Microsoft PowerPoint The Microsoft PowerPoint 2000 Screen. Leander ISD Technology Services CMB Title.

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1 Microsoft PowerPoint 2007 The Microsoft PowerPoint 2007 Screen The Microsoft PowerPoint 2000 Screen Title Menu Bar Standard Formatting Toolbar Outline Pane Placeholders Slide Pane View Buttons Leander ISD Technology Services CMB Notes Pane Drawing Toolbar

2 What s New? Atomic Learning tutorial videos are available to all Leander ISD employees. Follow the link below to view all changes in Office 2007: Training Manuals These training manuals are available on the SharePoint website. Type sharepoint in your web browser and press enter. This will work at home but you will need to use your Novell login and password. New Features The Interface The Ribbon The Microsoft Office Button Command Tabs Home: font formatting, alignment, slide layout, insert/delete slide Insert: pictures, clipart, charts, shapes, headers, footers, WordArt Design: page setup, page orientation, applying themes, design background Animations: sound, transitions, slide timing Slide Show: setting up slide show, rehearsing, recording narration, displaying slide show Review: spell check, thesaurus View: display presentation in different ways, work with slide, handout, and notes masters, options for working with multiple files Quick Access Toolbar-single-click access to most common commands in application Mini Toolbar-Displayed when text is displayed offers common formatting commands Zoom Slider -change the display of presentation Predefined Template Designs and Themes Secure Presentations Digital Signatures Document Inspector Mark as Final Feature Leander ISD Technology Services CMB

3 The Office Button Click on the Office Button to view the same commands that you have used in the past to open and save your workbooks. This is similar to the File Menu in past versions. 1. Launch PowerPoint 2. Click on the Office Button. 3. Demo Only: To open a previous PowerPoint presentation, click Open. Navigate and select desired file and then click Open. 4. Cancel The Ribbon The ribbon contains command buttons grouped by task. It has eight tabs that are organized in the order in which they will be used for presentation creation. 1. Tabs are designed to be task-oriented. 2. Groups within each tab break a task into subtasks. 3. Command buttons in each group carry out a command or display a menu of commands. The Microsoft Window Frame Minimize the Ribbon The ribbon can be minimized for a larger active workspace. Choose one of two ways to minimize. Repeat the action to restore. 1. Double-click on the active tab to minimize the ribbon. 2. Right-click on the tab and select minimize the ribbon. 3. Restore the ribbon and click on each of the following tabs to view the options. Leander ISD Technology Services CMB

4 The Home Tab The Insert Tab Tables, pictures, diagrams, charts, and text boxes, sounds, hyperlinks, headers, footers. The Design Tab background design, fonts, and color schemes The Animations Tab All the animating effects are here. Basic animations for lists or charts are the easiest to add. Leander ISD Technology Services CMB

5 The Slide Show Tab Select a pen color or a certain slide to start on. Record narration, run through the show, and complete other preparatory things. The Review Tab Find the spelling checker and Research service here. Have your team use annotations to review the presentation, then review those comments. The View Tab Make a quick switch to Notes Page view, turn on gridlines, or arrange all your open presentations in the window Contextual Tabs Contextual Tabs are visible only when elements require extra tools. For example, if you are working on a picture the Picture Tools will be present. Once you click away from the picture these tools are not visible. Leander ISD Technology Services CMB

6 Design Templates Create your own presentation from scratch or use one of the templates available with this version of PowerPoint, including several online templates from the Microsoft Website. 1. Click the Microsoft Office button and choose New 2. Click on Installed Templates and select Introducing PowerPoint 2007 and click on Create. Presentation Views 1. In the lower-right of the window, you'll find buttons for the three main views in PowerPoint. 2. The Normal button is selected. Click Slide Sorter, the middle button look familiar? This view looks the same as it has in earlier PowerPoint versions. The third button is Slide Show; if you click it, you'll need to press ESC to get out of Slide Show view. Click the Normal button again. 3. The zoom slider is next to the buttons, on the right. Drag the slider to see slide content up close and farther away. To zoom in increments, click the Zoom In button or the Zoom Out button. 4. To put the slide back to its default position of fitting comfortably in the window, click the Fit slide to current window button. 5. The View Tab on the Ribbon has more view options. Click it now and explore. Insert Text/Alignment 1. Click on Slide 1 in the Slide Task Pane 2. Click on the Insert Tab and select Text Box 3. Click below the title and add your name to the text box. 4. Click on the title text box. Hold the shift key and click on your name text box. Click on the Format Tab, click Align in the Arrange group, and choose Align Right. 5. Highlight your name in the text box. Experiment with the various options from the Word Art group including Text Effects and Outlines. Note: Zoom to a larger view so that the menu is not covering the Live Preview. 5 4 Leander ISD Technology Services CMB

7 Themes 1. Click on the Design Tab. 2. In the bottom right corner, select the slide-sorter view to see all of the slides at one time. 3. Click on each of the Themes to preview. 4. To view and preview additional choices, click the more arrow. 5. Choose the Foundry Theme. 6. Double-click on Slide 2 and click on one of the SmartArt rectangles. 7. Click on Smart Tools 8. In the Layout group, click on the more arrow to expand your choices and select Segmented Process 9. Resize SmartArt, if necessary 10. Click on the Design Tab. If desired, change the color scheme, font style or effects of the SmartArt by clicking on the drop-down arrows next to each option Quick Styles 1. Click on the Home Tab. 2. Click on the first SmartArt arrow: Text, Graphics & Pictures 3. Click on the drop-down arrow under or next to Quick Styles. 4. Choose an intense beveled effect. 5. Repeat for the other SmartArt arrows. Leander ISD Technology Services CMB

8 Pictures 1. Scroll and click on slide six. 2. Double-click on the picture of the butterfly Note the contextual picture tools tab is available. 4. Choose a new picture style. (Don t forget the more arrow to expand your choices) 5. Click on recolor in the Adjust group and view the live previews of the various color options. 6. Click on Set Transparent Color 7. Click on the white space surrounding the butterfly. Note that the background becomes transparent. 8. Click on the bottom picture of the butterfly. 9. Increase the size of the PowerPoint slide using the zoom slider on the bottom right task bar. 10. Experiment with the various picture effects including shadows, reflections, glow, bevel, and 3-D. Animation 1. Navigate to slide nine. Fit slide to current window. 2. Click on the graphic of the Business Process. 3. Click on the Animations Tab 4. Click on the drop-down arrow next to No Animation in the Animations group and choose Fade: By branch one by one 5. Click on the Custom Animation button in the Animations group. 6. In the task pane on the right, click on Diagram 8 and change the animation from Medium to Fast Leander ISD Technology Services CMB

9 Add/Delete Slides 1. Navigate to slide Click on the Home Tab. 3. In the Slides group, click on Delete 4. Click on New Slide in the Slides group. (Note: When you click on the picture to add a new slide the default slide will always have the same layout as the previous slide.) 5. Click on the drop-down arrow below or next to New Slide to add a Title and Content Slide. Insert Chart Click on the Insert Chart icon in the center of the slide. 7. Click OK 8. Close the Excel Spreadsheet window. 9. Experiment with various chart layouts and chart styles by making selections on the ribbon and opening the more arrow to see additional options. 10. Click on the first bar in Category 1 (Note: This should automatically select the first bar in each of the four categories. If it does not work, click away from the chart and try again.) 11. Click on the Home Tab 12. Choose a quick style to change the color and look of the bars. Document Inspector TIP: To insert a chart or spreadsheet that you have already created, click the Insert tab->object-> Excel Chart->Create from File->Browse The document inspector feature enables you to scan and remove personal information, comments, and hidden data within a presentation. 1. Click on the Microsoft Office Button 2. Click on Prepare 3. Select Inspect Document. Click Yes to Save and save on desktop. 4. Make selections and click Inspect 5. Choose Remove All if you wish to remove personal information from the Document Properties. 6. Reinspect, if desired 7. Click Close. Leander ISD Technology Services CMB

10 Compatibility Checker Others may be using the older versions of PowerPoint. You may need to save the file in a format compatible with the older versions of the software. Since the content contains enhanced graphic effects and objects, which may not be editable in previous versions, you want to check the presentation for compatibility before saving it. 1. Click on the Microsoft Office Button 2. Click on Prepare 3. Select Run Compatibility Checker 4. View the summaries in the dialog box and notice which features are not supported. Click OK Mark as Final: CAUTION!!! Once marked as final, changes cannot be made to document. The Mark as Final feature enables you to save a presentation as the final version and convert the presentation to a read-only mode. This ensures that your presentation is not tampered with when it is shared with others. 1. Click on the Microsoft Office Button 2. Click on Prepare 3. Select Mark as Final, Read warnings! 4. Click OK Leander ISD Technology Services CMB

11 Additional Practice Microsoft has additional tutorials to help you learn about Excel Click on the following links for online videos, practice and questions to test your skills: Get your bearings: What s Changed and Why: Test: Get to work in PowerPoint Test: A new file format Credits Leander ISD Technology Services CMB