Browser Based Web Indexing Guide

Transcription

1 Browser Based Web Indexing Guide Prepared by Laurie B. Maughan Layton Utah FamilySearch Center 915 W. Gordon Avenue, Layton, Utah 84041www.familysearch.org/fhc/layton

2 Web Indexing Indexing is a volunteer program that makes genealogical records searchable online for free. Since the indexing program began in 2006, more than One Billion records have been made searchable online. Indexing is vital for Research. Begin by going to and click on indexing. Hover over Indexing and click on Web Indexing Sign in to FamilySearch. At this point, if you wish to create a short-cut to Web Indexing on your computer desktop do the following: 1. Minimize your screen by clicking on the at the top right hand corner of screen. 2. Notice the Lock next to the web indexing address. 3. Grab the Lock with your mouse and drag it out to your desktop. Situate it where you would like it on the desktop. 2

3 4. Close the original browser you opened and then double click on the newly created web indexing icon and sign in again. Next time you wish to use the web indexing program just double click on your new Web Indexing icon. On your Home Page you will see options which are available to you: 1. My Batches 2. Messages 3. Progress 4. Groups Look under Messages. FamilySearch will send you messages about updates and hints that will be pertinent to indexing. Next to My Batches, click on Find Batches. 3

4 You can set your preferences by scrolling down to the bottom of the page and clicking on Edit Preferences. Select your preferences and then click Save Changes. Return to your Web Indexing Home Page by clicking on Web Indexing at the top of the page. You have the option to choose difficulty level, location, language and time period on your home page as well. You can also choose to check out up to 10 batches. 4

5 You may select certain projects as Favorites. If you have selected and marked projects as favorites you may search for batches on your favorites list. You can choose to check out up to 10 batches from your favorites list as well. Scroll down to Progress. Here you can track your progress and set indexing targets if you choose to set a goal You can set a Target Goal by clicking on the box next to the word Target: and typing in you re the number of records you wish to set as a goal:. 5

6 You may also join a group or add a group. Lets Index! Click on Find Batches. Find the project you would like to work on. Press Start. First you will be asked to Identify All Images. It defaults to Yes. If there is information to be indexed click on Next Image. 6

7 If the image is a Duplicate or Contains No Extractable Data, click on the drop arrow and select the appropriate response. After marking all the images appropriately, you will then begin to type in the fields that are to be indexed. Click on Data Entry to choose what form you would like to index in, i.e. Form or Table and click on your preference. If you choose to use the Form Entry, the form will be on the left hand side of the screen. 7

8 If you choose to use the Table Entry, the form will be at the top of the screen. The fields that Require a response are marked with an *. If the information for required field is not on the document, mark it BLANK by using the keys ctrl followed by B. If the information is absent for a field that is not required press tab to bypass that field. You may enlarge the image or make it smaller by using the scroll bar on the mouse or clicking on the + or symbols on the computer. In many projects, the first field to be indexed it the record is Record Type. By clicking on the drop arrow next to Record Type choose the appropriate record type. Notice the Purple Circle with the question mark inside the circle. If you click on the purple circle icon you will see the field helps. 8

9 After selecting the record type, you will automatically be taken to the next field. Fill in the information in each field as it comes up. When you have finished with the record, and there are more records on the image, click on New Record and fill in the information. When you have finished with the record, you will you will be asked a question Do you see any more information on this image to index? If there are more records on the image, the answer is Yes you click on Create Record 2. If the answer is No, you click on Next Image. Continue indexing until all images have been indexed. At the end of the last image, rather than selecting Create Record, select Submit Batch.. If there are no issues, this box will appear: 9

10 Click on Submit Batch. This box will appear: If when performing a Quality C heck you get this box, you must look at and correct the issues and then perform a Quality Check, then you will have the option to submit the batch. You may choose one of the suggested projects or click on the X and go to the main page and click on Find Batches. Download another batch and enjoy indexing. Note: It is suggested that you pick a project that you like and work in that project until you feel comfortable enough to try another project. 10