Debbie Keller. Microsoft Office 2007 Highlights. Adobe CS3 Suites. Pearson Prentice Hall DDC
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1 Microsoft Office 2007 Highlights Adobe CS3 Suites Debbie Keller Career & Tech Department Coordinator Warren High School San Antonio Texas Pearson Prentice Hall DDC
2 Extreme Makeover Office 2007 is the most significant update to the Microsoft Office user interface in more than a decade. Microsoft customers were generally very satisfied with Office. So why change? Why this new user experience?
3 Why a New User Experience? Microsoft listened to their customers Users losing their sense of mastery The Office feature set stretched old menu & toolbar UI to the limit Let s take a trip down Office Memory Lane
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9 Number of Menu Items menu items
10 Toolbars and Task Panes toolbars task panes
11 Looking Under Rocks Office began as a simple program -- but has become intensely feature rich Word 1.0 had 150 commands Word 2003 has 1500 commands Users ended up looking under rocks With Office 2007, Microsoft wants to make it easier to find and use features and commands to get results
12 Regaining a Sense of Mastery What? Top design goals for Office 2007 Make it easy to discover functionality Make users efficient Help users make great-looking documents How? A new user interface Provide a single space to search for functionality Focus on contextualization: simplifies the number of choices available at one time
13 Microsoft Word 2007 (2007) Common screen resolution: 1024x768+ Toolbars: A few (mostly floating) User Interface Additions Extreme Makeover
14 Components of the New UI The Ribbon Contextual Tools Quick Access Toolbar Galleries Live Preview New Status Bar Mini Toolbar (aka Floatie or Mini Bar) ScreenTips Office Button Zoom Slider
15 New User Interface The Ribbon
16 The Ribbon Goodbye, Old Menu Bar Ribbon consists of tabs organized around specific scenarios or objects Brings most used commands to front What are the most used commands? Ribbon differs based on selected tab or item selected in document
17 The Ribbon Each tab is organized into chunks No more looking under rocks! Chunk name at bottom of All commands start in the Ribbon ribbon Everything gets a specific label Every command has a place and that place doesn t change
18 Word, Excel, PowerPoint Ribbons Ribbon can host richer content than menus & toolbars Key functionality has larger buttons, while secondary functions have grouped control
19 The Ribbon: Contextual Tools When you select or insert an object, Contextual Tools for that object appear in the ribbon 1. Click a Chart in PowerPoint slide 2. Table Tools Design tab appears with relevant commands
20 New User Interface Quick Access Toolbar (QAT)
21 Quick Access Toolbar Allows one-click access to commands Starts with Save, Undo, Redo You can customize it to include anything in the Ribbon including groups of commands Put your most used features right where you need em! Default QAT includes Save, Undo, Redo
22 New User Interface Galleries
23 Galleries Work with the ribbon Provide visual way to browse functionality Show the results of the commands, not the commands themselves Help users get great results without being an expert or knowing behind the scenes details of formatting
24 Types of Galleries In-Ribbon In-ribbon galleries work with Live Preview Don't cover up any part of document as you mouse over styles in gallery
25 Types of Galleries Dropdown grid layout Dropdown list
26 Dialog Launchers Triangle tab launches dialog box Chunks with related dialog boxes have dialog launcher Galleries with related dialog boxes have links at bottom of gallery Margins gallery has link at bottom to Advanced Margins dialog box
27 What About Task Panes? News of the Task Pane s death has been greatly exaggerated Task panes still exist in Office 2007 Most task pane functionality integrated into the Ribbon Task panes never come up automatically No task pane shows at startup
28 Live Preview Live Preview shows what effect a feature would have before you apply it As you hover over a choice in a gallery, the document previews the change Stops the frustrating, repetitive cycle of clicks trying to get the right format
29 New Status Bar Contains 3 parts Document information View/Window Switching Zoom View/Window Status Bar Zoom
30 New Status Bar Right-click status bar to view a menu of options to define what info displays Word status bar options User can select one or all to appear on status bar
31 New User Interface More Enhancements
32 Mini Toolbar Mini Toolbar is a unique form of onobject UI designed to improve efficiency For example, if you have text selected, Mini Toolbar includes commands like bold, italic, underline etc. Helps prevent tab switches in ribbon Efficient access to commands for mouse-oriented people
33 Super Tooltips So you need help. How do you know what search term to use? Super Tooltips bridge the gap between functionality and documentation Provides info about a command directly in the Ribbon Pressing F1 to get more info about selected feature Stays out of your way (later, Clippit!)
34 Office 2007 and the Keyboard 1. Keyboard shortcuts (e.g. CTRL+X, CTRL+B) will continue to work exactly as in Office KeyTips: Press ALT key to view KeyTips; use keyboard to navigate UI Little yellow rectangle with letter = KeyTip
35 Office Button: Start Here, Finish Here Where you go to start doing things with your document opening, saving as PDF, sharing, and more Also use to set application options and exit
36 New User Interface Q: What programs get the new UI? A: In Office 2007 Word Excel PowerPoint Access Not Outlook (except in the Word window where Outlook users compose or read mail)
37 New File Formats Open XML
38 Open XML Office 2007 introduces a new file format based on Open XML Word, Excel, & PowerPoint (not Access) Documents created in Open XML formats include additional x in the file extension Microsoft will release Office 2007 Office 2003 updates to Office 2000, XP, 2003.docx.doc to read/write.xlsx.xls the Open XML format.pptx.ppt.accdb.mdb
39 Word 2007
40 Word 2007: Other Cool Stuff Symbol Gallery Equation Gallery Citations and Bibliography
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