Public Works Department

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1 Public Works Department SUBJECT: First consideration of an Ordinance to declare certain Village vehicles and equipment as surplus property AGENDA ITEM: 11.a MEETING DATE: September 1, 2015 VILLAGE BOARD REPORT TO: Village President and Board of Trustees FROM: Jerry Burke, Director of Public Works (847) Amy L Ahner, Director of Administrative Services (847) THROUGH: Todd Hileman, Village Manager PURPOSE AND ACTION REQUESTED: Staff requests Village Board consideration of an Ordinance to declare certain Village vehicles and equipment as surplus property and approve its disposal. BACKGROUND/DISCUSSION: With the Board s approval, staff will attempt to auction or otherwise sell the vehicles and equipment listed in Attachment 1. Periodically, staff reviews Village vehicles and equipment and identifies items that have exceeded their useful life. Staff will attempt to auction or sell the vehicles or equipment for prices that meet or exceed the reserve prices listed in Attachment 1. The reserve prices for the vehicles and equipment were determined by conducting an internet search to determine prices being charged for units of a similar age and condition. For vehicles that will be auctioned, staff will participate in the Northwest Municipal Conference s live fall auction, conducted by America s Auto Auction on Tuesday, October 27, 1:00 p.m. at America s Auto Auction Chicago, S. Karlov Avenue in Crestwood, Illinois. The Village has used internet auction sites such as ebay, GovDeals.com and the Northwest Municipal Conference (NWMC) to market surplus equipment. Staff recommends donating or recycling as applicable the equipment in Attachment 1 with no residual value. Further, an effort will be made to auction computers to see if they may have any minimal residual value. If no market is found, it is recommended they be recycled. BUDGET: The funds generated by the sale of the vehicles and equipment will be deposited in the Village s Capital Equipment Replacement Fund (CERF). Staff will attempt to auction the items for prices that meet or exceed the reserve prices listed in Attachment 1. If bidders do not meet the reserve price set for an item, authorized staff may waive the reserve price or decide not to sell the item at the auction. 1

2 RECOMMENDATION: Staff recommends Village Board approval of an Ordinance (Attachment 2) declaring the described Village vehicles and equipment as surplus property. ATTACHMENTS: Attachment 1: Vehicles and Equipment to Declare Surplus Attachment 2: Draft Ordinance 2

3 Attachment 1 3

4 TABLE 1 List of Vehicles to Declare Surplus Property Unit Asset # Year Make Model Serial number Reserve Price Mileage Ford Crown 2FABP7BV9BX $3, ,457 Victoria Ford Crown 2FABP7BV7BX $3, ,185 Victoria Ford Crown 2FABP7BV7BX $3, ,628 Victoria Ford Crown 2FABP7BV7BX $3, ,723 Victoria Ford F-150 2FTRF18W73CB13283 $2, , Ford Step Van 1FCJE39G7FHA49116 $1, , Ford Taurus 1FAFP53262G $3, , Ford Free Star 2FNDA50675BA81404 $1, ,455 TABLE 2 - List of Equipment to Declare Surplus Property Equipment Manufacturer Model Quantity Reserve Price Desktop Dell OptiPlex $70.00 Desktop Dell OptiPlex G520 3 $50.00 Desktop Dell OptiPlex $50.00 Laptop Dell Inspiron $40.00 Laptop Dell Latitude D505 1 $40.00 Laptop Dell LatitudeD530 4 $45.00 Laptop Dell Latitude D820 1 $50.00 Laptop Dell Latitude D510 1 $40.00 Laptop Dell Latitude D520 1 $40.00 Laptop Panasonic CF-52 Toughbook 1 $ Laptop Panasonic CF-30 Toughbook 2 $80.00 Server Dell Power Edge $ Server Dell Power Edge $80.00 Server Dell Power Edge $ Server Dell Power Edge $ Server Dell Power Edge $ Monitor Dell E174FP 1 $25.00 Monitor Dell 1908FP 1 $35.00 Monitor Dell E $65.00 Monitor Dell 1E197FP 1 $35.00 Printer Canon Image Class MF $

5 Printer HP DeskJet 940c 1 $25.00 Printer Panasonic KV-S1025C 1 $ Printer HP LaserJet M1522NF 1 $ Printer HP LaserJet 2300DN 1 $ Printer HP DeskJet $50.00 Printer HP LaserJet $50.00 Printer Xerox Phaser $90.00 Printer HP DeskJet $20.00 Printer HP DeskJet 3050A 1 $25.00 Printer HP DeskJet $50.00 Printer HP LaserJet P $25.00 Tape Drive Quantum Scalar 50 1 $ Switch HP Procurve $20.00 Switch HP Procurve $25.00 DVD Kanguru N/A 1 $ Duplicator Router Cisco $35.00 Camera Polaroid OneStep 1 $5.00 Velometer Alnor 6000P 1 $15.00 Separator Cages for Old Model Squad Cars 28 $10.00 Plastic Seat Inserts for Squad Cars 9 $0.00 Push Bumpers rendered unusable 3 Scrap Value NAPA Oil Filter 30 $20.00 NAPA Air Filter 36 $20.00 NAPA Breather Filter 2 $5.00 NAPA Coolant Filter 4 $5.00 NAPA Fuel Filter 81 $30.00 NAPA Hydraulic Filter 13 $

6 Attachment 2 6

7 Ordinance No. AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS PROPERTY OWNED BY THE VILLAGE OF GLENVIEW WHEREAS, the Village of Glenview (the Village ) is a home rule municipality in accordance with the Constitution of the State of Illinois of 1970; WHEREAS, the Village has authority to adopt ordinances and to promulgate rules and regulations that pertain to its government and affairs that protect the public health, safety, and welfare of its citizens; WHEREAS, from time to time, the Village has a surplus of certain personal property; WHEREAS, pursuant to 65 ILCS 5/ , the Village is empowered to sell such surplus personal property if the corporate authorities determine that the personal property is no longer necessary, useful, or in the best interests of the Village to retain ownership of and directs the sale of such property; WHEREAS, the Village currently has surplus vehicles and equipment, namely those items listed below, hereby collectively referred to as Surplus Personal Property ; and Unit Asset # Year Make Model Serial number Reserve Price Mileage Ford Crown Victoria 2FABP7BV9BX $3, , Ford Crown Victoria 2FABP7BV7BX $3, , Ford Crown Victoria 2FABP7BV7BX $3, , Ford Crown Victoria 2FABP7BV7BX $3, , Ford F-150 2FTRF18W73CB13283 $2, , Ford Step Van 1FCJE39G7FHA49116 $1, , Ford Taurus 1FAFP53262G $3, , Ford Free Star 2FNDA50675BA81404 $1, ,455 Equipment Manufacturer Model Quantity Reserve Price Desktop Dell OptiPlex $70.00 Desktop Dell OptiPlex G520 3 $50.00 Desktop Dell OptiPlex $50.00 Laptop Dell Inspiron $40.00 Laptop Dell Latitude D505 1 $40.00 Laptop Dell LatitudeD530 4 $45.00 Laptop Dell Latitude D820 1 $

8 Laptop Dell Latitude D510 1 $40.00 Laptop Dell Latitude D520 1 $40.00 Laptop Panasonic CF-52 Toughbook 1 $ Laptop Panasonic CF-30 Toughbook 2 $80.00 Server Dell Power Edge $ Server Dell Power Edge $80.00 Server Dell Power Edge $ Server Dell Power Edge $ Server Dell Power Edge $ Monitor Dell E174FP 1 $25.00 Monitor Dell 1908FP 1 $35.00 Monitor Dell E $65.00 Monitor Dell 1E197FP 1 $35.00 Printer Canon Image Class MF $50.00 Printer HP DeskJet 940c 1 $25.00 Printer Panasonic KV-S1025C 1 $ Printer HP LaserJet M1522NF 1 $ Printer HP LaserJet 2300DN 1 $ Printer HP DeskJet $50.00 Printer HP LaserJet $50.00 Printer Xerox Phaser $90.00 Printer HP DeskJet $20.00 Printer HP DeskJet 3050A 1 $25.00 Printer HP DeskJet $50.00 Printer HP LaserJet P $25.00 Tape Drive Quantum Scalar 50 1 $ Switch HP Procurve $20.00 Switch HP Procurve $25.00 DVD Duplicator Kanguru N/A 1 $ Router Cisco $35.00 Camera Polaroid OneStep 1 $5.00 Velometer Alnor 6000P 1 $15.00 Separator Cages for Old Model Squad Cars 28 $10.00 Plastic Seat Inserts for Squad Cars 9 $0.00 Push Bumpers rendered unusable 3 Scrap Value NAPA Oil Filter 30 $20.00 NAPA Air Filter 36 $20.00 NAPA Breather Filter 2 $5.00 NAPA Coolant Filter 4 $5.00 NAPA Fuel Filter 81 $30.00 NAPA Hydraulic Filter 13 $15.00 WHEREAS, the corporate authorities of the Village have determined that it is no longer necessary, useful, or in the best interests of the Village to retain ownership of the Surplus Personal Property, and that the sale of said property is appropriate. 8

9 NOW, THEREFORE, BE IT ORDAINED BY THE President and Board of Trustees of the Village as follows: Section One: The facts and statements contained in the preamble to this Ordinance are found to be true and correct and are hereby adopted as part of this Ordinance. Section Two: The corporate authorities of the Village, having determined that the Surplus Personal Property currently owned by the Village is no longer necessary or useful to the Village and that the Village would be best served by the sale of such property, hereby authorize the Village Manager or his designee to direct the disposition. Section Three: The Village reserves the right to terminate the sale of any of the Surplus Personal Property at any time prior to the consummation of same. Section Four: The Village Manager or his designee is hereby authorized to execute any document necessary to complete the sale of the Surplus Personal Property, as necessary. Section Five: Every provision of this Ordinance shall be separable, and the invalidity of any portion of this Ordinance shall not affect the validity of any other portion of this Ordinance. All ordinances or parts of ordinances in conflict or inconsistent with any of the provisions of this Ordinance are hereby repealed. Section Six: This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. PASSED this day of, AYES: NAYS: ABSENT: APPROVED by me this day of, ATTESTED and FILED in my office this day of, James R. Patterson, Jr., President of the Village of Glenview, Cook County, Illinois Todd Hileman, Village Clerk of the Village of Glenview, Cook County, Illinois 9