Teaching with Technology. Retooling Lecture Capture

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Jemima Chandler
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1 Teaching with Technology Retooling Lecture Capture

2 Joe Tobares Director of Academic Technology Robert Granado Asst. Dir. of Video Conferencing Operations

3 The University of Texas at San Antonio (UTSA) Founded in campuses in San Antonio, TX 1,400+ Faculty 28,000+ Students

4 Academic Technology 18 FTE & 18 PTE over 2 campuses Classroom Support 180 General Purpose Classrooms Over 200 Department Owned Classroom/Labs/Conference Rooms Special Events Video Conferencing Lecture Capture Media Library Storage Media Conversion Online Resources

5 LECTURE CAPTURE WITH

6 What is Skype for Business? q It s an Office 2013 component that it is incorporated in Office 365 enterprise software package with Microsoft. q It s a software application tool for connecting, communicating, and video collaborating with others in and out of your organization. q It s available to the Faculty/Staff/Students at UTSA and all UT- System Universities & Institutions q Lync 2013 is now Skype for Business

7 Skype for Business Practical Academic uses q Web Meetings with class team members q Virtual Group project collaborations q Video collaboration between professor & student q Invite guest speakers to present q Advising and Office Hours

8 Skype for Business Expand on Practical Academic use q Use for Lecture Capture in the Classroom - Why not? Leverage enterprise software license from Microsoft O365 Software based solution Scalable

9 Lecture Capture Pilot Program Pilot took place Fall faculty members from various college disciplines were selected: 2 - History 2 - Accounting 1 - Psychology 1 - Economics To ensure faculty success we provided the following to each pilot participant: USB webcams or USB microphones One- on- one training with each pilot participant Customized documentation resources for quick references Customized Lync Online Interactive Tutorial and Skype for Business Tutorial for additional training

10 Lecture Capture Pilot Program Before the pilot began in the Fall of 2014, the following actions were implemented the Summer of 2014: Surveyed faculty on moving towards a scalable software based lecture capture process in the classroom Upgraded to Lync 2013 (Now Skype4B) from Lync 2010 Hosted Lync 2013 in Microsoft s online cloud and incorporated Office 365 Conducted extensive testing with the Lync Recording Manager feature to ensure recorded video could be streamlined for sharing from saved location Interviewed interested faculty to be a champion advocate upon a successful pilot

11 Lecture Capture Pilot Program MORE. Academic Technology deployed the following measures in each UTSA classroom to ensure a robust experience: Refreshed class podium computers with Windows bit, i5 CPU with 2.9 GHz and 8 GB of RAM Replaced classroom podium monitors with touch a screen monitor Added extra USB ports for Lync/Skype Accessories

12 Live Demonstration of Lecture Capture with Skype for Business

13 Quick checklist before commencing a Skype4B Lecture Capture: Decide what layout you want Skype4B to capture your lecture/presentation. You have the following options: a. Capture voice audio over shared computer content. b. Capture voice and webcam video over shared computer content c. Capture only a web video of yourself lecturing d. Decide if this will be an ad hoc lecture capture session (Meet Now) or you will invite others to view and/or participate during your lecture capture session via an Outlook Skype4B invite

14 Sign in and starting the Lecture Capture We will be using the Meet Now function for this Lecture Capture demonstration. 1. In the Skype4B window, click the drop- down arrow to the right of the Options button 2. Click Meet Now 3. The Join Meeting Audio dialog box will appear on top of your conversation window; choose Use Skype for Business (integrated audio and video) 4. Click OK 5. The Conversation meeting dialog box will appear 6. In the meeting window, click the More Options button, and then click Start Recording. We are now LIVE lecture capturing with Skype4B

15 Example recording of Lecture Capture from pilot program:

16 Moving Forward: Skype4B Lecture Capture Road Map After a successful Fall 2014 semester, we experienced increased use of Lync Lecture Capture in the Spring Next on our road map was to ensure that OIT could leverage this to a Large Scale Classroom Lecture Capture process from capturing to sharing the recorded sessions. The next slide shows our current flowchart roadmap for this process:

18 Noteworthy Skype4B Lecture Capture points: Skype4B lecture capture in the classroom can also be scheduled as a reoccurring Outlook Skype Meeting invite. This link can be shared with students needing to attend class remotely. They will be able view and/or interact with you during the lecture capture. The Meet Now lecture capture option can also be used in your office or home to create supplemental/additional lectures for students Students can use Skype4B to create their group presentations IM chat feature can be a useful tool between Instructor & Students The Windows Surface Pro tablets come installed with Skype4B and can be used in the classroom/office/home Microsoft will soon introduce the Skype4B Broadcast and Producer applications

19 Questions?

20 Setting Up the Lecture Capture for Content sharing Minimize the master Skype app window as the Lecture capture process will center around the functions in the Conversation (1 Participant) meeting window You can share & capture any of the following in a Skype4B recording: Desktop, Program, PowerPoint. *However, for Lecture Capture purposes, it recommended that you share the Desktop view. From your Conversation meeting window, click on the screen/monitor button and a pop- up window with selections will appear Select Desktop: Ø A yellow border around the entire desktop screen will appear to confirm desktop is being shared Ø A status bar at the top will appear with the option to Stop Presenting and the option to unpin this bar & enable auto hide

21 Setting Up the Lecture Capture for Recording In the meeting window, click the More Options button, and then click Start Recording. Use the controls at the bottom of the meeting window to pause or resume recording as needed. Minimize this window to maximize what is being recorded for your Lecture Capture The status bar at the top will also show a red record dot indicating this status You are free to navigate around your desktop to Present the Content you want recorded for your lecture When you are ready to stop recording your lecture, hover to the minimized Skye4B app at the bottom task bar and select the active Conversation (1 Participant) window. Click the stop recording button on the bottom right corner Now click the More Options button, and then click End Meeting

Retrieving the Recording of your Skype4B Lecture Capture On the top menu of the Skype4B App, select Tools > Recording Manager The Microsoft Skype4B Recording Manager app window will appear with a

22 Retrieving the Recording of your Skype4B Lecture Capture On the top menu of the Skype4B App, select Tools > Recording Manager The Microsoft Skype4B Recording Manager app window will appear with a list of all your Skype recording captured on this computer Select the Browse button and a Windows explorer window will appear showing the location where the recordings are saved by default. The default can changed by clicking the Publish button to initiate a new location where the next recordings will be saved. From this location window you can copy/paste or move your MP4 lecture video to a network drive, cloud drive or USB drive

Skype for Business 2016 Windows Meeting Environment

Skype for Business 2016 Windows Meeting Environment Contents Preview....1 Information for Skype for Business Meetings and Conference Calls.... 1 Participant List.4 Change Meeting Audio Settings..5 Transfer