Vessel Reporting and Performance Monitoring System

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1 Vessel Reporting and Performance Monitoring System

2 Documentation: Vessel Reporting and Performance Monitoring System Company Name : Thome Document ID : ORN/ /Th/001 Dated : 08th Mar 2011 S.No Description Revision Date Revised By Approved By

3 Table of contents Table of contents... 3 Objective... 4 Technologies... 5 Overview of working cycle of the system:... 7 Ship Side Application... 8 Installation Procedure... 8 Others Folder Sharing between the Host Machine and VMWARE...22 Opening the application...25 Using the system: View CP Norms: Full Away Report Submission Message...31 Management Review Section...31 Fair Weather Sea Performance Report...32 Fair Weather Data Analysis Graph Voyage Performance Report Defect Reporting Section Sending and Receiving Data To and from the Shore...37 Sending Receiving Editing Data / Reports...44 Some important aspects re Reports, Exports, System Backup, System Updates, Uninstalling, troubleshooting (errors)... 45

4 Objective Vessel reporting system is intended for use onboard ships managed by Thome Ship Management for the purpose of at Sea and in Port reporting. The reports exported by the ships will be received on the shore system and will be utilized for monitoring and analysis of the performance of a vessel with the Charter Party Norms.

5 Technologies Technologies used: ASP.net, MS SQL, IIS, Jscript, HTML Ship side application: The application to be installed on all the vessels will be a web-based application developed using ASP.net, MS SQL, IIS, Jscript, HTML. This application is installed on a ship using VMWARE. It will run on any system as an operating environment and has the ability to be used on a network. The application will be provided to a ship on a Pen Drive. Any update/upgrade in the application can then be sent on the ships in form of small patches, which can be installed in the similar fashion as the parent application was installed. Shore Side Application: The shore side application is a web based system, which will be installed and configured on the companies Intranet. This module is an online application, which can be accessed by the company staff from multiple locations. The application can also be accessed from the Internet providing remote accessibility to the entire voyage related information and reports. Following are the basic system requirements for hosting Vessel Performance System s Shore Application: Main Installation System 1 Microsoft Windows 2000, Windows 2003, Windows XP, or higher (Service Pack 2 required) 2.Net Framework 3.5 with SP 1 3 Pentium III processor or higher MHz CPU or higher MB RAM or greater 6 Screen resolution of 1024 x 768 or higher 7 Swap file of 1 GB or more (or twice the RAM, whichever is higher) MB free disk space available for software 9 Microsoft Internet Explorer 5.0 SP1 or higher 10 Java Virtual Machine Note: Manual installation may be necessary if running Windows 2003 or Windows XP. In the final release of Windows 2003 Server (all versions) and Windows XP (since SP1a); there is NO integrated Microsoft Java Virtual Machine. IIS Common files NetBIOS (over TCP/IP) protocol support Database Considerations 1 Microsoft SQL Server (version 7 or 2000) or MSDE for the data repository. Resource: Microsoft's requirements for SQL are available at: Target Systems / Other systems using the application should have:

6 1 Server Service enabled 2 NetBIOS (over TCP/IP) protocol support 3 Operator rights to the IIS servers reported 4 IE 5.0 SP1 or higher.

7 Overview of working cycle of the system: The Shore generates the C/P Norms and forwards to the Ship. The CP Norms are to be embedded in the ship s application before sending the Pen drive to the ship. This step can be performed by the shore office or by Orion Marine Concepts. Thereafter incase any updates are received same would be from the id; thome@nauserver.com Ship staff will install the VM ware player by following the installation steps provided in this manual. The cycle of the system is on leg to leg basis begins at a Departure port Full Away report and ends at the Departure of the Next port, i.e. Leg complete. This process is explained in detail in the process flow section. The first report required to be filled and exported is the Full away report for the other reports to become active. Thereafter the subsequent reports need to be filled and exported as per the required sequence. Each Sand and Receive generates a ZIP file depending on the method of sending selected (in your case the method is Manual for sending and receiving), please be guided as per the sending & receiving section instructions.

8 Ship Side Application The Flow Process of this System: Receive the Vessel Performance Management System on a Thumb/Pen Drive. Installation Procedure Installing the VM Ware and the Software from the Thumb Drive; IMPORTANT ; please ensure the Installation Computer is scanned and clear of any Virus. For the complete program approximate free HARD DISK space of 8 GB is necessary and MINIMUM 1 GB RAM is required. Please take a printout of this document and keep the same handy during installation of the application. Step 1; Insert the Thumb Drive into the USB Port, once recognized and ready, Open the drive to access the contents. Following Files exist in the Thumb Drive.

9 Step 2; INSTALLATION A; Double click on the above Setup File to start the Installation; Approx time for full installation is around 5 10 Minutes.

10 Instead of above if the below screen shows a message as highlighted underneath NOT ENOUGH SPACE, WAITING FOR 30 Secs Close the DOS window. Please Request Office for the METHOD FOR INSTALLATION B, along with the details of the other Drive Name on which the sufficient space exists, (in most cases this would be D Drive ).

11 Step 3; Once the installation reaches 100% automatically the installation of the Player will run you through the below screens; Click on Next to Continue

12 Click on Next to Continue Please ensure the CHECKBOX are UNCHECKED before clicking on Next on the FOLLOWING SCREENS.

14 Please ensure the below CHECKBOX are CHECKED before clicking on Next Button ======================================================= Click on Continue

15 Click on Restart Now Step 4; Once the computer restarts, please locate the below icon to run the VMWare and proceed further. Note; This process is similar to the starting process of any computer, bears the screens from WINDOWS Starting now and others. Once started the window, which opens, is of similar scenario of any Windows screen. It s like operating a second Windows on your Computer. The Icon will look like this; The above can also be accessed from Start All Programs VMware VMware Player.

16 Step; 5 The below screen appears for License agreement; Check the first option on top; Yes, I Accept the terms in the license agreement. And click OK

17 Step 6; Next will be the below screen to appear, Please select the highlighted option; OPEN A VIRTUAL MACHINE

$Step 7; This will open the Browser window; Select the Path (C: \ NAU$ ) and the

18 Step 7; This will open the Browser window; Select the Path (C: \ NAU Folder) and the below File Windows XP Professional; i.e. Once open is clicked after selecting the above file the application will be installed and then you will see the following screen: Select I copied it option and click on OK.

check mark on the Do not show this hint again and click on OK.

19 The above screen will appear if the application will find some sharable hardware on the Host operating system, you need to put a check mark on the Do not show this hint again and click on OK. Incase of this message; Simply click on the X to close this pop up, this has no meaning.

20 Click on remind me later button and your installation is complete. You will see the Similar windows desktop screen.

21 Powering Off the VMWARE Player; Click on Start Shut Down As in the case of a normal computer.

$QUEUE has been pr-configured for sharing between the VMWARE and the Host Machine. It resides in the Local machine s C:\Drive\NAU folder.$

22 NEXT START UP Next time when you open the VMWARE Player from the You will find this window; Others Folder Sharing between the Host Machine and VMWARE A folder named QUEUE has been pr-configured for sharing between the VMWARE and the Host Machine. It resides in the Local machine s C:\Drive\NAU folder. To confirm the Folder Sharing is on;

Application on the LAN network: The ship may choose to allow this application to be visible on the internal network, for the same please follow instructions given inside the folder; How to share on

25 Application on the LAN network: The ship may choose to allow this application to be visible on the internal network, for the same please follow instructions given inside the folder; How to share on network on the VMWARE DESKTOP drive. Opening the application Open Fire Fox from the desktop or by clicking on Start>Programs>Fire Fox. This will open the browser and following login screen will appear: Now, type in the username and password Regular Users; User Name; Thome Password; Thome Administrator; User Name; ADMIN1 Password; ADMIN1 ((ADMIN1 (numeric one)) Once you have entered the correct user name and password, click on login and you will see the main application screen:

26 Proceed to report as necessary, below is an overview of the Reporting flow chart: The definition of one cycle for the purpose of this system is Departure from one Port to Departure of the next Port. For e.g.; incase a vessel is on a voyage from Fujairah -- >> Japan, intends to Bunker at Singapore > This will entail two legs > Leg 1; between Fujairah to Singapore and Leg 2; Singapore to Japan. For a vessel proceeding from Port A to Port B; the reporting will commence at Full away of the Port A and the leg is completed at the departure from Port B. At the time of Departure from Port B the User will require to fill Two reports at the Port B; Leg Complete after which the system will activate the subsequent Full Away report for Port B, from which the new leg commences. Port A; Full away Report Daily/Noon Report Daily Cargo Heating Report Port B; EOSP / Arrival Report Berthing Report 12 Hr Load Discharge Updates. Departure and Cargo Information; 1. Departure Time Sheet, 2. Additional Information, 3. Cargo Information Leg Complete Full Away Report (New Leg Commences)

27 Using the system: View CP Norms: Click on the left menu Sea & Port Reports tab and then a drop down will open, again click on Sear and Port Reports link to view the CP norms screen. At the bottom of this screen, there is a button Download in Excel on clicking this button you can download and save the CP norms data on your hard drive for future use like printing etc.

28 Full Away Report To use / fill the FullAway Report, click on the Sea Reports tab on the top menu and it will expand and show all the Sea report links. Now click on the Full Away tab and the full away form will open.

29 You can now key in the required data in this form and click on submit button to insert the records. Once you have submitted the full away report, you will be able to use the other reports as well. NOTE: Remember, that you cannot fill the noon and other reports till you have not filled the Full Away report.

30 Noon Report You can open the Noon Report form by clicking on the Sea Reports tab and then clicking the noon Report link, as we did in case of Full Away" report. Now, you can type the data in the Noon Report and click on submit.

Management Review Section This section contains the various analysis and graphs, which are generated by taking

31 Submission Message Whenever you submit any report you will get a success message on the top of the form. You need to fill up the other reports in the same manner as we have filled the above two reports. Management Review Section This section contains the various analysis and graphs, which are generated by taking data from various reports for management review purpose. Click on the Management Review tab on the left menu to expand this section:

32 Fair Weather Sea Performance Report

33 Fair Weather Data Analysis Graph

34 Voyage Performance Report

Departments are manually fed in by the Ship Staff and are utilized

35 Defect Reporting Section The Shore Office creates Defect List Categories; The Ship utilizes the same for reporting Defects; The Departments are manually fed in by the Ship Staff and are utilized for Filtering Search in the Defect List / Manage Dry Dock and Archive Sections.

36 The items reported through this can be marked as Dry Dock items by the Ship Staff, but will not be moved to the Manage Dry Dock List unless the Shore confirms the same (Under DRY DOCK CONFIRMED SECTION as in the above case same is NO ).

37 Sending and Receiving Data To and from the Shore Once all reports that are required to be filled on a given day are submitted, you will have to synchronize the system to send the reports to the shore. VERY IMPORTANT; PLEASE DO NOT CHANGE THE NAMES OF THE FILES RECEIVED OR SENT. ALL NAMES ARE AUTO GENERATED BY THE SYSTEM, RENAMING WILL CAUSE LOSS IN DATA. A. INCOMING FROM Shore; All files received from the SHORE are Prefixed with SHORE_SHIP NAME_UNIQUE NUMBER_CONSECUTIVE NUMBER; e.g. Shore_LPGC Gas Soechi_022111_13, B. OUTGOING FROM SHIP; All Files OUTGOING FROM SHIP are Prefixed with SHIP_SHIP NAME_UNIQUE NUMBER_CONSECUTIVE NUMBER. E.g.; Ship_LPGC Gas Soechi_022111_25, REPEAT PLEASE DO NOT // DO NOT RENAME THE FILES Click on the red Send and Receive or ( synchronizer incase of earlier version) button on the left menu and then click on Send and Receive button.

Click on the same and save it at a convenient location (Incase Sharing is enabled on the VM Ware machine, the folder in LOCAL C drive can

38 Sending Step 1 Step 2 Following screen will open: Now, click on the Send and Receive button and the Process will start Step 3 Step 4 Step 5 Step 6 The process generated an OUTGOING ZIP FILE on the same page. As shown above. Click on the same and save it at a convenient location (Incase Sharing is enabled on the VM Ware machine, the folder in LOCAL C drive can be utilized.) for sending ashore to the system address; (The Connection Settings link on this screen keeps the default connection as Manual. These must be changed only on Company Instructions.)

Step 7 Step 8 Step 9 Email; thome@nauserver.

After completing the reports next time, on the next Click of Send and Receive, with the above download link in place the system will prompt

39 Step 7 Step 8 Step 9 ; thome@nauserver.com Proceed to use the system as required to fill and complete other reports or log out as the case maybe. After completing the reports next time, on the next Click of Send and Receive, with the above download link in place the system will prompt a warning as under; Step 10 Read Warning Step 11 Enter any Ref Sub Step 12 Step 13; click Note; Once the file is moved to Archive / sent items folder, you can click SEND & RECEIVE Again to generate a fresh outgoing file for Down Load. This process is described underneath.

Step 4; Click Here Step 3; Click here Step 1; Select Sent ITEMS Step 2; Choose the File to resend.

40 Resending Files from the Sent Items Section Select the sent items section and click on the send again link under the ACTION Header. This will generate a fresh download link, which can be downloaded and sent as per normal procedure. Step 4; Click Here Step 3; Click here Step 1; Select Sent ITEMS Step 2; Choose the File to resend. It may be any file in the SENT ITEMS LIST Received from the System; Incase your vessel receives an as under (PLEASE IGNORE THE ADDRESSESS). This is an automatic , please act accordingly, as in this case the file # 31 is missing, therefore same is required to be fwd again. File number is highlighted in the above picture (Ship_LPG GAS _14.Zip)

Receiving The emails will be received from the same id with attachment.

option is available onto to your local Desktop shared folder) and then Go to Send and Receive Section; Upload the received file.

41 Receiving The s will be received from the same id with attachment. Please save the same at any preferred location and then transfer on the VM Ware at a preferred location, desktop or anywhere (incase shared folder option is available onto to your local Desktop shared folder) and then Go to Send and Receive Section; Upload the received file. Step 1 Step 2 Step 3; Click onbrowse and select the file recvd from Shore. Step 5; Click on Upload. Step 4; Select the File from the Saved Location. Step 6; Message confirms upload. Step 7; Click on Send & Receive to Process the File and List to Show.

42 Step 8; Confirm File Received and Listed. Step 9; Select Inbox to Confirm the file in the List.

43 Leg Complete Once all reports are filled and submitted and the voyage has ended, you will have to fill the Leg Completion Report. The link for this report is in the top menu. See fig below: Note: A new Leg can be created only when the Leg Complete report is filled and submitted. Once the above report is submitted, you can create a new Full Away report and re-start the process.

Editing Data / Reports Each Report has a Manage button /link on the top, on clicking on the link you will be able to see the list of all those reports which have been filled earlier.

44 Editing Data / Reports Each Report has a Manage button /link on the top, on clicking on the link you will be able to see the list of all those reports which have been filled earlier. To edit any of the old reports just click on the Edit link in the list and you will be able to make changes in the report and then re-submit it. On next sync session the changes will get updated in the shore system. Important Note; Incase a Noon Report is edited for any change in Distance or Steaming Time the EOSP Report also must be re submitted to update the required fields on the Shore System.

45 Edit screen fig on next page; Some important aspects re Reports, Exports, System Backup, System Updates, Uninstalling, troubleshooting (errors) 1. Sea and Port Reports; There may be circumstances where the vessel does not require certain Port reports (in case of transits etc.), for e.g.; Bunker or Idle or any other, in such cases, once all the necessary reports are filled in the Leg complete may be filled and exported to start a new cycle. However the Sea reports; Full Away Noon EOSP are critical and must be completed for all passages.

2. Multiple Anchoring; for these cases the anchoring Data in the Port reports must be filled for the first anchored time along

Daily Noon Report and EOSP report; Special Instructions; these are required to be checked and filled only incase the charterers

EOSP report; Below shown are the two important sections of the EOSP report; a.

46 2. Multiple Anchoring; for these cases the anchoring Data in the Port reports must be filled for the first anchored time along with the details and anchor aweigh for the last. 3. Daily Noon Report and EOSP report; Special Instructions; these are required to be checked and filled only incase the charterers provide the vessel with any special instructions towards speed and/or bunkers. 4. EOSP report; Below shown are the two important sections of the EOSP report; a. First section is for the data from Last Noon Report, for e.g. incase the EOSP time is 1400 Hrs, this report will bear the data for the time 1200 Hrs to 1400 Hrs, for the two hour period. b. Second section is for the data from departure Last port, i.e. consolidated data from departure last Port till EOSP.

47 5. Critical Information within the Reports; The Full away, Noon and EOSP reports bear data which carries out analysis on the shore side, therefore all the sections must be completely with accurate data along with decimal places as necessary. For e.g.; the Noon report, following must be completed; 6. Error Log; Incase of any errors generated in the system, please refresh the page/logout and try again incase the error persists. Please forward a screen shot to support@orionmarineconcepts.com. 7. The System Updates are received as normal INCOMING ZIP Files; UNLESS OTHERWISE INFORMED. They form a listing in the ADMIN SYSTEM UPDATES SECTION automatically. 8. To uninstall the VM WARE and the application; Please simply go to START CONTROL PANEL ADD/REMOVE PROGRAMS SELECT VM WARE and Click on remove. Additionally please delete the FOLDER NAMED NAU IN THE C & D Drive. 9. Only Incase the website (the Login page) does not open and says UNABLE TO CONNECT or THE BROWSER KEEPS WAITING & LOGIN PAGE DOESNOT OPEN. Please check following; on the VM ware Desktop (The same can also be accessed from Start Control Panel Administrative Tools Same Shortcut as above) Double click and the below window will open,

WORLD WIDE WEB PUBLISHING; Once done please close the window and open the Fire fox and login. 10.

48 Locate the three items as shown under and for each do a STOP SERVICE and RESTART the SERVICE as shown on the above figure. 1. IIS ADMIN; 2. SQL EXPRESS; 3. WORLD WIDE WEB PUBLISHING; Once done please close the window and open the Fire fox and login. 10. Powering Off/Resetting and Common issues with the VM Ware; VM ware started and stops responding at the below page Loading Your Personal settings

In this case please POWER OFF or RESET the VM Ware as

button will generate a file as under, please note the

49 In this case please POWER OFF or RESET the VM Ware as shown under and then restart as usual. 11. We recommend a weekly backup of the system; same can be done within the system itself; Clicking the Backup button will generate a file as under, please note the same file is overwritten each time you click on the Backup. EOD

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