIDE HIDING THE BACKGROUND GRAPHIC ON EVERY SLIDE FORMATTING AUTOSHAPES AUTOSHAPE BACKGROUND FILL EFFECTS AUTOSHAPE TRANSPARENCY EFFECTS AUTOSHAPE SHAPE EFFECTS AUTOSHAPES FORMAT PAINTER AUTOSHAPE DEFAULTS Cheltenham Courseware Pty. Ltd.

5 PowerPoint 2010 Intermediate Page 5 Tutor Setup Information Copy the sample files folder called PowerPoint 2010 Intermediate Course to the Documents folder. At the end of the course, remove all files modified or created during the course, prior to re-running the course. At the end of the course, reset all program and operating system defaults that may have been modified during the course, prior to re-running the course Cheltenham Courseware Pty. Ltd.

6 PowerPoint 2010 Intermediate Page 6 Sample files for this Course During this course you will need to open samples files. These are stored under the Documents folder in a sub-folder called: PowerPoint 2010 Intermediate Course. If you create any new files, unless otherwise instructed, you should also save the files in this folder Cheltenham Courseware Pty. Ltd.

7 PowerPoint 2010 Intermediate Page 7 Customising and Compatibility Issues Modifying PowerPoint options If necessary press Ctrl+N to display a blank presentation. Click on the File Tab in the top-left of the PowerPoint window to display a menu. Click on the Options button displayed towards the bottom of the menu. The PowerPoint Options dialog box will be displayed. This dialog box has several side tabs allowing you to configure PowerPoint to your needs. General Options: 2010 Cheltenham Courseware Pty. Ltd.

8 PowerPoint 2010 Intermediate Page 8 The options displayed on this tab allow you to control the colour scheme used by the PowerPoint windows and ribbons. You can also set your name and preferred language. To set the user name type your name into the User name section of the dialog box. This information can be used by application programs to automatically insert your details into a document. Proofing Options: 2010 Cheltenham Courseware Pty. Ltd.

9 PowerPoint 2010 Intermediate Page 9 Here you can control how PowerPoint will correct or highlight incorrectly spelt words in your presentations. Save Options: Here you can control the default save format. You can also choose the default 2010 Cheltenham Courseware Pty. Ltd.

10 PowerPoint 2010 Intermediate Page 10 folder into which presentations are saved. As you can see in the following example the default folder is set to: C:Users\Dave\Documents\ To change the default folder you would need to type in the full folder path details for the new default in the Default file location section of the dialog box. If you did this then the next time you tried to open a file it would first look in this default folder and each time you save a new document it would want to save to the default folder. Advanced Options: Customise Ribbon Options: 2010 Cheltenham Courseware Pty. Ltd.

11 PowerPoint 2010 Intermediate Page 11 Here you can customise the Quick Access toolbar (normally displayed above the File Tab) to include other icons you use often. Add-Ins Options: 2010 Cheltenham Courseware Pty. Ltd.

12 PowerPoint 2010 Intermediate Page 12 Here you can control which third party applications can integrate themselves into PowerPoint. Trust Center Options: This allows you to access statements from Microsoft concerning your privacy when you access various Office Online features. Close the PowerPoint Options dialog box by clicking on the Close button. Compatibility issues when saving a presentation When Microsoft introduced PowerPoint 2007, they created a new format for saving your PowerPoint file. PowerPoint 2010 uses the same file format as PowerPoint You should be aware that the formats used by the 2007 and 2010 versions are different from earlier versions, such as PowerPoint Open a presentation calling Saving. NOTE: The sample files for this course are stored in a folder called PowerPoint 2010 Intermediate Course under the Documents folder Cheltenham Courseware Pty. Ltd.

13 PowerPoint 2010 Intermediate Page 13 This presentation was created using PowerPoint 2010 and then saved as a PowerPoint 2010 formatted file. Normally when you save a file you do not worry about the format, you just click on the Save icon and if necessary give the file a name. It is important to realise that the file format used by PowerPoint 2010 is different from that used by some earlier versions of PowerPoint such as PowerPoint 2003 or PowerPoint If you create a PowerPoint presentation using the PowerPoint 2010 version and then intend to a copy to a colleague who may be using an earlier version such as PowerPoint 2003 then your colleague may not be able to even open the file, let alone make any editing changes. The best solution is for you to save the file in an earlier format. This is very easy to do and you need not worry about the underlining technicalities involved. Click on the File Tab (top-left of the screen) and from the drop down displayed select the Save As command. The Save As dialog box is displayed. Click on the down arrow to the right of the Save as type section of the dialog box. Look at the range of formats that you can store the file as. In this case select the PowerPoint Presentation format Cheltenham Courseware Pty. Ltd.

14 PowerPoint 2010 Intermediate Page 14 Click on the Save button and the file will be saved in a backwards compatible format. NOTE: You may see the Compatibility Checker dialog box, warning you that you may no longer be able to edit some elements within your presentation Cheltenham Courseware Pty. Ltd.

15 PowerPoint 2010 Intermediate Page 15 If you look at the PowerPoint Title Bar (across the top of your Microsoft PowerPoint screen), you will see that the file name followed by the message [Compatibility Mode]. This is how you can tell whether you are using the PowerPoint 2010 format or the earlier PowerPoint format. There is another solution to this problem. If your colleagues are using an earlier version of PowerPoint, such as PowerPoint 2003, they can download additional, free, software from Microsoft, which will allow them to at least open and read any files that you send to them in PowerPoint 2010 format. This is beyond the scope of the course but you need to be aware that it is at least possible! Other file types you can use when saving a presentation Beside issues of backwards compatibility, the Save as type option in the Save As dialog box allows you to be very flexible when saving a presentation. If you selected the Web Page option you can save the presentation as a web site compatible file. If you select the GIF or JPEG formats you can save the slides as graphic files that are compatible with just about any image editing programs that you may have. You can also save the file using PNG, TIFF or BMP graphic formats Cheltenham Courseware Pty. Ltd.

16 PowerPoint 2010 Intermediate Page 16 If you save the file as an Outline/RTF (Rich Text Format) format file, then these files are compatible with most other programs (but some formatting and functionally may be lost when saving in this format). If you save the file using the PowerPoint Show option then the presentation will be saved in a special PowerPoint Show format. If you save a file in this format, close the presentation and then open the PowerPoint Show formatted file, it will 2010 Cheltenham Courseware Pty. Ltd.

17 PowerPoint 2010 Intermediate Page 17 always open in Slide Show view, not Normal view. Experiment with saving the presentation in these different formats and then close any open files. Saving a presentation as a template Re-open a presentation calling Saving. Click on the File Tab (top-left of the screen) and from the drop down displayed select the Save As command. The Save As dialog box is displayed. In the File name section enter the name Cheltenham. Click on the down arrow to the right of the Save as type section of the dialog box and select PowerPoint Template, as illustrated below Cheltenham Courseware Pty. Ltd.

18 PowerPoint 2010 Intermediate Page 18 You may notice that the Save In folder automatically changes to the Templates folder. Click on the Save button and the presentation will be saved as a template. This means that you can now create new presentations based on the template that you have just saved. Before proceeding close all open presentation files. Creating a new presentation based on a customised template Click on the File Tab and from the drop down menu displayed select the New command Cheltenham Courseware Pty. Ltd.

19 PowerPoint 2010 Intermediate Page 19 Your screen will now look like this. Click on My templates Cheltenham Courseware Pty. Ltd.

20 PowerPoint 2010 Intermediate Page 20 This will display any customised templates that you have created, such as the Cheltenham template. Select the required template (in this case the Cheltenham template), and click on the OK button. A new presentation, based on your template will now be displayed. NOTE: It is important to realise that when you create a new document based on a template, any changes that you make are only made to the new document, not to the template. This means that the template is protected and can be used over and over again to create new presentations. Close any open presentations without saving your changes Cheltenham Courseware Pty. Ltd.

21 PowerPoint 2010 Intermediate Page 21 Minimising the Ribbon On certain computer monitors you may find that the Ribbon occupies a large proportion of the screen area which may be better used for viewing your presentation. To minimise the ribbon, double click on a tab. To re-display the ribbon double click on a tab Cheltenham Courseware Pty. Ltd.

22 PowerPoint 2010 Intermediate Page 22 PowerPoint Sections Creating & Renaming Sections Open a presentation called Sections 01. Click on the Slide Sorter View button (bottom-right) to display the presentation in Slide Sorter view. Scroll down and you will see that this presentation contains a lot of slides. Switch back to Normal View. Make sure that the first slide is displayed Cheltenham Courseware Pty. Ltd.

23 PowerPoint 2010 Intermediate Page 23 Within the thumbnails displayed to the left, click just above the first thumbnail and you will see a black, horizontal line displayed. Right click over the horizontal black line and from the pop-up menu displayed click on the Add Section command. An untitled section marker will be displayed Cheltenham Courseware Pty. Ltd.

24 PowerPoint 2010 Intermediate Page 24 Right click over the untitled section marker and from the pop-up menu displayed, select the Rename Section command. The Rename Section dialog box will be displayed. Type in the word Hardware and then click on the Rename button. Your section marker will now look like this Cheltenham Courseware Pty. Ltd.

25 PowerPoint 2010 Intermediate Page 25 Scroll down the thumbnails and click between the thumbnails for slide 7 and slide 8. Right click and insert a section marker using the techniques previously explained. Rename the section marker as Performance. Scroll down the thumbnails and click between the thumbnails for slide 14 and slide 15. Right click and insert a section marker using the techniques previously explained. Rename the section marker as Software. Scroll down the thumbnails and click between the thumbnails for slide 23 and slide 24. Right click and insert a section marker using the techniques previously explained. Rename the section marker as Legal Issues Cheltenham Courseware Pty. Ltd.

26 PowerPoint 2010 Intermediate Page 26 Click on the Slide Sorter icon (bottom-right) and you will see that the sections are now clearly visible. Switch to Normal View. Save and close your presentation. Collapsing & Expanding Sections Open a presentation called Sections 02. If you look above the first thumbnail (to the left) you will see that the presentation contains a section called Hardware Cheltenham Courseware Pty. Ltd.

27 PowerPoint 2010 Intermediate Page 27 Click on the Slide Sorter View button (bottom-right) to see the other sections within the presentation. Switch back to Normal view. At the moment you are viewing sections in expanded view. Click on the small shape to the left of the hardware section marker. The shape will change to display a different shape and you will notice that the contents of the first section are no longer displayed. You have just collapsed this section Cheltenham Courseware Pty. Ltd.

28 PowerPoint 2010 Intermediate Page 28 Repeat this procedure for all the other section markers and your screen will look like this. Try clicking on one of the shapes next to a section marker and that section will expand again. Click on the shape again, and it will collapse. Right click over one of the section markers and from the pop-up menu, click on the Expand All command. Right click over one of the section markers and from the pop-up menu, click on the Collapse All command Cheltenham Courseware Pty. Ltd.

29 PowerPoint 2010 Intermediate Page 29 Leave the presentation open and move directly to the next exercise. Reordering Sections If you collapse all the sections the thumbnails should look like this. It is very easy to reorder the sections within the presentation. Right click over the Software section and from the pop-up menu displayed select the Move Section Up command Cheltenham Courseware Pty. Ltd.

30 PowerPoint 2010 Intermediate Page 30 Right click on the hardware section and from the pop-up menu displayed select the Move Section Down command. You can also use the normal drag and drop techniques to select a section marker and drag it up or down the list. Try this now. Leave the presentation open and move directly to the next exercise. Removing Sections and slides Before you do this, take a look at the bottom-left of your screen and you will see that the presentation contains 33 slides Cheltenham Courseware Pty. Ltd.

31 PowerPoint 2010 Intermediate Page 31 Right click on the Legal Issues section marker and from the pop-up menu displayed select the Remove Section & Slides command. A warning dialog box will be displayed as this option will not just remove the section marker, it will remove the entire contents of the section, including all the slides within the section, so treat this option with caution. Click on the Yes button. You will notice that your presentation, which used to contain 33 slides, now only contains 23 slides. Leave the presentation open and move directly to the next exercise Cheltenham Courseware Pty. Ltd.

32 PowerPoint 2010 Intermediate Page 32 Removing Sections In the last exercise you removed a section and the slides contained within the section. Now you will remove section markers, but leave the section contents intact. Right click over one of the section markers and from the pop-up menu displayed, click on the Remove Section command. The section marker will no longer be displayed. Right click over another section marker and from the pop-up menu displayed select the Remove All Sections command Cheltenham Courseware Pty. Ltd.

33 PowerPoint 2010 Intermediate Page 33 The presentation no longer contains any sections. Click on the Slide Sorter View icon to confirm this. Save your changes and close the presentation Cheltenham Courseware Pty. Ltd.

34 PowerPoint 2010 Intermediate Page 34 Slide Masters Inserting slide masters Open the PowerPoint program. Click on the View tab and from within the Master Views group click on the Slide Master button. This will display the slide master thumbnails down the left hand side of your screen, as illustrated. If you look to the left of the first slide master thumbnail you will see the number 1 displayed. This indicates that this is the first slide master Cheltenham Courseware Pty. Ltd.

35 PowerPoint 2010 Intermediate Page 35 To insert a new slide master, click on the Insert Slide Master button. You will see that a second set of slide master thumbnails are now displayed down the left side of your screen. As you can see the first of the slide thumbnails has the number 2 displayed next to it. This number indicates that you have more than one set of slide masters. If you move the mouse over the slide master thumbnails, one at a time, you will see a pop-up indicating the type of slide layout. For instance the Title Slide Layout is illustrated below Cheltenham Courseware Pty. Ltd.

36 PowerPoint 2010 Intermediate Page 36 You will see other slide master thumbnails such as the Title and Content Layout slide master as illustrated below. To close the slide master view click on the Close Master View button displayed within the Close group under the Slide Master tab. Click on the Save button Cheltenham Courseware Pty. Ltd.

37 PowerPoint 2010 Intermediate Page 37 This will display the Save As dialog box. By default the contents of the Documents folder will be displayed. Within the right-hand section of the dialog box if necessary scroll down until you can see a folder called PowerPoint 2010 Intermediate Course. Double click on this folder to change to the folder. Within the File name section of the dialog box enter the file name: 2010 Cheltenham Courseware Pty. Ltd.

38 PowerPoint 2010 Intermediate Page 38 My New File. Click on the save button to Save the file. Close the presentation by press Ctrl+F4. This will close the presentation you were working on and leave the PowerPoint program running. Editing a customised slide master Open a presentation called Editing a Slide Master. Click on the View tab and from within the Master Views group click on the Slide Master button. This will display the slide master thumbnails down the left hand side of your screen, as illustrated. Scroll down the slide master thumbnails that are displayed to the left of your screen until you see a thumbnail with the number 2 displayed next to it. Click on this slide master thumbnail to select it Cheltenham Courseware Pty. Ltd.

39 PowerPoint 2010 Intermediate Page 39 Right click over the selected thumbnail and from the pop-up menu displayed, select the Format Background command. This will display the Format Background dialog box. Click on the down arrow next to the Color section of the dialog box Cheltenham Courseware Pty. Ltd.

40 PowerPoint 2010 Intermediate Page 40 Select a light colour and then click on the Close button. The changes that you have made will only be applied to the slide thumbnails associated with the second slide master. If you scroll up the slide thumbnails you will see that the slide thumbnails associated with the first slide master have not been formatted using the new colour Cheltenham Courseware Pty. Ltd.

41 PowerPoint 2010 Intermediate Page 41 Click on the Close Master View button. You will now see your presentation displayed. Save your changes and close the presentation. Using customised slide masters Open a presentation called Using customised slide masters. Click on the View tab and from within the Master Views group click on the Slide Master button This will display the slide master thumbnails down the left hand side of your screen, as illustrated. You will notice the number 1 displayed to the left of the first slide master thumbnail Cheltenham Courseware Pty. Ltd.

42 PowerPoint 2010 Intermediate Page 42 If you scroll down through the slide master thumbnails which are displayed within the left part of the screen you will soon see that this presentation contains a second slide master. The thumbnails for the second slide master have a different coloured background and a blue bar is displayed down the left side of the slide Cheltenham Courseware Pty. Ltd.

43 PowerPoint 2010 Intermediate Page 43 Click on the first slide master thumbnail within the second set of slide masters. You will see the slide master displayed in more detail within the right section of the screen as illustrated. Now that we have verified that the presentation contains two sets of slide masters we will exit the slide master view and see how we can use these two sets of slide masters within your presentation. To exit the slide master view click on the Close Master View button displayed within the Slide Master tab. Your presentation will now look like this Cheltenham Courseware Pty. Ltd.

44 PowerPoint 2010 Intermediate Page 44 Click on the Design tab and you will notice that extra thumbnails and now displayed within the Themes group. We will now select the slides that we wish to format using the information contained within the second slide master. Click on the second thumbnail and while holding down the control key click on the fourth thumbnail. When you release the control key you should see that both slides 2 and 4 remained selected Cheltenham Courseware Pty. Ltd.

45 PowerPoint 2010 Intermediate Page 45 Click on the theme that displays the blue bar down the left side of the theme thumbnail, as displayed within the Themes group. The theme from the second slide master will then be applied only to the selected slides as illustrated. Save your changes and close the presentation Cheltenham Courseware Pty. Ltd.

46 PowerPoint 2010 Intermediate Page 46 Themes Applying Themes Within PowerPoint 2010 you can use themes to control the look of your presentation. In earlier versions of PowerPoint you used design templates rather than themes. Themes have replaced design templates. Open a presentation called Applying themes. The presentation looks like this. To apply a theme click on the Design tab and you will see a range of themes displayed within the Themes group. If you click on the down arrow next to the Themes group you will see more themes displayed Cheltenham Courseware Pty. Ltd.

47 PowerPoint 2010 Intermediate Page 47 Experiment with applying different themes to the presentation. An example is illustrated below. TIP: If you click on a theme thumbnail it will be applied to all slides within the presentation. If you want you can apply this theme to just slides that you have selected. To do this, right click on a theme and from the menu displayed, click on the Apply To Selected Slides command Cheltenham Courseware Pty. Ltd.

48 PowerPoint 2010 Intermediate Page 48 As you can see the changes are only applied to the selected slide. In this example, we first selected the second slide. Save your changes and close presentation. Modifying a Theme and saving it as a new Theme You can use themes to add consistent formatting to your presentations. A theme can control the colours and fonts in both heading and body text. You can also control theme effects including lines and fill effects. PowerPoint is supplied with a number of predefined themes and you can easily customise these to create your own themes. Open a presentation called Creating a theme. The presentation looks like this Cheltenham Courseware Pty. Ltd.

49 PowerPoint 2010 Intermediate Page 49 Click on the Design tab. Apply the Oriel theme. Your presentation will now look like this. Within the Themes group click on the down arrow next to the Colors button. From the drop-down menu displayed select the Flow colour theme Cheltenham Courseware Pty. Ltd.

50 PowerPoint 2010 Intermediate Page 50 Your presentation will now look like this. Within the Themes group click on the down arrow next to the Fonts button Cheltenham Courseware Pty. Ltd.

51 PowerPoint 2010 Intermediate Page 51 From the drop-down menu displayed select the Civic font theme. Within the Themes group click on the down arrow next to the Effects button. From the drop-down menu displayed select the Technic effects theme Cheltenham Courseware Pty. Ltd.

52 PowerPoint 2010 Intermediate Page 52 Click on the More button (which is the down arrow button displayed to the right of your theme thumbnails). This will display a drop-down menu and you can click on the Save Current Theme command Cheltenham Courseware Pty. Ltd.

53 PowerPoint 2010 Intermediate Page 53 This will display a Save Current Theme dialog box. In the File Name section enter the name from the new theme as CCT. Then click on the Save button. The new theme will be displayed within the themes group. Save your changes and close the presentation. Setting a Theme as the default theme Create a new presentation. Click on the Design tab and slowly move the mouse along the thumbnails within the theme thumbnails to find a theme you like within the theme group. Once you find a theme that you like, right click over that theme thumbnail. From the drop-down menu displayed click on the Set as Default Theme command Cheltenham Courseware Pty. Ltd.

54 PowerPoint 2010 Intermediate Page 54 From now on the selected theme will be the default theme for all your new presentations. Close your presentation without saving your changes. Deleting a Theme Create a new presentation. Click on the Design tab and slowly move the mouse along the thumbnails within the Themes group. You should see the theme called CCT which you created earlier. Right click over the theme you wish to delete and from the pop-up menu displayed click on the Delete command. You will see a warning dialog box displayed. Click on the Yes button to confirm the deletion Cheltenham Courseware Pty. Ltd.

55 PowerPoint 2010 Intermediate Page 55 The theme will now be deleted. Close your presentation without saving your changes. Creating and saving a new presentation template Close PowerPoint. Restart PowerPoint and by default you will see a blank Title slide displayed. Click on the View tab and from within the Master Views section, click on the Slide Master icon. You will now see the presentation displayed in Slide Master view, as illustrated below. The slide masters contained within the presentation are displayed down the left side of your screen Cheltenham Courseware Pty. Ltd.

56 PowerPoint 2010 Intermediate Page 56 We will first delete the Slide Masters we do not want to be stored within our new template. Scroll down the Slide Master thumbnail images down the left side of the screen and select the last thumbnail, as illustrated. With the thumbnail selected press the Del key and the Slide Master will be deleted. The next thumbnail should now be displayed, as illustrated Cheltenham Courseware Pty. Ltd.

57 PowerPoint 2010 Intermediate Page 57 Press the Del key to delete this Slide Master. Delete the next few Slide Master thumbnails, until you see only the thumbnails, illustrated below. You now have a template that contains a Slide Master for your Title Page and also a Slide Master for single column, bulleted text. Now we can format the Slide Master pages. Select the Slide Master that displays the Title page, as illustrated below Cheltenham Courseware Pty. Ltd.

58 PowerPoint 2010 Intermediate Page 58 The Slide Master tab should be displayed. From within the Background section, click on the Background Styles button. Select the Style 3 background. Display the bulleted text Slide Master, as illustrated Cheltenham Courseware Pty. Ltd.

59 PowerPoint 2010 Intermediate Page 59 Click on the Background button and apply a Style 6 background. Normally you would not have slides within a presentation using different styles. We are using different styles here simply to illustrate the effects of Slide Masters. Click on the Insert tab and from within the Images section, click on the Clip Art button. Insert an item of Clip Art. Resize the Clip Art and move it down to the bottom, right of the slide as illustrated Cheltenham Courseware Pty. Ltd.

60 PowerPoint 2010 Intermediate Page 60 Click on the View tab and from within the Presentation Views section, click on the Normal button. You will see the first slide displayed. At the moment we are using a normal presentation slide, apart from the fact we have deleted some of the underlying Slide Masters from the presentation file. We now need to save this file as a template so that we can create a new presentation based on our customisation efforts. To do this click on the Save icon (top, left of your screen). You will see the Save As dialog displayed. Within the File Name section type in the name My Company. Click on the down arrow to the right of the Save as type section and select the PowerPoint Template Cheltenham Courseware Pty. Ltd.

61 PowerPoint 2010 Intermediate Page 61 Click on the Save button and close the template. We can now use this new template. Restart PowerPoint and then click on the File tab and select the New button. Select the My templates button Cheltenham Courseware Pty. Ltd.

62 PowerPoint 2010 Intermediate Page 62 You can see your template. If you had created more than one template, you would need to select the required template. In this case just click on the OK button. You now see a new presentation, based on your template. It is important to remember that any changes you make to this presentation will only effect this presentation. Changes will not affect the template file that the new presentation is based on Cheltenham Courseware Pty. Ltd.

63 PowerPoint 2010 Intermediate Page 63 Type in some sample text into the Title and subtitle areas. Click on the bottom part of the New Slide button and add a slide that contains bulleted text. Your screen will now look like this Cheltenham Courseware Pty. Ltd.

64 PowerPoint 2010 Intermediate Page 64 Enter some sample text into the title section and also type in a few lines of bulleted text. Save the file as My customised presentation. Modifying a template Close PowerPoint. Restart PowerPoint, then click on the File tab and select the Open command. The Open window will be displayed Cheltenham Courseware Pty. Ltd.

65 PowerPoint 2010 Intermediate Page 65 Type the following into the File name box: %appdata%\microsoft\templates Press the Enter key. The contents of the hidden Templates folder will be displayed. You should see the My Company template you created earlier listed Cheltenham Courseware Pty. Ltd.

66 PowerPoint 2010 Intermediate Page 66 Double click on the My Company template file to open the template for editing. You can now modify the template as you see fit. To save your changes simply save the presentation template in the normal way. Close PowerPoint without saving any changes Cheltenham Courseware Pty. Ltd.

67 PowerPoint 2010 Intermediate Page 67 Formatting Pictures & Images Removing a picture background Open a presentation called Remove Background. Double click on the picture. Click on the Remove Background button. The picture will now look like this Cheltenham Courseware Pty. Ltd.

68 PowerPoint 2010 Intermediate Page 68 If you look carefully at the picture, you will see some areas have been removed that you might wish to keep. For instance one of the shoes has been removed. Click on the Mark Areas to Keep button. Click a few times on the deleted foot and you will see the following. Also the top of the hair may be required to keep Cheltenham Courseware Pty. Ltd.

69 PowerPoint 2010 Intermediate Page 69 Once you have marked all the areas that you wish to keep, click on the Keep Changes button. The picture will now look like this. Save your changes and close the presentation. Colouring Pictures Open a presentation called Pictures - Colour. This slide contains a picture that looks like this Cheltenham Courseware Pty. Ltd.

70 PowerPoint 2010 Intermediate Page 70 Double click on the picture contained within the slide. Click on the Color button within the Ribbon. The top row of options allows you to modify the Colour Saturation. Move the mouse pointer over each option and observe the effect. The next row of options allows you to modify the Colour Tone. Move the mouse pointer over each option and observe the effect. The bottom row of options allows you to Re-colour the picture. Move the mouse pointer over each option and observe the effect. Experiment with applying different colour options. Save your changes and close the presentation. Artistic Effects Open a presentation called Pictures Artistic Effects. This slide contains a picture that looks like this Cheltenham Courseware Pty. Ltd.

71 PowerPoint 2010 Intermediate Page 71 Double click on the picture contained within the slide. Click on the Artistic Effects button within the Ribbon. Move the mouse pointer over each of the drop down options and observe the effect. Experiment with applying different effects. Save your changes and close the presentation. Picture Styles Open a presentation called Pictures Styles. This slide contains a picture that looks like this Cheltenham Courseware Pty. Ltd.

72 PowerPoint 2010 Intermediate Page 72 Double click on the picture contained within the slide. Click on the down arrow to the right of the Picture Styles group. You will see a drop down list of styles Cheltenham Courseware Pty. Ltd.

73 PowerPoint 2010 Intermediate Page 73 Move the mouse pointer over each style and observe the effect. Experiment with applying different styles. Save your changes and close the presentation. Picture brightness and contrast Open a presentation called Pictures - Brightness and contrast. This slide contains four pictures. Double click on the top-right picture and click on the Corrections button. This will display a drop down list of options Cheltenham Courseware Pty. Ltd.

74 PowerPoint 2010 Intermediate Page 74 Experiment with applying one of these options to the selected picture. Repeat this procedure with the other three pictures within the slide and apply different corrections to each picture. When you have finished experimenting, save your changes and close the presentation. Compressing pictures Open a presentation called Pictures - Compressing. This slide contains a photograph as illustrated. Adding photographs to your slides increases the total file size of your presentation file. We can add file compression to the photographs in order to reduce the size of your presentation files. To do this, double click on the photograph. The Format tab will be displayed within the ribbon. Within the Adjust group click on Compress Pictures button. The Compress Pictures dialog box will be displayed Cheltenham Courseware Pty. Ltd.

75 PowerPoint 2010 Intermediate Page 75 As you can see there is an option to apply the compression only to selected pictures. If you do not tick this box then compression will be applied to all the pictures within a presentation. By default if you have cropped any pictures, that deleted area will be removed from the picture. The Target output section of the dialog box allows you to control the resolution of the picture. Options include Print output, Screen output and output resolutions. In this case select the target output option. Click on the OK button to close the dialog box. Save your changes and close the presentation. Resetting a picture Open a presentation called Pictures - Reset. The slide contains a picture that has been previously modified within PowerPoint Cheltenham Courseware Pty. Ltd.

76 PowerPoint 2010 Intermediate Page 76 Double click on the picture and within the Adjust group click on the Reset Picture button. The picture will reset to its original values. Save your changes and close the presentation. SmartArt & Pictures Open a presentation called SmartArt and Pictures. Click on the Insert tab and click on the SmartArt button contained within the Illustrations group. The Choose a SmartArt Graphic dialog box is displayed. Click on the Picture button (displayed down the left side). Click on the first item, called Accented 2010 Cheltenham Courseware Pty. Ltd.

77 PowerPoint 2010 Intermediate Page 77 Picture. Click on the OK button. Your slide will look like this. Type in the word Earth, as illustrated Cheltenham Courseware Pty. Ltd.

78 PowerPoint 2010 Intermediate Page 78 Type in the following. Double click on the image shape to the left of the word Earth. The Insert Picture dialog box will be displayed Cheltenham Courseware Pty. Ltd.

79 PowerPoint 2010 Intermediate Page 79 Double click on the Documents folder and then double click on the PowerPoint 2010 Intermediate Course folder. You will see a file called Solar System Earth. Double click on the Earth file and you will see the following Cheltenham Courseware Pty. Ltd.

80 PowerPoint 2010 Intermediate Page 80 Double click on the image shape to the left of the word Moon. The Insert Picture dialog box will be displayed. Double click on the Moon file and you will see the following. Double click on the image shape to the left of the word Saturn. The Insert Picture dialog box will be displayed. Double click on the Saturn file. Double click on the image shape to the left of the word Jupiter. The Insert Picture dialog box will be displayed. Double click on the Jupiter file Cheltenham Courseware Pty. Ltd.

81 PowerPoint 2010 Intermediate Page 81 The slide will now look like this. Click outside the SmartArt object and the slide will look like this. Save your changes and close the file Cheltenham Courseware Pty. Ltd.

82 PowerPoint 2010 Intermediate Page 82 Manipulating Graphics Ruler and Gridlines Open a presentation called Manipulating graphics. If the ruler is not displayed, the slide will look like this. To display the ruler, click on the View tab and within the Show group click on the Ruler check box. With the Ruler displayed, the slide will now look like this. The ruler is displayed at the top and also to the left side of the slide Cheltenham Courseware Pty. Ltd.

83 PowerPoint 2010 Intermediate Page 83 As you move the mouse pointer over the slide you will see the mouse position displayed within the left and top ruler, by small lines within the ruler. This can be used to measure the exact position of objects within the slide. To hide the ruler, click on the View tab and in the Show group remove the tick within the Ruler check box. To display gridlines, click on the View tab and within the Show group click on the Gridlines check box Cheltenham Courseware Pty. Ltd.

84 PowerPoint 2010 Intermediate Page 84 You will now see the gridlines displayed on your slide. To turn off the grid display, remove the tick within the Gridlines check box. Save your changes and close the presentation. Snapping to the grid and grid spacing Open a presentation called Manipulating graphics. If necessary click on the Home tab. Within the Drawing group, click on the Arrange button. From the drop down menu displayed click on the Align command. From the sub-menu displayed click on the Grid Settings command Cheltenham Courseware Pty. Ltd.

85 PowerPoint 2010 Intermediate Page 85 TIP: Alternatively you can right click on an empty part of the slide (i.e. not within a place holder) and from the pop-up menu displayed click on the Grid and Guides command. This will display the Grid and Guides dialog box Cheltenham Courseware Pty. Ltd.

86 PowerPoint 2010 Intermediate Page 86 To position your graphics objects to the nearest intersection on the slide grid you would need to click on the Snap Objects to Grid check box. Once you have done this in future when you drag a graphic from one location to another it will move in small jerky movements as the object snaps to the nearest grid intersection. Make sure that this option is ticked. You will notice that there is another snap to option called Snap objects to other objects. This option will allow you to position graphics to gridlines that match the horizontal and vertical edges of other graphics within the slide. In this case leave this option un-ticked. Within the Grid settings section of the dialog box you can modify the grid spacing. To illustrate the effect of applying snapping to grid double the current spacing value. Notice there is also an option to display the grid on screen. Click on the OK button to close the dialog box. TIP: The Grid and Guides dialog box also contained a Set as Default button. Had you clicked on this button, all settings that you specified would be applied to all new presentations that you create. Select one of the graphics within the slide and slowly drag it to a new position on the screen. You will see that the graphic jumps between the grid spacing units. Before continuing re-open the Grid and Guides dialog box and set the options to their original settings. Save your changes and close the presentation. Positioning a graphic relative to the top-left corner of a slide Open a presentation called Positioning graphics. The slide contains two pictures. We can position these pictures using specific horizontal and vertical coordinates within the slide, which can be relative to the top-left corner of the slide Cheltenham Courseware Pty. Ltd.

87 PowerPoint 2010 Intermediate Page 87 Right click on the picture of the Penguin. From the pop-up menu displayed click on the Size and Position command. This will display the Size and Position dialog box. Select the Position tab Cheltenham Courseware Pty. Ltd.

88 PowerPoint 2010 Intermediate Page 88 Position the object using the following co-ordinates (assuming your PC is set up to use centimetres, rather than inches). Horizontal from the top left corner. Vertical from the top left corner. Click on the Close button to close the dialog box. Right click on the picture of the Parrot. From the pop-up menu displayed click on the Size and Position command. This will display the Size and Position dialog box. Select the Position tab. Position the object using the following co-ordinates (assuming your PC is set up to use centimetres, rather than inches). Horizontal from the top-left corner. Vertical from the top-left corner. Click on the Close button to close the dialog box. The slide will now look like this. Save your changes and close the presentation. Distributing graphics horizontally on a slide Open a presentation called Distributing graphics horizontally. This slide contains a number of graphic objects that we will distribute horizontally within the slide Cheltenham Courseware Pty. Ltd.

89 PowerPoint 2010 Intermediate Page 89 Select all the graphic objects. TIP: To do this click on the first object, and while keeping the Ctrl key pressed, click on the other objects. The selected objects will look like this. To set the distribution relative to slide click on the Arrange button contained within the Drawing group. From the drop down list displayed click on the Align command. From the sub-menu displayed click on the Align to Slide command. From now on if you use the Distribute Horizontally or Distribute Vertically commands, the distribution will be relative to the slide. To distribute the selected objects horizontally within your slide, click on the Arrange button contained within the Drawing group. From the drop down list displayed click on the Align command. From the sub-menu displayed click on the Distribute Horizontally command Cheltenham Courseware Pty. Ltd.

90 PowerPoint 2010 Intermediate Page 90 The selected objects will be distributed evenly, horizontally across the slide. Save your changes and close the presentation. Distributing graphics vertically on a slide Open a presentation called Distributing graphics vertically. This slide contains a number of graphic objects that we will distribute vertically on the slide. Select all the graphic objects. TIP: To do this click on the first object and while keeping the Ctrl key pressed, click on the other objects Cheltenham Courseware Pty. Ltd.

91 PowerPoint 2010 Intermediate Page 91 To distribute the selected objects vertically within your slide, click on the Home tab and then click on the Arrange button contained within the Drawing group. From the drop down list displayed click on the Align command. From the submenu displayed click on the Distribute Vertically command. The selected objects will be distributed evenly, vertically within the slide Cheltenham Courseware Pty. Ltd.

92 PowerPoint 2010 Intermediate Page 92 NOTE: This assumes that the Align to Slide option is active. Save your changes and close the presentation. Cropping a graphic Open a presentation called Cropping graphics. The picture within the slide looks like this. We will crop the picture to remove the computer screen Cheltenham Courseware Pty. Ltd.

93 PowerPoint 2010 Intermediate Page 93 Double click on the picture which will display the Format ribbon. Click on the Crop button within the Size group. The picture will display 8 crop handles, at each corner and midway along each side. Drag the crop handle on the left border, towards the centre of the picture, to crop the part of the picture that includes the computer screen. The picture will now look something like this Cheltenham Courseware Pty. Ltd.

94 PowerPoint 2010 Intermediate Page 94 Save your changes and close the presentation. Re-scaling pictures Open a presentation called Pictures Rescaling. The slide contains two pictures. The following instructions apply to any type of graphic object, including Clip Art and AutoShapes. First we will use non-proportionate re-scaling to turn the car into a 'stretched limo'. Click once on the car to select it. Once selected the car will be surrounded by eight handles. Click and drag the handle midway down the left side. When you release the mouse button you will see something like this. Now to try proportionate re-scaling. Click on the train picture to select it. Eight handles will be displayed surrounding the picture Cheltenham Courseware Pty. Ltd.

95 PowerPoint 2010 Intermediate Page 95 Drag the top-right handle upwards and to the right. When you release the mouse button the picture will have been proportionally enlarged. Your slide will now look like this. Save your changes and close the presentation. Converting a Clip Art picture to an AutoShape and then editing the AutoShape Open a presentation called Converting Clip Art to AutoShapes. The slide contains a standard item of Clip Art that has been inserted into the slide. Right click on the computer image and from the pop-up menu displayed select the Edit Picture command Cheltenham Courseware Pty. Ltd.

96 PowerPoint 2010 Intermediate Page 96 This will display a dialog box. Click on the Yes button. The object will not look any different but you can now edit the object, as you would any AutoShape object. As an example of how you can edit the object, right click on the object and from the pop-up menu displayed click on the Group command. From the sub-menu displayed select the Ungroup command Cheltenham Courseware Pty. Ltd.

97 PowerPoint 2010 Intermediate Page 97 The object will now look like this. The object, as you can see, is made up of lots of different elements. Click outside the objects to deselect all the objects. Click on the right part of the blue background, and you will select just the blue background. Drag the background shape to the right and your slide will look like this. Press the Del key to delete the blue background Cheltenham Courseware Pty. Ltd.

98 PowerPoint 2010 Intermediate Page 98 Press Ctrl+A to select all the items on the slide. Right click over the selected items and from the pop-up menu displayed, select the Group command. From the sub-menu displayed, select the Group command. The object is now treated as a single graphic object and can be move and resized in the normal way. As you can see, this technique gives you a lot more flexibility than you thought you had, when it comes to using Clip Art. Save your changes and close the presentation. Saving a graphic as a graphics file Open a presentation called Saving as graphics file. This slide contains a number of graphics objects, each of which you will save to disk as a separate file. Click on the AutoShape object to select it. Right click over the selected object and from the pop-up menu select the Save as Picture command. This will display the Save as Picture dialog box Cheltenham Courseware Pty. Ltd.

99 PowerPoint 2010 Intermediate Page 99 Click on the Documents button, and you will see the sub-folders contained within the Documents folder. Double click on the PowerPoint 2010 Intermediate Course folder. Enter the file name as Rounded Rectangle. Click on the down arrow in the Save as type section of the dialog box. To save the graphic as a JPEG file, select JPEG from the drop down list. Click on the Save button to save the file in your sample file folder. Repeat this procedure and save each file, using the same file name, in the following file formats..gif.bmp.png Click on the Clip Art graphic within the slide, and repeat the entire process of saving the graphic to your disk, using the file name Computer and Mouse Cheltenham Courseware Pty. Ltd.

100 PowerPoint 2010 Intermediate Page 100 Finally click on the Picture graphic within the slide and repeat the entire process of saving the graphic to your disk, using the file name Fixing the Computer. Save your changes and close the presentation. Applying a background graphic to a single slide Open a presentation called Background graphics 01. Display the first slide within the presentation. Click on the Design tab and within the Background group click on the Background Styles button. From the drop down menu that is displayed, click on the Format Background command Cheltenham Courseware Pty. Ltd.

101 PowerPoint 2010 Intermediate Page 101 The Format Background dialog box will be displayed. Within the Fill section of the dialog box select Picture or texture fill Cheltenham Courseware Pty. Ltd.

102 PowerPoint 2010 Intermediate Page 102 Click on the File button. The Insert Picture dialog box will be displayed. Within the left side of the dialog box click on Documents. This will display the contents of the Documents folder. Double click on the folder called PowerPoint 2010 Intermediate Course, which contains your sample files. Select a picture called Clouds Cheltenham Courseware Pty. Ltd.

103 PowerPoint 2010 Intermediate Page 103 Click on the Insert button. The Format Background dialog box will be displayed once again Cheltenham Courseware Pty. Ltd.

104 PowerPoint 2010 Intermediate Page 104 Click on the Close button to close the dialog box. Your screen will now look like this. As you can see the background has only been applied to the selected slide. Save your changes and close the presentation. Hiding the background graphic on a single slide Open a presentation called Background graphics 02. Display the first slide within your presentation. The screen will look like this. Click on the Design tab and within the Background group click on the Background Styles button. From the drop down menu that is displayed, click on 2010 Cheltenham Courseware Pty. Ltd.

105 PowerPoint 2010 Intermediate Page 105 the Format Background command. The Format Background dialog box will be displayed. Within the Fill section click on the Solid fill button. Click on the Close button. Your presentation will now look like this. The background graphic is no longer displayed on the selected slide Cheltenham Courseware Pty. Ltd.

106 PowerPoint 2010 Intermediate Page 106 Save your changes and close presentation. Applying a background graphic to multiple slides Open a presentation called Background graphics 03. Display the first slide within the presentation. Your screen will look like this. While pressing the Ctrl key, click on slides 3 and 5 displayed down the left side of your screen. Release the Ctrl key, and slides 1, 3 and 5 will remain selected Cheltenham Courseware Pty. Ltd.

107 PowerPoint 2010 Intermediate Page 107 Click on the Design tab and within the Background group click on the Background Styles button. From the drop down menu that is displayed, click on the Format Background command. The Format Background dialog box will be displayed Cheltenham Courseware Pty. Ltd.

108 PowerPoint 2010 Intermediate Page 108 Within the Fill section of the dialog box select Picture or texture fill. Click on the File button. The Insert Picture dialog box will be displayed. Within the left side of the dialog box click on Documents. This will display the contents of the Documents folder. Double click on the folder called PowerPoint 2010 Intermediate Course, which contains your sample files Cheltenham Courseware Pty. Ltd.

109 PowerPoint 2010 Intermediate Page 109 Select a picture called Clouds. Click on the Insert button. The Format Background dialog box will be displayed once again Cheltenham Courseware Pty. Ltd.

110 PowerPoint 2010 Intermediate Page 110 Click on the Close button to close the dialog box. Your screen will now look like this. As you can see, the background has only been applied to the selected slides, i.e. slides 1, 3 and 5. Save your changes and close the presentation. Hiding the background graphics on multiple slides Open a presentation called Background graphics 04. Display the first slide within your presentation. The screen will look like this. While holding down the Ctrl key, click on slides 3 and 5 displayed down the left side of the screen. When you release the Ctrl key, slides 1, 3 and 5 remain selected Cheltenham Courseware Pty. Ltd.

111 PowerPoint 2010 Intermediate Page 111 Click on the Design tab and within the Background group click on the Background Styles button. From the drop down menu that is displayed, click on the Format Background command. The Format Background dialog box will be displayed. Within the Fill section click on the Solid fill button Cheltenham Courseware Pty. Ltd.

112 PowerPoint 2010 Intermediate Page 112 Click on the Close button. Your presentation will now look like this. The background graphic is no longer displayed on the selected slides. Save your changes and close presentation. Applying a background graphic to every slide Open a presentation called Background graphics Cheltenham Courseware Pty. Ltd.

113 PowerPoint 2010 Intermediate Page 113 Click on the Design tab and within the Background group click on the Background Styles button. From the drop down menu that is displayed, click on the Format Background command. The Format Background dialog box will be displayed Cheltenham Courseware Pty. Ltd.

114 PowerPoint 2010 Intermediate Page 114 Within the Fill section of the dialog box select Picture or texture fill. Click on the File button. The Insert Picture dialog box will be displayed. Within the left side of the dialog box click on Documents. This will display the contents of the Documents folder. Double click on the folder called PowerPoint 2010 Intermediate Course, which contains your sample files. Select a picture called Clouds Cheltenham Courseware Pty. Ltd.

115 PowerPoint 2010 Intermediate Page 115 Click on the Insert button. The Format Background dialog box will be displayed once again. Click on the Apply to All button. Click on the Close button to close the dialog box. Your screen will now look like this. As you can see the background has been applied to all the slides within the presentation. Save your changes and close the presentation Cheltenham Courseware Pty. Ltd.

116 PowerPoint 2010 Intermediate Page 116 Hiding the background graphic on every slide Open a presentation called Background graphics 06. The screen will look like this. Click on the Design tab and within the Background group click on the Background Styles button. From the drop down menu that is displayed, click on the Format Background command. The Format Background dialog box will be displayed. Within the Fill section click on the Solid fill button Cheltenham Courseware Pty. Ltd.

117 PowerPoint 2010 Intermediate Page 117 Click on the Apply to All button. Click on the Close button. Your presentation will now look like this. The background graphic is no longer displayed on any of the slides. Save your changes and close presentation Cheltenham Courseware Pty. Ltd.

118 PowerPoint 2010 Intermediate Page 118 Formatting AutoShapes AutoShape background fill effects Open a presentation called AutoShape fill effects. This slide contains a number of different AutoShapes. Double click on the rounded square AutoShape within the slide. This will display the Format ribbon. Within the Shape Styles group click on the down arrow next to the Shape Fill button. This will display a drop down menu of the shape fill options Cheltenham Courseware Pty. Ltd.

119 PowerPoint 2010 Intermediate Page 119 Click on one of the colours to change the colour of the AutoShape fill colour. Click on the down arrow next to the Shape Fill icon and from the drop down menu displayed select the Gradient command. Click on one of the Light Variations Cheltenham Courseware Pty. Ltd.

120 PowerPoint 2010 Intermediate Page 120 Your AutoShape will now look like this. Double click on the star shaped AutoShape. Click on the down arrow next to the Shape Fill icon and from the drop down menu displayed select the Texture command. Click on the paper bag texture. Your AutoShape will now look like this. The AutoShape will now look like this Cheltenham Courseware Pty. Ltd.

121 PowerPoint 2010 Intermediate Page 121 Double click on the arrow AutoShape. Click on the down arrow next to the Shape Fill button and from the drop down menu displayed select the Picture command. This will display the Insert Picture dialog box Cheltenham Courseware Pty. Ltd.

122 PowerPoint 2010 Intermediate Page 122 You may need to change to the folder containing your sample files. To do this click on the Documents folder displayed within the left side of the dialog box. You will then see the contents of your documents folder. Double click on the folder called PowerPoint 2010 Intermediate Course. Double click on a picture file called Clouds. Your AutoShape will now look like this. Save your changes and close the presentation. AutoShape transparency effects Open a presentation called AutoShape transparency. This slide contains two AutoShapes Cheltenham Courseware Pty. Ltd.

123 PowerPoint 2010 Intermediate Page 123 Double click on the Circle AutoShape within the slide. Click on the down arrow next to the Shape Fill icon and from the drop down menu displayed select the More Fill Colors command. This will display the Colors dialog box. Use the slider control towards the bottom of the dialog box to set a transparency value to 50% Cheltenham Courseware Pty. Ltd.

124 PowerPoint 2010 Intermediate Page 124 Click on the OK button. Your AutoShape will now look like this. Save your changes and close the presentation. AutoShape shape effects Open a presentation called AutoShape shape effects. Double click on the triangle AutoShape. Within the Shape Styles group, click on the down arrow to the right of the Shape Effects icon. From the drop down list displayed click on Preset. A further sub-menu is displayed, click on Preset 9. Your AutoShape will now be formatted as illustrated Cheltenham Courseware Pty. Ltd.

125 PowerPoint 2010 Intermediate Page 125 Double click on the square AutoShape. Within the Shape Styles group, click on the down arrow to the right of the Shape Effects icon. From the drop-down list displayed, select the Shadow command. Experiment with applying some of the shadow effects to the AutoShape Cheltenham Courseware Pty. Ltd.

126 PowerPoint 2010 Intermediate Page 126 Double click on the Circle AutoShape. Within the Shape Styles group, click on the down arrow to the right of the Shape Effects icon. From the drop-down menu displayed select the Reflection command. A further sub-menu is displayed from which you can select the desired effect. Experiment with applying the different types of reflection effects. Double click on the Smiley Face AutoShape. Within the Shape Styles group, click on the down arrow to the right of the Shape Effects icon. From the dropdown menu displayed select the Glow command. A further sub-menu is displayed containing a range of glow variations. Experiment with applying some of these variations to the AutoShape Cheltenham Courseware Pty. Ltd.

127 PowerPoint 2010 Intermediate Page 127 Double click on the Star AutoShape. Within the Shape Styles group, click on the down arrow to the right of the Shape Effects icon. From the drop-down menu displayed select the Soft Edges command. A further sub-menu is displayed which allows to you to select the type of soft edge required. Experiment with applying some of these variations to the AutoShape Cheltenham Courseware Pty. Ltd.

128 PowerPoint 2010 Intermediate Page 128 Double click on the Heart shaped AutoShape. Within the Shape Styles group, click on the down arrow to the right of the Shape Effects icon. From the dropdown menu displayed select the Bevel command. A further sub-menu is displayed which allows to you to select the type of bevel required. Experiment with applying some of these variations to the AutoShape. Double click on the Heart shaped AutoShape. Within the Shape Styles group, click on the down arrow to the right of the Shape Effects icon. From the dropdown menu displayed select the 3-D Rotation command. A further sub-menu is displayed which allows to you to select the type of 3-D rotation required. Experiment with applying each of these variations to the AutoShape Cheltenham Courseware Pty. Ltd.

129 PowerPoint 2010 Intermediate Page 129 Try applying a 3-D Rotation to some of the other AutoShapes. Save your changes and close the presentation. AutoShapes Format Painter Open a presentation called AutoShape and the Format Painter. This slide contains an AutoShape on the left which has been formatted, while the AutoShapes on the right have had no additional formatting applied Cheltenham Courseware Pty. Ltd.

130 PowerPoint 2010 Intermediate Page 130 Click on AutoShape on the left of the slide. Click on the Home tab, and within the Clipboard group, click on the Format Painter button. Click on one of the other AutoShapes to copy the formatting from the first AutoShape to a second AutoShape. You can also copy the formatting to the other two AutoShapes. TIP: If you double click on the Format Painter button the effect remains active 2010 Cheltenham Courseware Pty. Ltd.

131 PowerPoint 2010 Intermediate Page 131 until you press the Esc button to cancel the effect. Save your changes and close the presentation. AutoShape defaults Open a presentation called AutoShape Defaults. Double click on the AutoShape within the slide and within the Shape Styles group click on the down arrow to display more styles. Click on the style of your choice to apply it Cheltenham Courseware Pty. Ltd.

132 PowerPoint 2010 Intermediate Page 132 Now that we have modified the style of the AutoShape we can set this style as the new default for all new AutoShapes. To do this, right click on the AutoShape and from the pop-up menu displayed select the Set as Default Shape command. Click outside the shape Click on the Insert tab. From within the Illustrations group click on the Shapes button. Insert some new AutoShapes into the presentation and you should see that they all use the new default style that you have created. NOTE: The default AutoShape style that you have created will only be applied to the current presentation. If you wanted to change the AutoShape default style and have these used by all new presentations then you would need to change the default theme that is used to create new presentations. Save your changes and close the presentation Cheltenham Courseware Pty. Ltd.