LECTURE 13: POWERPOINT If you can't make it good, at least make it look good. Bill Gates

Transcription

1 Password: LECTURE 13: POWERPOINT If you can't make it good, at least make it look good. Bill Gates This lecture is designed to prepare students for IC³ Certification Ctrl C: copy the selected text Ctrl X: cut the selected text or object Ctrl V: paste the contents of the clipboard Ctrl B: make the selected text bold Ctrl I: italicize the selected text Ctrl Z: undo typing Ctrl Y: repeat typing Ctrl + Shift + +: create small letters above the line of text Ctrl + =: create small letters below the line baseline Ctrl M: new slide Ctrl P: print 2 1

2 LECTURE OUTCOMES After the completion of the lecture, and mastering the lecture materials, students should be able to work comfortably with the ribbon interface. do essential things such as create slides, apply a slide design, and insert slide elements. manage files using the File tab. benefit from new views, toolbars, and shortcuts. 3 LECTURE OUTLINE 1. INTRODUCTION Definition and Use Office Environment 2. POWERPOINT USE 1. Power Point 2010 Ribbon 2. Creating a new presentation 3. Inserting Elements 4. Slide Design 5. Creating Transitions 6. Animations 7. Slide Show 8. Review and View 9. Format 10. Slide Background 11. Setting Document Password 3. TIPS FOR PRESENTATION 4 2

3 1. INTRODUCTION 1. Definition and Use Microsoft PowerPoint 2010 is a full-featured presentation program that helps you quickly and efficiently develop dynamic, professional-looking presentations and then deliver them to an audience. PowerPoint can be used to: Introduce an idea, proposal, organization, product, or process with professionally designed, highimpact slides. Use themes, galleries of styles, and formatting options to achieve the right combination of colors, fonts, and effects. 5 Bolster your arguments by easily adding pictures, shapes, and fancy display text. Convey numeric data in easy-to-grasp ways with styled tables or visually compelling charts. Use the SmartArt Graphics tool to create sophisticated diagrams that reflect processes, hierarchies, and other relationships. Create custom themes, designs, and layouts so that your presentations have a unique look and feel. Collaborate with colleagues, giving and receiving feedback to ensure the best possible presentation. 6 3

4 2. Office Environment Window manipulation - buttons: minimize, maximize, close window Title Bar - name of the document, extension (.pptx) and program name (Microsoft PowerPoint) Tab names File Home Insert 4. Slide Show Review View Toolbars - Design Transitions Animations some toolbars have hidden tools they have an arrow in the lower right corner which (when clicked) displays an additional option tools that cannot be applied on the selected object are greyed out 8 4

5 - tools that have dots (if pressed) lead to another sequence of commands (in the image: Define New Bullet...) toolbars with Tab names are called Ribbon - Field for title Field for content - (text) entering: paper, here you type, insert object etc. Thumbnails pane Field for notes Bars for horizontal and vertical navigation (sliders) double-arrow jumps up / down a page (to the next / previous page) Status Bar - displays information about the current position in the document (insertion point and the mode of special functions) Rulers - above/horizontal and left/vertical ruler of the PowerPoint s desktop 10 5

6 2. POWERPOINT USE 1. Power Point 2010 Ribbon File Home Insert Design Transitions Animations Slide Show Review View Format Pens Customize the Ribbon File/Option/Customize Ribbon 12 6

7 2. Creating a new presentation Start/PowerPoint a new blank presentation or File/New/Create Inserting Elements The Insert Tab is the key screen for adding elements to your presentation such as images, illustrations, links, text, symbols and media. WordArt 1 SmartArt Slide Number Date & Time

8 4. Slide Design The Design Tab allows you set a common theme for your presentation as well as adjusting margins, and slide orientation Creating Transitions Adding transitions between slides adds movement to the presentation. However be conservative, going overboard will be a distraction to the audience. Your message will get lost in the delivery. 16 8

9 6. Animations Animations can bring your slides to life. However just like transitions, too much can be a distraction to the audience. Use animations in key points of your presentation to steer the audience to see elements sequentially Slide Show The Slide Show Tab is used to manage your presentation delivery. You can preview the show and adjust timings. 8. Review and View The Review tab is used for spelling and grammar editing Power 18 9

10 The View Tab manages how your screen looks as you create your presentation Format The View Tab manages how your screen looks as you create your presentation 20 10

11 Competency 21 Entrepreneurial University 22 11

12 10. Slide Background Click Design and Background Style, Format Background. Click Format Background then select which fill option you would like. Solid fill: Selecting solid fill will allow you to fill the background with a solid color. Select the fill color by clicking the dropdown color menu. You can also adjust the transparency of the color by dragging the transparency slider or by typing in a percentage

13 4. Gradient fill: Selecting gradient fill will give you the options to fill the screen with a gradient. When using this option you can select preset colors by clicking the corresponding dropdown menu. 25 Gradient types. The Type pull down menu gives you options for selecting how the colors are displayed. - Linear will give you a gradient that follows a straight path. Radial will give you a gradient which travels outward from a centralized point. Rectangular will produce a gradient that emanates from a rectangular shape. Path will give you a gradient which flows from the center out to form a rectangle. Shade from title will produce a gradient which flows from the title section of the slide

14 11. Setting Document Password Step 1: Go to the Backstage view under the File tab 27 Step 2: On the Info section, click on the Permissions drop down Step 3: Select "Encrypt with Password" to enable password protection 28 14

15 Step 4: Enter the password in the Encrypt Document dialog Step 5: Re-enter the password in the Confirm Password dialog 29 Step 6: Presentation is now password protected. Step 7: Readers would have to enter the password in the Password dialog to open the file. Step 8: To unprotect the file, follow the steps up to Step 3 and delete the password in the Encrypt Document dialog 30 15

16 31 3. TIPS FOR PRESENTATION Garr Reynolds ( Keep It Simple Limit bullet points & Text Limit Transitions and Builds (animation) Use High-quality graphics Have a visual theme, but avoid using PowerPoint templates Use appropriate charts Use color well Choose your fonts well Use video or audio Spend time in the slide sorter 32 16

17 1. Keep It Simple The software was designed as a convenient way to display information that would support the speaker and supplement the presentation. Don't let your slides that are full of what Edward Tufte calls "chart junk." Your slides should have plenty of "white space" or "negative space." Limit bullet points & Text Your presentation is for the benefit of the audience. The best slides may have no text (in exception of lectures), but the best PowerPoint slides will be virtually meaningless with out the narration. This slide is not unusual, but it is not a visual aid, it is more like an "eye chart." Try to avoid text-heavy (and sleep inducing) slides like this one

18 Aim for something like this simple slide above And this is even better 3. Limit Transitions and Builds (animation) Use object builds and slide transitions judiciously. Object builds (animations), such as bullet points, should not be animated on every slide. A simple "Wipe Left-to-Right" (from the "Animations" menu) is good for a bullet point Use High-quality graphics Free stock photos here: Use high-quality graphics including photographs. You can take your own high-quality photographs, or high-quality images available on line (be cautious of copyright issues, however). Try to avoid cheesy clip art like this This edited stock photograph is more effective and professional 36 18

19 In this title slide, the image is primary In this slide, the image is secondary and "pushed" to the back by editing it first in Photoshop 37 Bird animation source: 19

20 11. Screenshot One of the interesting features about PowerPoint is that you can insert a screenshot of one of your applications into your presentation without having to use any other program. Given below are the steps to insert a screenshot. Step (1): Go to Images group in Insert Ribbon. Step (2): Click on the Screenshot drop down to look at full screen snaps of all the applications running on your computer desktop Step (3): Select one of the screenshots to add it directly on to your presentation

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