Club MyNetball Handbook 2018

Transcription

1 Club MyNetball Handbook 2018

2 Table of Contents Introduction... 4 Administrative tasks... 4 MyNetball User Agreements... 4 First time login... 5 Managing your Clubs details... 5 Navigating the home screen... 9 Quick Launch Online registrations only in NQ prices and age brackets How to set the Club up to receive split payments Person List Person search Add new person Custom Person Lists Custom Person Filters Person Roles Person Contact Details Merge Request Accreditation report Registration Tasks Registration Dashboard Creating membership products Creating a sign up form How to add a custom field to a sign up form Disclaimers De-Registration Process How to change participant logins and passwords Registration Reports Payment Gateway report Transaction report Daily transaction report Registration product report Participants payments summary Payment settlement report

3 Payment adjustment report Registration Accounts Registration Detail Report Financial status report NetSetGO NetSetGO Centre Registration Program dashboard Enrolment summary report Program enquiry report Submit NetSetGO withdrawal Competition Tasks Creating teams Nominating teams Competition Reports Team lists Squad list report Team contacts report Team members report Team nomination grading report Matches played Periods played Registered players not in a team Communication Tools people players in a particular team selected team lists player availability notice SMS SMS players in a particular team /SMS history Purchase SMS credits Messaging Messaging history MyNetball App Coaching and Umpiring Development

4 How to apply to host an accreditation course or workshop Foundation Accreditation Course Development Accreditation Course Intermediate Accreditation Course Advanced Accreditation Course Elite Accreditation Course High Performance Umpiring accreditation Website How to load documents/images Changing the home page layout Adding extra HTML pages Changing the banner Changing Menu Items Adding a news item Adding an event Adding a photo gallery Adding social media widgets Creating a html page for a sponsor s footer How to set up a sponsor s footer How to edit the style of the website; colours and fonts Linking external websites to MyNetball websites Appendices Appendice 1 MyNetball user agreement

5 Introduction The 2018 MyNetball handbook is designed to be a tool that Clubs can use throughout the season, it includes information on; administrative tasks, online registrations, reporting, entering competitions and websites. Some of the great features that are in MyNetball include; Less administration. Associations can assign tasks to Clubs such as creating sign up forms and nominating teams for competitions Members can maintain their own information allowing for a more manageable workload More flexible and intuitive competition management Greater access to results and fixtures through the MyNetball app on mobile devices Integrated ability to SMS teams with late changes Automated umpires scheduling, with and/or SMS notifications Visibility over member s accreditation status; with the ability to encourage members to stay current Increased control over the look of information on your websites Enhanced communications, with delivery statistics and list management People management, record the details of everyone involved in netball and assign them a role A central starting point, MyNetball will offer an informative and easy to navigate portal allowing people to quickly access information they want Administrative tasks MyNetball User Agreements MyNetball user agreements will be managed by Netball Queensland for Associations and any affiliated Clubs. 1. Netball Queensland to provide a copy to Associations and any affiliated Clubs that need access to MyNetball. 2. MyNetball user agreements are to be ed to mynetball@netballq.org.au to be processed. Refer to Appendix 1 for a copy of the 2018 MyNetball user agreement. 4

6 First time login Once you have received an with a user name and password log into Enter the user name and password on the right hand side ensuring that you have the administrator option active. Managing your Clubs details The next section is to familiarise yourself with the organisation details tab. This is where you can update information about your Club including website and Facebook accounts. To access this section, you will need to select the organisation name in the top right hand corner. Select the organisation details. This will open an organisation details window which can be edited. In the edit organisation details screen update all the information. The only information that can t be updated is the organisation name and abbreviation. If you require this information changed, please contact your RNO. 5

7 6

8 Don t forget to click update before you continue. 7

9 To update office bearers of the Club, ensure that the new season has been opened and select the organisation name in the top right hand corner. Select the office bearers. This will open a window in which the office bearers can be edited. Change the season Click on the icon to add an office bearer position and name. Enter a title and select the current person from the list. It is important that your office bearers are listed as a person in MyNetball with a role of office bearer, this will make adding your office bearers more efficient. 8

10 Don t forget to click ok before you continue. Repeat process to add; President, Secretary, Treasurer and any other office bearers that the Association needs. Do not display addresses or contact numbers unless you have permission from the office bearer as the information is populated out of their person MyNetball account. Once all office bearers are entered click on the Apply Changes Button. Navigating the home screen After you log in, you will see a menu bar at the top of the screen, just beneath the main MyNetball banner. Users can change their menu view according to the task they want to complete by selecting the appropriate Menu Mode. Menu Mode Menu View Specific for each mode Menu Mode: Toggle between modes available competition participation and website Menu View: contains all the menu items that are specific and available for the selected mode **It is recommended that you take some time to browse through each Mode and associated Menu Views to help familiarise yourself with the options available. The following table provided a broad description of each mode available in MyNetball. Mode Competition Participation Website Description This menu mode is mainly used for clubs to manage participation competing at Association level. Manage or add content to your MyNetball Association website. 9

11 Quick Launch As well as menu modes, the quick launch allows for quick execution of common tasks. Quick Launch is accessible from the Home menu heading of Competition Participation Menu Modes. **Before using this ensure that the season is correct each time. As you can see from the picture above, you can perform a number of tasks using the Quick Launch screen including enter team selection, enter match results, confirm match results, enter player scores and enter match review. Online registrations only in 2018 Registrations for 2018 will be only online for all registration types. The introduction of compulsory online registrations with NetSetGO in 2017 by Netball Australia and the significant online registration numbers across all registration types was encouraging in MyNetball Data Year Total Registrations Selfregistered Program enroll Reg manager Person record % of Self registered ,351 1,291 12,728 17,892 19,187 2% ,349 19,580 8,516 14,434 12,536 34% 2017 (09/2017) 60,407 47, , % 2018 NQ prices and age brackets All members are to be registered in their ages based on their date of birth by the end of the year. Registration Type Age Bracket 2018 Price NetSetGO - Net 5-6 years ( ) $77 ($22 NA, $55 NQ) NetSetGO - Set 7-8 years ( ) $77 ($22 NA, $55 NQ) NetSetGO - GO 9-10 years ( ) $77 ($22 NA, $55 NQ) Junior Player years ( ) $90 Senior Player 18 + (2000 or earlier) $90 Non-Playing Executive committee, coaches, umpires, $35 Member representative managers Volunteer Any volunteer within your organisation $0 10

12 How to set the Club up to receive split payments The Clubs need to have the Association opting into split payments before the Club can opt in. If the Association is opting in for split payments, ask the Association for a link to enter the Clubs bank account into MyNetball. The administrator will need to be logged into MyNetball then copy and paste the link below onto the URL address. The below screen will appear. Update the account. Person List To create a list of members with particular roles or age ranges; Competition participation People Person list 11

13 Once selected person list the following screen will appear. Filter through the options to create a list of members; select a role, age range, Association, registration period or registration type. Select display list. Scroll down to the bottom of the page and download the data into an excel spreadsheet. 12

14 Person search The person search tab will find anyone that has a role with the Club; past or present. Competition participation People Person search By selecting the show extra filtering the screen below will appear to minimize the parameters. 13

15 Add new person Selecting the add new person tab will allow the Club to search Netball Australia s database for any participant that has a role within any affiliated organisation with Netball Australia. Competition participation People Add new person By selecting the show extra filtering the screen below will appear to minimize the parameters. 14

16 Custom Person Lists Created custom person lists can be used in the communication tab. The below screen will appear; Competition participation People Custom person lists Manage Click to add a new custom person list or delete, edit or view current lists. Click the view option to view the actual list of members and custom filters selected. Click on to add new custom list and the screen below appears. 15

17 Enter a title for the List. This will be the name used to identify the list from the administration menu. Optionally, enter a description for the list. This is only displayed on the Custom Person List Management screen to further describe the List Optionally, select a person filter which has previously be created. If a filter is applied, this will reduce (filter) the number of persons displayed in the list according to the criteria specified in the filter. If a filter is not applied, it is equivalent from selecting those with any role within your organisation. Select one or more Output fields by clicking the field name in the available fields list, and clicking the Add -> button. Fields can be removed by clicking the field name in the chosen fields list, and clicking the Remove -> button. These selections affect which fields (data columns) appear in the custom list. Click the Move Up or Move Down buttons to determine the order in which the 16

18 columns will appear in the list, however any custom fields selected will always display as the last columns of the custom list. There is a limit of 20 columns that can be added to a custom list. **Note - Click one or more of options to display extra fields in the available fields list: Custom Fields as defined by the current organisation or by a parent organisation. Player Fields - these are certain fields that apply specifically to player roles. **Note - If selecting registration fields you must apply a player filter to the custom list which selects the applicable association the players are registered to, otherwise these fields will not display in the list. Umpire fields - these are certain fields that apply specifically to umpire roles. Enter the Rows per page from 10 to 100. If more records than this figure appear in your list, they will be broken up in to pages of this size. A small figure means more pages, but each page will load more quickly. Large page sizes may mean slow load times. Select the Sorting type: Auto: Means that each column in the list can be sorted by clicking the column heading when accessing the list. Only a 'primary' sort is possible using this method, ie secondary sort columns (to apply for equal values in the primary column) cannot be specified. Custom: Select which columns to sort on, the list will first be sorted on the Primary column, then the Secondary and Tertiary columns. The sort order cannot be changed when accessing the list using this method (ie column headings will not be clickable) Select an Available to option: ALL means all users from your club can access the list, logged in user means the current user only Click the Save List button to save changes. Custom Person Filters Created custom person filters allows the Club to create lists of members either based on roles or responsibilities. These lists can be found in the communication section. Competition participation People Custom person filters 17

19 Either add new filter or edit the existing custom person filter. You can change a name of a filter and description Dynamic filters page looks like the below image. 18

20 Static filters page looks like the below image. Once the filter has been created, save before leaving the page. Person Roles MyNetball has the ability for participants to have multiple role with multiple organisations depending on how the participant is involved with netball at any given year. Participants role status is completed through the registration process, as soon as a participant register s via the Clubs online registration form they receive a role eg. Junior player, NetSetGO player or a team official umpire. If you need to add a role to a member of the Club eg. The participant has registered as a senior player and they also umpire for the Club and needed to add the role as an umpire to be able to picked up on an umpiring list. Competition participation People Person roles 19

21 The page below appears; there are three (3) steps to follow. Step 1: Select the display all option of the current role of the member. The list will appear on the right hand side. Step 2: Tick the box next to the members that you need to add roles to (one role at a time). 20

22 Step 3: Fill in the options in sections 2,3 and 4. Commit changes before repeating the process to add other roles. Person Contact Details Competition participation People Person contact details The screen below allows the Club to make changes to some basic information in member s records. 21

23 Select the edit icon to make changes and use the green tick to update. Merge Request From time to time participants can have more than one MyNetball number created which can be difficult for participants to keep track of their registrations and their online learning. If you notice that your members have more than one MyNetball number can you, merge the numbers together to ensure that the data is as accurate as possible. Competition participation People Duplicates Person merge request Merge old or unused MyNetball numbers into the one that the participant would like to keep. 22

24 If, however once completed the merged MyNetball states that you can t complete this merge (no access) please let your RNO know and they can complete it for you. Accreditation report Accreditation reports can be generated for coaching, umpiring, and bench officials. This report gives the Club the opportunity to audit your officials to ensure that they are currently accredited, due to fill in a log book for the new season or wanting to complete the next level of accreditation. Competition participation People Accreditation manager In the accreditation manager you can use the drop down box to change the accreditation type and accreditation. Select the level of accreditation, be mindful if the coach holds a development level they won t show up if the foundation level has been selected. It would be recommended to choose all accreditations under the accreditation option. Once selected the accreditation type, it will show the officials accreditation status; either green tick for currently accredited or a red explanation mark for expired accreditation. This report will indicate what accreditation, achievement date and expiry date for each member. 23

25 At the bottom of the page the Club can down load the data into an excel spreadsheet. A Club can use the static person filter to send bulk s to coaches or umpires for up and coming courses. Once selected the image below will appear on the screen. Registration Tasks Registration Dashboard The registration dashboard is a snap shot of the Clubs registration situation of any registration period or date range selected. Competition participation Registrations Registration dashboard See below for the dashboard information. 24

26 Creating membership products To assist Clubs in streamlining their membership registration and sign-on, there is an option to utilise online facilities to allow members to sign-on and register online. To start this process, you will first have to create a membership product. **Note: NetSetGO is not created under products. Competition participation Online forms Configuration Products This will take you to the configure membership signup products page. From here you select add member subscription product or update a product that was used in previous years. Complete the form and press update to create your member product. Remember that you will need to create a different one for each membership type for example; Junior, Senior, Non-playing memberships, Volunteers and Get Started Voucher discounts. Available dates = registration opening and closing dates eg. 1/1/2018? 25

27 Subscription dates = membership valid between dates eg. 1/1/ /12/2016 Here is a brief explanation of what each field refers to. 26

28 After pressing update, you should receive a confirmation message: Back to management screen and you should see the newly created product. 27

29 Repeat until you have created all of your products. Now you have a membership product, you need to create a signup form to allow members to access the product, and register for the current year. Creating a sign up form The sign-up form is the way that members can access the membership product and sign up to the organisation. Ensure that the product type matches the sign up template type; eg. membership product is only visible on a membership signup form. Competition participation Online forms Configuration Signup Form This will take you to the signup form manager page. From here you select add new online registration form or you can re-use the form from previous years. On the following page use the drop down box and select a NA Template and press refresh. Select a sign up form that matches your product category. Eg. a membership product will only be visible on a membership template sign up form. 28

30 Complete the form and click on update to create signup form. The form has been broken up into sections for this manual. Create a title, make the form active, add a disclaimer, recommend that the is a generic . **Note: See next screen shot for additional information about the top description box. To add a link select insert link icon, to add an image select insert image icon. Add any information that your members need to know before purchasing your product. Update before closing the top description box. 29

31 There are three options for payments; Online payments direct into the Club s bank account o Select MyNetball Payment Service o Ensure that allow offline payment option is not ticked Split payments split four ways depending on where the organisation sits on the tree; NA, NQ, Association and Club o Select MPS Disbursement Gateway o Ensure that allow offline payment option is not ticked o Don t select this option if using Get Started Vouchers Create a separate sign up form for Get Started Vouchers Offline payments members create a registration online but don t require to pay at the time o Select No Gateway o Ensure that allow offline payment option is ticked If selecting offline payment option, add additional information to the offline payment description eg. bank account details and reference. The fields below are Netball Australia s default fields. The transaction fee is Fixed Charge 31 cents (0.31) and Variable Charge 1.78%, to ensure that the Association isn t without full payment. 30

32 Clubs can add additional custom person fields which are visible on the left-hand side of the screen. Use the arrows to move the questions into the sign up form or move it off. 31

33 Membership type products are found in the top two boxes with saleable item products available on the bottom two boxes. The left-hand side products are not visible on the sign up form, use the arrows to move them onto the sign up form. The only two options needed in the behaviour options are already selected. Ensure to update before leaving the page. Once this form is completed, click on update and you should receive a confirmation message. 32

34 Back to management screen, you will find you re newly created signup form. Now that the signup form is created, to out to members, selected the edit option. This will re-open your signup form the share link can be found at the bottom of the page. Select a public link which can be copied onto Websites, Facebook and other social media mediums. How to add a custom field to a sign up form Adding additional custom fields to a sign up form allows the Clubs to ask questions to their members that aren t on Netball Australia s default list. Competition participation People Custom person fields 33

35 To create a new custom field, select add new custom field. Fill in the details in the next screen; field details, field type, display options, apply to, active, sort order and then update. Field types are as follows; Text box enough for the participant to write a small sentence o A question that requires the member to choose their own answer Drop down list participant can only select one option o What is your preferred position Radio button list participants can only select one option o Yes, No Checkbox list participant can select more than one option o How would you like to volunteer Date entry only a date can be entered o Blue card expiry entry only an can be entered o Additional option Long description enough for a participant to write a small paragraph o Any playing history The description box text is what is visible in the sign up form under additional fields options. When completed it will show that the item has been successfully added to the additional field options. 34

36 Disclaimers Entity disclaimers can be added to sign up forms as well as the national disclaimer provided by Netball Australia. Competition participation Online forms Configuration Disclaimers Add new disclaimer. Create a title, fill the content and update before assigning the disclaimer to a sign up form De-Registration Process The 2018 de-registration process for players 11+ and non-playing members will be confirmed in 2018, for clarification contact your RNO. 35

37 NetSetGO de-registration information can be found under the NetSetGO section of the handbook. How to change participant logins and passwords A participant login is important for a participant to know and have access to. Within this space the participant can; Update their personal information including address. Access to the E-learning modules. Ability to use the online registration process. A Club can create and send out participant s login information. Competition participation People Participant logins Change the person role to any role it will broaden the search for members. Enter the members name or participant ID (MyNetball number) and change the participant login account status to any. 36

38 Below are the options that should be visible in their account status; No account never logged into MyNetball. You can then use the box on the left hand side and use the action box to send login invite. Invalid no attached to their record (will never be able to access their own record). You will need to edit their record and enter in a valid address. You can then use the box on the left hand side and use the action box to send login invite. Active account has been into their MyNetball account (should know their login details). If they have forgotten use the > box on the left hand side to use the change password option. A digit will appear, provide the new password (will only last 2 hours) to your member to login. 37

39 Locked account has tries to login with unsuccessful attempts. To unlock the account, you can tick the box on the left hand side and then use the action box and choose to unlock accounts and perform action. Registration Reports Payment Gateway report The payment gateway report can show the Club all failed and successful payment transactions into their bank account. Competition participation Online forms Reports Payment gateway report Select a payment gateway option or leave on all, failed or successful or both, date range and generate report. The green dots display successful payments and red failed. The report can be downloaded into an excel spreadsheet at the bottom of the page. 38

40 Transaction report The transaction report allows the Club to pull a report on their online registrations and payments which can be download into an excel spreadsheet if needed. Competition participation Online forms Reports Transaction report Select the registration form (must select one at a time to view answers to registration questions) if there is more than one choice and the date range if required. Located on the report is the participant s MyNetball number, name, date of invoice, amount paid, how that payment was created and the online payment reference. You can download the data into an excel spreadsheet by scrolling the bottom of the page and see all questions answered on the registration form; each question is found in a separate column. 39

41 If the participant didn t pay online at the time of registration but payment has been made at a later date, instead of the payment status paid it would have not paid. Select actions on the right hand side and change the status to paid. Daily transaction report The daily transaction report displays the sales for a certain time period for a particular sign up form selected. Competition participation Online forms Reports Daily transaction report Select a sign up form, date range and go. Scroll down to the bottom of the page, data can be downloaded into an excel spreadsheet. 40

42 Registration product report The registration product report displays the different products that are on offer to members. Competition participation Online forms Reports Registration product report Select a sign up form, date range and go. By selecting a column name, you can sort by alphabetical order or largest to smallest depending on which column you select. Scroll down to the bottom of the page, data can be downloaded into an excel spreadsheet. 41

43 Participants payments summary The participant s payment summary allows the Association to keep a track of participant s payments and add offline or payment plans to member s accounts. Competition participation Online forms Reports Participant payments summary Select a role, date range and search. By selecting a column name, you can sort by alphabetical order or largest to smallest depending on which column you select. To add a payment to a members account, select edit on the right hand side of the member s name. 42

44 Add a new payment or view previous payments made. Payment settlement report The payment settlement report shows any split payments that have been processed. Competition participation Online forms Reports Payments settlement summary 43

45 Date range and search. For more information about the payment either select the detail option to the right of the payment made or use the download report option. Payment adjustment report The payment adjustment report shows any offline payment adjustments made by the Club. Competition participation Online forms Reports Payment adjustment report Filter by date range, batch or status then generate report. 44

46 Registration Accounts Netball Queensland invoices off the registration accounts report produced in MyNetball. Competition participation Registrations Registration accounts The parent organisation is the Association that the Club is affiliated with. To confirm an invoice received from the Association; change the date range to match the invoice, select parent organisation and generate account. The auto settled column will have the amounts that have generated through split payments. The adjustments column has any amounts created in the offline payment adjustments by the Association. The detail button can produce an excel spread sheet (scroll to the bottom of the page) of all members that have been included in that date range. 45

47 Registration Detail Report The registration detail report can be used to sort out last year s list of registered members to obtain their addresses and filter by date of birth. This way the Club can out only the link (Junior or NetSetGO) that is relevant to the member to assist in registering to the correct form. The registration detail report can be downloaded into an excel spreadsheet. Competition participation Registrations Registration detail report Select the registration period, date range and leave the registration mode on all modes, then display registrations. The report will show al members that were regsitred to the year period selcted in the date range that was selected. Scroll down to the bottom of the first page and select download detail report. 46

48 Financial status report The financial status report is a way that the Club can view current registered members. Competition participation Registrations Financial status report Look up a particular member, all members or age range then generate report. The screen below displays the members, MyNetball ID, name, age, registration date the organisation name. The legend below explains the colored dots on the left hand side. The information can be downloaded into an excel spreadsheet if needed. 47

49 NetSetGO NetSetGO Centre Registration The Club s NetSetGO center will need to set up every year. Competition participation Programs NetSetGO centre registration Fill in the information below. Recommend to use generic s when required. 48

50 To add programs to the NetSetGO sign up form select add new program. The following screen appears; the program types are connected to the relevant ages and price brackets created in registration types; Net 5-6 years Set 7-8 years Go 9-10 years The cost is the full amount that the participant will pay. 49

51 50

52 If the coaches are not known at the time of creating programs, leave blank. Update before closing the screen. The below screen appears once a program has been created, add all programs and continue on the page. Ensure to update the bottom of the page before moving on. 51

53 The delivery address is for a first year equipment kit or if a participant s pack is not collected at the post office when initially sent, this address is defaulted as the sender. Agree to the terms and conditions. 52

54 Update before moving onto the registration set up section. Submit application after completing the registration setup section. The registration setup is similar to the signup form in the online form tab. Complete the form and click on update to create the signup form section. The form has been broken up into sections for this manual. Create a title, make the form active, add a disclaimer, recommend that the is a generic . **Note: See next screen shot for additional information about the top description box. 53

55 To add a link select insert link icon, to add an image select insert image icon. Add any information that your members need to know before purchasing your product. Update before closing the top description box. The top description box needs to contain the following statement; Please be aware that once registered as a NetSetGO participant there will be no refund on the participant pack fee ($22) as packs cannot be returned. 54

56 There are three options for payments; Online payments direct into the Club s bank account o Select MyNetball Payment Service o Ensure that allow offline payment option is not ticked Split payments split four ways depending on where the organisation sits on the tree; NA, NQ, Association and Club o Select MPS Disbursement Gateway o Ensure that allow offline payment option is not ticked o Don t select this option if using Get Started Vouchers Create a separate sign up form for Get Started Vouchers Offline payments members create a registration online but don t require to pay at the time o Select No Gateway o Ensure that allow offline payment option is ticked If selecting offline payment option, add additional information to the offline payment description eg. bank account details and reference. The transaction fee is Fixed Charge 31 cents (0.31) and Variable Charge 1.78%, to ensure that the Association isn t without full payment. 55

57 The fields below are Netball Australia s default fields. 56

58 The programs created in the program settings are built in, they appear on the sign up form. Any saleable items created under products (event/program) will appear on the left hand side. Use the arrows to move the product onto your sign up form. Update before leaving the page. As participants register into your program(s), the registrants list is populated. Select all programs or select one program at a time. Download the data into an excel spreadsheet if required. 57

59 Program dashboard The program dashboard is an overview of number of programs created by the Club. Competition participation Programs Program dashboard Click on the view tabs for a detailed information. 58

60 Enrolment summary report The enrollment summary report is a breakdown of any registrations for a particular period, for the Club. Competition participation Programs Enrollment summary report Select a registration period, date range, then generate report. The number of registered members appear under the affected program. The data can be downloaded into an excel spreadsheet. Program enquiry report The program enquiry report is generated by members who have looked the organisation on the website and was unable to register; either the program was closed or full. Competition participation Programs Program enquiry report 59

61 Select a program and search. To ensure good customer service, reply to the enquires. The information can be downloaded at the bottom of the page into an excel spreadsheet. Submit NetSetGO withdrawal The submit withdrawal form is to be used when de-registering a NetSetGO participant. Competition participation Programs Submit NetSetGO withdrawal Fill in the information required. The Club will receive an to inform the organisation if a participant s pack has been sent or not. The participant pack will impact if a participant is entitled to a full refund or if the pack portion needs to be kept as the Club will be invoiced for the pack. 60

62 61

63 Competition Tasks Clubs will require to create teams, then nominate those teams into the Associations competitions. Creating teams Players and coaches must all be registered in MyNetball; you will need to create your team on MyNetball first. Competition participation Tasks Organisation team manager The next step is to click on add new team or edit the squad from previous years. 62

64 Give the team a name and hit update. It s recommended that you use the age category and team name; here is an example: Flyaway 12 s 12 s Flyaway Once completed the first team, keep adding team names until you have finished naming all teams required. Then go back to team manager. You will now edit the squad list for each team you have created. To assign the players, coach and manager to the team. You can do this by selecting a persons name from the available players list and clicking +, which will move them to the squad list. Once you have selected the relevant people, click save, and then click back to entity team management. 63

65 The coaches and managers will need to have the role as a coach or manger to be found in the list. Repeat for all teams. 64

66 Nominating teams After you have entered your team names and squad lists in follow these tabs; Competition participation Tasks Team nomination/lodge team Use the drop down box to select which competition your teams will be entering into. Read the introduction before proceeding. 65

67 Add a new team. Select the category (age group). Predefined team (team name you created in MyNetball). Team name (change from just Club name to the predefined team name. Select coaches name. Select managers name. Enter any relevant information requested from the introduction page into the comment/grading request section. Change the status to confirmed and update. The box won t close automatically you can continue to add all teams then hit close. Once you have completed entering all the Club s teams and closed the box above you can view all teams to ensure that all teams have been entered correctly. 66

68 Competition Reports Team lists Team lists can be filtered and generated to include, name, DOB, signatures ect. Competition participation Tasks Team lists Select the season, round, grade and tick filters required. The report can be printed. 67

69 Squad list report The squad list report will show the team list once the team has been allocated to a grade. Competition participation Tasks Squad list report Select the season and grade, go. The squad list can be downloaded into a PDF. 68

70 Team contacts report The team contacts report allows the Club to create either a PDF report or download the data into an excel spreadsheet for all teams they have created. Competition participation Tasks Team contacts report Select the season and wither graded, ungraded or all types. Click search teams. Select the teams or all, choose a bulk action and perform the action. The screen will depend on whether an or SMS was selected. The screen will populate into the communication section and complete the task. 69

71 Team members report The team members report can be downloaded into a PDF or into an excel spreadsheet. A one pager of the team s player and official s information. Competition participation Tasks Team members report Select the season and either graded, ungraded or all types. Search teams. Scroll down to the bottom of the page to download. Team nomination grading report The team nomination grading report will show player history information if recorded from previous seasons. Competition participation Tasks Team nomination grading report 70

72 Use the filters to create the report that the club wants. The PDF report will show the screen below. Notice that the comments made when nominating the team into the Associations competition is at the bottom. 71

73 Matches played The matches played report can assist the club to keep a track of how many games members have played for the season. **Note: the Association has to enter statistics for the report to be accurate. Competition participation Tasks Reports Matches played Select the season, grade and date range then go. 72

74 Periods played The periods played report can assist the club to keep a track of how many periods members have played for the season. **Note: the Association has to enter statistics for the report to be accurate. Competition participation Tasks Reports Periods played Select the season, grade and then go. Registered players not in a team The registered player not in a team is a report that can assist Clubs to ensure that no registered member isn t allocated to a team for the season. Competition participation Tasks Reports Registered players not in a team If any members appear on the list for the current season, ensure that they either are added to a team or understand why they aren t allocated to a team. 73

75 Communication Tools people MyNetball database can allow the Club to use the information stored to communicate with their membership on a range of levels. The function can be used to distribute future registration processes, AGM or GM information, carnival information or generalised information to specific teams or role types. Competition participation Communication people Select a person filter or select any role. Selct any additonal filters requireed and display receiptents. 74

76 You can attach documents, ideally not overly large. You can a copy to yourself. Send . players in a particular team Clubs can a team at a time that has been created in the organisation team manager section. Competition participation Communication players in a particular team Select a round, grade and go. 75

77 You can attach documents, ideally not overly large. You can a copy to yourself. selected team lists This will compose an automatic (which can be edited) which includes the team selections for upcoming matches, as well as general match information. Competition participation Communication selected team lists 76

78 Select a date range and go. Edit the message if required, send . 77

79 player availability notice This will generate an automatic to the selected current players which requests their availability for upcoming matches. Extra text can be entered in the body field below; this will be appended to the . The should be sent once in the week leading up to the matches. Players can also set their availability for all dates in a given season at any time by logging in to SportzVault. Competition participation Communication player availability notice Edit the message if required, send . 78

80 SMS MyNetball database can allow the Club to use the information stored to communicate with their membership on a range of levels. The function can be used to distribute future registration processes, AGM or GM information, carnival information or generalised information to specific teams or role types. Competition participation Communication SMS SMS people Select a person filter or select any role. Selct any additonal filters requireed and display receiptents 79

81 Ensure that you have SMS credits. Create a message, select the reply option, send SMS. SMS players in a particular team Create a targeted message for a particular team, great for a change of venue, match start time or forfeit. Competition participation Communication SMS SMS players in a particular team 80

82 Select the round, grade and go. Ensure that you have SMS credits. Create a message, select the reply option, send SMS. /SMS history A downloadable report can be found on all past or SMS s sent via MyNetball. Competition participation Communication /SMS history 81

83 Select a date range, a particular user or any user and go. Scroll to the bottom of the page to download the report in to an excel spreadsheet. Purchase SMS credits SMS credits need to purchased before the SMS section can be used. Competition participation Communication Purchase SMS credits View credits history here. The club s current credits balance is displayed. 82

84 To purchase credits, select the number of credits and follow the instructions. Messaging Through the MyNetball app, clubs can push notifications to members. Competition participation Communication Messaging Messaging Create the message, select the scope, select MyNetball app, select send date and time. Send notifications. 83

85 Messaging history A downloadable report can be found on all past messages sent via MyNetball. Competition participation Communication Messaging Messaging history Select a date range, a particular user or any user and go. Scroll to the bottom of the page to download the report in to an excel spreadsheet. MyNetball App Updates are coming in early 2018 refer to for more information. Coaching and Umpiring Development How to apply to host an accreditation course or workshop Visit Netball Queensland s Website under the coaching accreditation tab. 84

86 Scroll down to hosting a workshop or accreditation course. Complete the EOI to Host a Workshop or National Accreditation Course form. Foundation Accreditation Course About the course The online Foundation Coach Accreditation Course is targeted primarily at beginner coaches, teachers, parents and Suncorp NetSetGO coaches and outlines introductory coaching information and basic netball techniques. The Course is the first step in the national coaching accreditation framework and is an important step along the knowledge pathway for a coach. What are the requirements of the course? 1. Current financial member of Netball Queensland Visit for more information on enrolling in the course. Development Accreditation Course About the course The blended learning (online and face-to-face) Development Coach Accreditation Course is targeted at Club, Association and Regional coaches and teachers aiming to further their netball knowledge. The Course is the second step in the national coaching accreditation framework and 85

87 provides a good introduction to skill progression, fault detection and correction and an introduction to basic game play. What are the requirements of the new blended course? 1. Current financial member of Netball Queensland 2. Must hold Foundation Coach Accreditation 3. Completion of the online Development Coach Accreditation component 4. Completion of the online Rules of Netball Theory Exam (70% pass) 5. Completion of the 4 ½ -hour face-to-face workshop NB: Coaches must complete points 3-4 above before proceeding to 5. Visit for more information on enrolling in the course. Intermediate Accreditation Course About the course The Intermediate Coaching course is the third step in the Netball Australia coaching accreditation framework. It is aimed at coaches of Association representative teams. The course focuses on continuing the development of player skills and session planning. It also provides ways to enhance player performance through error identification and providing corrective feedback. What are the requirements of the course? 1. Current financial member of Netball Queensland 2. Must hold Development Coach Accreditation or recognition of current coaching competency at this level 3. Must bring players, 15U or higher Rep Standard for your assessment. The players and times for players will be outlined when the program is confirmed Visit for more information on enrolling in the course. Advanced Accreditation Course About the course The Advanced Coaching course is the fourth step in the Netball Australia coaching accreditation framework. It is aimed at coaches who are looking to extend their learning towards coaching for higher level representative competition. The course takes place over two (2) full weekends usually scheduled for the beginning and end of a winter season. There is a number of theoretical and practical components including game analysis which is done in conjunction with a live Suncorp Super Netball home game. Participants are also required to complete to a satisfactory level a number of assignments. In addition, practical assessment of a one (1) hour coaching session occurs after completing both weekends of the course and the assignments. 86

88 What are the requirements of the course? 1. Current financial member of Netball Queensland 2. Must hold Intermediate Coach Accreditation or recognition of current coaching competency at this level 3.Attendence at both weekends 4.Engage a mentor coach 5.Successful completion of a practical assessment (1 hour) organised and scheduled at time and location mutually agreed 6.Must bring years and over representative skilled players for your assessment Visit for more information on enrolling in the course. Elite Accreditation Course About the course The Elite Coaching Course is the fifth of six steps in Netball Australia coaching accreditation framework. It is aimed at coaches of State League and State level teams. This is a full weekend interactive program that covers technical, tactical and sport science components. Participants are also required to complete to a satisfactory level a number of assignments. The practical assessment is undertaken once workshop, assignments and mentor approval are completed. A game day setting is the context for the practical assessment. The level of the game to be assessed must be a minimum of State League Division 1. What are the requirements of the course? 1. Current financial member of Netball Queensland 2. Must hold Advanced Coach Accreditation or recognition of current coaching competency at this level 3.Attendance at the weekend course 4.Engage a mentor coach Visit for more information on enrolling in the course. High Performance Targeted at highest level State League, Australian Netball League (ANL) and Suncorp Super Netball (SSN) coaches working in a head coach capacity and have overall responsibility for the delivery of a netball program within our high performance system. Netball Australia invites coaches for this accreditation course. 87

89 Umpiring accreditation C badge requirements 88

90 B Badge requirements 89

91 A badge 90

92 AA badge 91

93 Website How to load documents/images Before any items can be uploaded onto the website the information needs to be stored in the file manager. Website Content File Manager To upload files or images to the file manager, select the file for documents or image for images for them to be stored into. Upload the files to the directory by using the icon. Follow the instructions to upload the files/images. Start with select files, search your computer and open. 92

94 To ensure that the upload was successful you can check the folders in the file manager. Changing the home page layout It is recommended that you have an idea of what you want the website to look like before you start, what kind of widgets and how many. To edit the home page layout click on edit. Website Site Design Layout Manager 93

95 The banner, menu widget and news rotator are locked and are not able to be moved. You will notice a widget above image widget on the right, this is locked as Netball Australia advertises up and coming events. To add extra sections, click +row to add arrow in. Choose a row option and ok. 94

96 Add widgets by clicking on the +widget icon. Choose a widget type, there descriptions are below. Different Widget Options Banner Menu Image HTML Advert YouTube Video Events Twitter Facebook Score Board News Rotator Inserts an image that displays as the banner of the website Standard and additional menu items (recommended limit 10-12) Inserts an image Adds page information Inserts an advert Inserts a YouTube video Displays event information from the event manager Inserts Twitter feeds Inserts Facebook feeds Add in match and ladder data Displays news items in a rotating setting 95

97 To edit any widget click on the cog symbol on the right hand side. Save when you make changes. Changes can be viewed before making them live by selecting preview. When you re happy with the changes select publish to make live on the website. Adding extra HTML pages HTML pages can be created and stored by using the following instructions. Website Content Html Pages General Pages To create a new Html page, click on go next to add new page. Give the page a name in the page identifier section. Tick use page identifier as page heading to show this as the page name on the website. Add text, images, links or embed you tube videos into the page content box. To embed videos and links, search for the content on the internet. For video s - select share and embed and copy the code given. 96

98 To insert images select the insert image icon, all properties, image manger icon. Select from the file manager and insert. To insert links type the text eg. click here and highlight it. Select the insert link icon, paste in the URL link, change the target to new window and ok. Repeat these steps for all your extra pages, then link these to your menu items once created. Changing the banner The banner is the business s (Club) branding including the Clubs logo and colours. Website Site Design Layout Manager To edit the banner you need to go through the home page layout, click on edit. 97

99 Select the cog symbol on the right to edit the banner widget. Choose the image from file source drop down menu. Add a link or text if applicable. Ok. The widget will be successfully updated. Save when you make changes. Changes can be viewed before making them live by selecting preview. When you re happy with the changes select publish to make live on the website. 98

100 Changing Menu Items There are two menu modes; simple and advanced. Website Menu Management Menu Editor Select before creating new menu items. Under menu items, click on the create a child icon. Add the new menu item title. Use the target type drop down box to make the choice of desired page. 99

101 After the target type is changed more options will be available. Make your choice, update. If open in new window is an option always tick. HTML Page Slideshow Gallery File External Built in Select from one of the HTML pages that has been created Select from one of the slideshow gallery that has been created Select from a file that has been saved in the file manager An external URL link from the internet A page that has been created in MyNetball eg. Fixtures & Results Repeat the steps above to build your menu items and subpages. Adding a news item News items can be updated news or worthwhile information source for your members. Website Content News Creating a new news item, select add a new News item. 100

102 Follow the instructions to add a new news item. Create an item title Set a news item date and item expiry date. If you give the news item an expiry it will take the news item off the live website automatically, this ensures the Clubs website isn t filled with expired events and old news If the hide item box is ticked the item will not show on the live website A tick in the box for show in news rotator will show your news item on the home page The authors name is connected to the user of MyNetball at the time of uploading the news item The directory will allow an image to be displayed behind the caption text on the news rotator, the image has to have been saved in the file manager In the item content section, a description of the event can be entered, if you want to attach a nomination form or a document to be opened. o To insert images select the insert image icon, all properties, image manger icon. Select from the file manager and insert. o To insert links type the text eg. click here and highlight it. Select the insert link icon, paste in the URL link, change the target to new window and ok. 101

103 To add a word or PDF document select the icon. To add a website link you tube video copy and paste the URL in the space provided. Find the document required and insert. 102

104 MyNetball will take you back to this page, it will show either the document attached or the URL provided. If correct select ok. At the bottom of the page, select update. Save changes. If all information has been added correctly, it will say item added successfully. Go into the Clubs live website to view the newly added news item. Make adjustments if needed. 103

105 Adding an event List all of the Clubs events here. This will filter through the events widget. Website Content Events Add a new event. 104

106 Fill in the information below, including a title and date. If you give the event an expiry it will take the event off the live website automatically, this ensures the Association/Clubs website isn t filled with expired events and old news. If the hide item box is ticked the item will not show on the live website A tick in the box for show in news rotator will show your news item on the home page The authors name is connected to the user of MyNetball at the time of uploading the news item The directory will allow an image to be displayed behind the caption text on the news rotator, the image has to have been saved in the file manager In the item content section, a description of the event can be entered, if you want to attach a nomination form or a document to be opened. o To insert images select the insert image icon, all properties, image manger icon. Select from the file manager and insert. o To insert links type the text eg. click here and highlight it. Select the insert link icon, paste in the URL link, change the target to new window and ok. Click on show in news rotator if you want it to be a part of the news section. Add an image in the floating image section. Add content if applicable or link a nomination form if applicable. 105

107 Under the icons, a description of the event can be entered, if you want to attach a nomination form or a document to be opened. Highlight the text click here and use the hyperlink to attach the document. To add a word or PDF document select the icon. To add a website link you tube video copy and paste the URL in the space provided. Find the document required and insert. 106

108 MyNetball will take you back to this page, it will show either the document attached or the URL provided. If correct select ok. At the bottom of the page, select update and save changes. Repeat the above steps for all events. 107

109 Adding a photo gallery Photo galleries can be used for sharing a carnivals photo s with your membership or player profiles, committee profiles and life members profiles. If you have rep teams, players, coaches or umpires that are involved in high performance pathways this can be used to highlight those achievements to the Associations/Clubs broader membership. Website Content Photo Galleries Add new slideshow gallery Add a gallery name, the description is optional and choose the gallery type. 108

110 The images need to be uploaded into the file manager to be able to find the images. Select the images to add to the gallery group, when finished click update gallery. Save changes. The images will appear with an option to add a caption. If adding a player profile, the caption could include a player s position, team name and most current netball experience. Update gallery and save changes. To add a slideshow gallery to a menu item, go to changing menu items. Instead of choosing a Htlm page select a slideshow gallery. 109

111 Adding social media widgets Social media allows the Clubs to engage with their members on other platforms. Facebook, Twitter, Instagram and You Tube channels are among the fastest growing communication tools available to sporting organisations. Website Site Site Layout Manager To edit the home page layout click on edit. To add extra sections click +row to add arrow in. Choose a row option and ok. 110

112 Once the new row has been created, click on +widget to choose the widget type. Below are the options for widgets, the social media choices are; Facebook, Twitter or You Tube. The table below outlines how to add the URL s to the widget. You Tube Twitter Facebook To obtain your playlist ID: *View your YouTube Playlist *Click Share *Copy the URL *Extract everything after the letters: "list=pl" To set a Twitter account you will need to enter your Twitter handle: *Go to your Twitter page (e.g. *Your handle is the text at the end of the string (interactsport in the above example) To set a Facebook account do the following: *Log into your Facebook page *Click Edit page *Select Update page info *In Page Address click on edit *Add a short Facebook name e.g.netballnsw *Check this is available and save *Copy the URL to the Facebook widget 111

113 Facebook: Twitter: You Tube: Creating a html page for a sponsor s footer Website Content Html Pages 112

114 Add a new page Give the Page an identifier, use it as the page header. Add a table. A single line table, each sponsor will be a square in the table. 113

115 Expand the table and insert the sponsor s logo by using the image manager icon. Select the sponsor s logo (already saved in the file manager). And insert. Repeat until all sponsor s logos are in each square of the table. Highlight one logo at a time and insert the sponsor s website link by using the insert link icon. 114

116 Go to the sponsor s website and copy their URL to insert here. Change the target type to new window so when a member clicks on the sponsor s logo it will open a new window for the sponsor website and ok. Save down the bottom of the page. Once the Html page has been created you can move to how to set up a sponsor s footer. How to set up a sponsor s footer A sponsor s footer can be available on the home page of the website or can be available on every page on the website. Maximising the Associations/Clubs sponsors exposure to the Associations/Clubs membership base is an added bonus for your sponsors. Website Site Site Layout Manager To edit the footer you need to go to the home page layout click on edit. 115

117 The footer is the separate row on the bottom of the page. To add extra sections, click +row to add arrow in. Choose a row option and ok. Single Row would be best for a sponsor s footer. Add widgets by clicking on the +widget icon. Choose a widget type, Html page. Create a Html page first, a single row table with each of the sponsors logo s and then link the sponsor s website into each logo and ok. 116

118 How to edit the style of the website; colours and fonts Editing the website to match the Associations/Clubs colours, fonts and styles will ensure your current and future members recognise your brand. Website Site Site Layout Manager Edit the site styles. The styles manager will allow the Association/Club to change colours, images, text size and fonts. The table below outlines what each function will change. 117

119 Site Colours Primary colour Sets the banner, menu and widget header background colours Background Secondary colour Background colour Background image Background repeat Sets the banner, menu, widget header text colour and menu hover colour Sets the background colour Sets an image in the background Formats the background image Menu Item padding This is the space between the menu text and the border for each menu item (for more items set a smaller padding size) Text size The menu text font size Text Font family The font style used throughout the website Save and publish when completed. 118

120 Linking external websites to MyNetball websites If a Club has an external website but wishes to change and use the MyNetball website, your traffic can be re-directed from the old website address to the new MyNetball address. For info follow this link OR Competition Management Help Help Topics Click on linking to MyNetball from external web sites. Follow the instructions. Appendices Appendice 1 MyNetball user agreement 119

121 120

122 121

123 122