Skype for Business. Improve your team s productivity

Transcription

1 Skype for Business Improve your team s productivity

2 Presented by Biren Shukla, President & CEO Forum Info-Tech

3 About Forum Info-Tech Working as a trusted partner since 2005, Forum Info-Tech is a B2B company providing IT solutions, proactive managed services, and state-of-the-art cloud technology to SMB clients. LevelCloud is a brand of Forum Info-Tech.

4 Which Skype Should I Use? Microsoft Lync is now Skype for Business Key differences between Skype and Skype for Business

5 Microsoft Lync is now Skype for Business All of the essential Lync features are still there like the Quick Actions buttons, which let you IM or call a contact (and more) with just one click or tap. Skype for Business 2016 (Office 365 & Office 2016)

6 Online meeting participants Skype Up to 20 people Skype for Business Up to 250 people Key differences between Skype and Skype for Business Integrates with Office app Separate from Office Fully integrated into Office 365, Outlook, and SharePoint Security and Permissions Encrypted Encrypted, but with stronger authentication and enterprise-level grade security Conference room setup Limited Sophisticated setup Skype and Skype for Business have several things in common, but they are not exactly the same. These applications can differ in which features are available. This table summarizes some of the key differences. Accounts You can create your own account Recommended use Home Work You sign in with your work account ( and password) Cost Free download Various options available Skype for Business 2016 (Office 365 & Office 2016)

7 Presence and Privacy Relationships Presence Notifications Privacy Relationships

8 Get notified when someone s status, or Presence, changes Skype for Business includes a tagging feature that allows you to tag people for alerts when their status changes. The alert is a pop-up on your screen with the contact's picture and a message that tells you the status has changed. If the person you've tagged isn't already in your contacts list, they'll be added to it. Feature available since Skype for Business 2015

9 Going beyond Presence, with Privacy Relationships Your presence information is a quick way for other people to see your availability status. However, you still have control over the privacy relationships that you have with your contacts, and the ability to limit access to your presence information when you need to. Feature available since Skype for Business 2015

10 Skype for Business Meetings Impromptu or Ad-Hoc Skype for Business meeting Scheduling a Skype Meeting from Outlook Skype Meeting Options in Outlook Joining a Skype for Business Meeting Find a local number Authentication and Skype for Business Web App Users Meeting Lobby Manage Participants Choose your View Share your desktop or presentation with Present Co-author in a Skype for Business meeting Recording and Playback a meeting Call Monitor OneNote 2016 and Skype for Business Web conferencing tools Meeting content retention

11 Impromptu or Ad-Hoc Skype for Business meeting Skype for Business lets users escalate simple instant messaging conversations or conversations to PC-based, multiparty audio and video meetings with shared desktops, applications, and documents. Feature available since Skype for Business 2015

12 Scheduling a Skype Meeting from Outlook You can use Outlook or Outlook Web App to schedule a Skype meeting--the same way you schedule meetings normally but with one or two extra clicks. Feature available since Skype for Business 2015

13 1 2 Skype Meeting Options in Outlook 3 If you have a meeting with people outside your company, or you re scheduling a large event, change the meeting options before sending the invites to better fit your meeting requirements. Feature available since Skype for Business 2015

14 Joining a Skype for Business Meeting Most of the time, joining a Skype for Business meeting is as simple as clicking the meeting link. And you can join from anywhere, such as an airport, a coffee shop, your hotel, or your mobile device when you re on the road. Feature available since Skype for Business 2015

15 Find a local number If you re traveling, click Find a local number in the meeting request to find the numbers available for your current location. Feature available since Skype for Business 2015

16 1 Authentication and Skype for Business Web App Users 2 Skype for Business now supports both authenticated and unauthenticated Skype for Business attendees. In some cases you may want to join a meeting with Skype for Business Web App even if the desktop version of Skype for Business is installed. 3 Feature available since Skype for Business 2015

17 Meeting Lobby The lobby is a virtual place where attendees wait to be admitted to your meeting. With the Lobby feature, users decide who gets into the meeting directly, and who waits until the presenter lets them in. Feature available since Skype for Business 2015

18 Manage Participants As the presenter of the meeting, you can use controls such as No Meeting IM to disable IM to help people stay focused on the meeting contact. Feature available since Skype for Business 2015

19 1 Choose your View Conversation 3 (Participants) Pam McCullough In a Skype for Business meeting, participants can select from several view options, depending on how they want to view the meeting content, presenter, or participants. Feature available since Skype for Business 2015

20 Share your desktop or presentation with Present You can show your entire desktop or just a program to everyone in a Skype for Business meeting, call, or instant messaging (IM) conversation. Feature available since Skype for Business 2015

21 Co-author in Meeting Co-author in an IM Co-author in a Skype for Business meeting Collaborate with others when creating documents, spreadsheets or presentations, using Office 365 and Skype for Business 2016 to co-author and edit while in a meeting or instant message (IM) conversation. New feature in Skype for Business 2016

22 2 3 Recording and Playback a meeting 1 The recording feature allows organizers and presenters to record all aspects of a Skype for Business session, including who entered the meeting, audio and video, and content from IM conversations, program sharing sessions, PowerPoint presentations, handouts, whiteboards, and so on. Feature available since Skype for Business 2015

23 Outlook Meeting Notes Skype for Business Meeting Notes OneNote 2016 and Skype for Business Select Location in OneNote You can use OneNote 2016 with Outlook 2016 and Skype for Business 2016 to make it easier to associate your notes with their scheduled events. Feature available since Skype for Business 2015

24 Web conferencing tools Skype for Business provides multiparty web conferencing tools including virtual Whiteboard and annotations, a Poll tool to capture quick feedback, and a Q & A tool to drive engagement by asking your attendees to submit an answer to a question. Feature available since Skype for Business 2015

25 Meeting content retention Customers using Skype for Business Online can upload content to a Skype for Business meeting as attachments, such as PowerPoint presentations, OneNote files, and other files, for a specific retention period before being deleted. Feature available since Skype for Business 2015

26 Skype Meeting Broadcast Skype Meeting Broadcast

27 What is Skype Meeting Broadcast? Skype Meeting Broadcast is a feature of Skype for Business Online and Office 365 that enables you to schedule, produce, and broadcast meetings or events to online audiences up to 10,000 attendees. The Skype Meeting Broadcast portal is where you schedule a meeting of this size. Feature available since Skype for Business 2015

28 Skype for Business Cloud PBX Skype for Business Cloud PBX

29 Skype for Business Cloud PBX simplify communications in the cloud With Skype for Business Cloud PBX (Private Branch Exchange), users can globally manage calls right within Office 365 and eliminate separate PBX systems for information workers. Feature available since Skype for Business 2015

30 FAQ How do Microsoft Office 2016 apps differ? Office apps vs Office Mobile apps vs Office Online Apps Office 2016 apps (and the Skype for Business 2016 app discussed here) are designed for: Office 2016 Suite for desktops and laptops is available for purchase as part of Office 365, or as standalone suite. Office Mobile apps are designed for: Provide simple but powerful mobile features optimized for touch and mobile use, and built for viewing and light editing--a great way to take your work on the go. Office Mobile apps are available for ios iphone or ipad, Android phone or tablet, PC, Mac, and more. Office Online apps: Create, share, and collaborate from anywhere using your favorite web browser--another great way to take your work on the go when working on a public or shared device without Office apps installed. Move seamlessly from Office Online to the full-featured desktop apps (when available) without leaving your document.

31 Reference Microsoft Office 365 & Office Microsoft Office Online Microsoft Office Professional 2016 (standalone) Choose the Office that s right for you

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