Campus Advisor Handbook Admissions

Transcription

1 Application Maintenance Navigation: Home > Develop Enrollment > Evaluate Applicants > Use > Application Maintenance Application Maintenance pages include: Bio/Demo Data: Name, Birth Date, National ID, Visa/Permit, Citizenship, Phone, Addresses: Addresses, Phone, Program Data: Academic Program, Admit Term, Plans, Program Action/Reason Application Data: Admit Type, Academic Level, External Application Number School/Recruiting: Last School Attended Bio/Demo Data Page This page includes the applicant/student s full name information, National Id information. To view Visa/Permit Data, Citizenship, Phone, and Address information, click the desired hyperlink and the system will take you to a new page with the desired information. 1/14

2 Addresses Page This page includes the applicant/student s address, phone, and address information. For most cases the student/applicant will have both a Mailing and Permanent address: the mailing address will have an Address Type (see Mailing in the address type below). To view other address types, either click the View All hyperlink or scroll through the address types using the small arrows (see highlighted section in screen shot below). To view either address or phone number information, click on the desired hyperlink. 2/14

3 Application Program Data Page This page includes the applicant/student s program, admit term, program action/reason, and plan information. Academic Prog (Academic Program) UGRD = Undergraduate U2DG = Undergraduate Second Degree UNON = Undergraduate Non-Degree Status (Program Status) The status depends on the associated Program Action. The status values are Applicant, Cancelled (for denies), Admitted (for admits), Pre-Matric (for SIR d applicants), and Active (for matriculated students). Acad Plan (Academic Plan Major) Plan (Major) code is stored here. Please be aware that the primary major always has a sequence of 1 and the alternate major will have a sequence of two. College assignments are also stored as plans and will typically be plan sequence 3, but not always. Note: to view all rows of data you may need to click View All or navigate through the rows of data using the small arrows (see screen shot above). When one of the plan choices is ALTMJROTHR, this means the plan for plan sequence 1 (primary plan) and plan sequence 2 (alternate plan) are the same, but the sub-plan (minor/concentration) may be different. To view the alternate plan (alternate major) in this case, you will have to navigate to the Academic Interest page outlined on page 6 of this document. In this example, the plan that is shown is the alternate plan (plan sequence 2). BEWARE: The system sorts the plans alphabetically by the plan code, not the plan sequence! Sub-Plan (Minor/Concentration) - Sub-plan code is stored here (minor/concentration). 3/14

4 Application Data Page This page includes the applicant/student s admit type, academic level, and external application number. Admit Type AFR = First-time Freshman BAF = Advanced Freshman CSO = Sophomore Transfer DJR = Junior Transfer ESR = Senior Transfer FSB = Second Baccalaureate GLM = Limited Status HHS = High School Honors IDP = Dual Program RAD = Readmit Academic Level External Application Nbr = ETS ID 4/14

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6 Application School/Recruiting Page This page lists the applicant/student s last school attended. 6/14

7 Academic Interests Navigation: Home > Develop Enrollment > Process Applications > Use > Academic Interest When one of the plan choices is ALTMJROTHR on the Application Program Data page (see page 3 of this document), the academic plan for plan-sequence 1 (primary plan) and plan-sequence 2 (alternate plan) are the same, but the sub-plan (minor/concentration) may be different. To view the alternate plan (alternate major) in this case, you will have to navigate to the Academic Interest page. In the example below, the applicant/student had an Undeclared primary plan and an Undeclared alternate plan. The sub-plans may differ, but you will always find the sub-plan (or concentrate) for the alternate major through this navigation. 7/14

8 Application Evaluations Navigation: Home > Develop Enrollment > Evaluate Applicants > Use > Application Evaluations Application Evaluation pages include: Overall Rating: GPA, Academic Courses, etc. University Requirements: Overall Rating Page This page includes the applicant/student s GPA, course information, etc. In this example you only see one row of data (UCAP- Academic Courses) to view all rows of data (9 in this example) either click View All or scroll through the rows using the small arrows. GPA: View the UCAPGPA (UCAP GPA) row 8/14

9 University Requirements Page This page includes the applicant/student s Subject A, American History, and Institutions information. 9/14

10 Education Navigation: Home > Develop Enrollment > Evaluate Applicants > Use > Education This page includes the applicant/student s educational history. Click View All or use the arrows to view the entire educational history. Note: Schools aren t listed in chronological order, they are listed by the Org ID of the school. Pay attention to the dates of attendance. 10/14

11 Academic Test Summary Navigation: Home > Develop Enrollment > Evaluate Applicants > Inquire > Academic Test Summary This page includes the applicant/student s test scores. Click View All or use the arrows to view the entire educational history. Data Source (Data Srce) of ETS means official test scores, a Data Source of SLF means the test score is self-reported. Note: This page has searching capabilities. If you wish to search by a specific Test ID, enter the desired Test ID and click Search. 11/14

12 Student Groups Navigation: Home > Develop Enrollment > Process Applications > Use > Student Groups This page includes the applicant/student s students groups which include EOP applicant/students, EAP applicant/students, etc. Click View All or use the arrows to view the set of student groups. 12/14

13 Service Indicators Navigation: Home > Build Community > Service Indicators > Inquire > Active Service Indicators Service Indicator Detail Page This page displays the applicant/student s service indicators (both positive and negative) in detail, which include IPA OK to Release To indicators. Click View All or use the arrows to view the set of service indicators. Note: This page has searching capabilities. If you wish to search by a specific service indicator type (positive or negative), click the desired radio button. Service Indicator Summary Page This page displays the applicant/student s service indicators (both positive and negative) in summary, which include IPA OK to Release To indicators. Click View All or use the arrows to view the set of service indicators. For usability, this page is recommended over the Service Indicator Detail page above. Note: This page has searching capabilities. If you wish to search by a specific service indicator type (positive or negative), click the desired radio button. 13/14

14 Personal Checklist Summary Navigation: Home > Build Community > Checklists > Inquire > Person Checklist Summary This page is used to view checklists that the applicant/student has attached to their record. Checklists are used to track the SIR Deposit and Housing Deposit required or waived, Academic History Build, etc. You must use the search parameters to view any checklists. Use the lookup next to either the Function or Checklist. Often checklists will be a Function of ADMA, ADMP, or GEN. 14/14