Skills covered: Create a New Presentation Add New Slides Modify Text and Layout Reorder Slides Apply a Theme

Transcription

1 HANDS-ON EXERCISE myj HOE2 Training 2 Presentation Creation To help state employees learn the process for presentation creation, you decide to give them guidelines for determining content, structuring a slide show, and assessing content. You create a slide show to deliver these guidelines. Skills covered: Create a New Presentation Add New Slides Modify Text and Layout Reorder Slides Apply a Theme STEP1 CREATE A NEW PRESENTATION You begin creating the presentation for employees using the default slide layout. You start by entering the text of your presentation, knowing that you can format the presentation later. a. Press Ctrl+N to create a new blank presentation. PowerPoint opens a new blank presentation using the default template with the Office theme. The slides have a white background, and the font for the placeholder text is Calibri. f TROUBLESHOOTING: Open PowerPoint if you closed it after completing Hands-On Exercise 1. j b. Save the presentation with the name p01h2content_lastnamefirstname. C. Click inside the title placeholder containing the Click to add title prompt, and then type Creating Presentation Content. d. Click inside the subtitle placeholder, and then type your name. e. Click in the Notes pane, and then type today's date and the name of the course for which you are creating this slide show. f. Save the presentation. STEP 2 ADD NEW SLIDES You continue creating your presentation by adding a second slide with the Title and Content layout. After adding a title to the slide, you create a bulleted list to develop your topic. After adding the presentation content, you proofread the presentation to ensure no errors exist. Refer to Figure 1.15 as you complete Step 2. Simplify the Content Creating Presentation Content Use one key concept per slide Use the 7x7guideline Limit slide to seven or fewerlines -Limit lines to seven, or fewer words Who is the audience? What are their needs? What aretheir expectations? How much do they already know? How can you help them understand? Edit the Content FIGURE 1.15 New Slides with Text Content > Identify purpose Researchtopic Brainstorm Create the storyboard - Title slide -Key points -Conclusion Maketext concise - Eliminate excess aoverbs and adjectives - Use few prepositions Use strong active verbs The key to an effective presentation is planning ahead!

2 a. Click New Slide in the Slides group on the Home tab. The new Slide 2 contains two placeholders: one for the title and one for body content. You can insert an object, such as a table or image, by clicking a button in the center of the content placeholder. To enter text in a bulleted list, type the text in the content placeholder. b. Type Simplify the Content in the title placeholder. C. Click in the content placeholder, type Use one main concept per slide, and then press Enter. By default, the list level is the same as the previous level. d. Type Use the 7x7 guideline and press Enter. e. Click Increase List Level in the Paragraph group. The list level indents, and the bullet changes from a solid round bullet to a hyphen indicating this is a subset of the main level. f. Type Limit slide to seven or fewer lines and press Enter. g. Type Limit lines to seven or fewer words. By default, the list level is the same as the previous level. h. Click New Slide four times to create four more slides with the Title and Content layout. i. Type the following text in the appropriate slide. Use Increase List Level and Decrease List Level to change levels. Slide Slide Title Develop the Content Edit the Content Bullet Data Who is the audience? What are their needs? What are their expectations? How much do they already know? How can you help them understand? Identify purpose Research topic Brainstorm Create the storyboard Title slide Introduction Key points Conclusion Make text concise Eliminate excess adverbs and adjectives Use few prepositions Use strong active verbs The key to an effective presentation is planning ahead! CHAPTER 1 Introduction to PowerPoint

3 FYI FYI j. Click Spelling in the Proofing group on the Review tab, and correct any errors. Carefully proofread each slide. The result of the spelling check depends on how accurately you entered the text of the presentation. k. Click the Slide 2 thumbnail in the Slides tab pane. Use the Thesaurus to change main in the first bullet point to key, and then click the Close button on the Thesaurus. I. Save the presentation. r~ STEP 3 MODIFY TEXT AND LAYOUT You want to end the slide show with a statement emphasizing the importance of planning and decide to modify the text and layout of the slide to give it more emphasis. You also leave space on the slide so that later you can add an animated clip. Refer to Figure 1.16 as you complete Step 3. The key to an effective presentation is planning ahead! FIGURE 1.16 Slide with Modified Text and Layout a. Click the Slide 6 thumbnail in the Slides tab. b. Click the Home tab, and then click Layout in the Slides group. C. Click Title Slide from the Layout gallery. The layout for Slide 6 changes to the Title Slide layout. The Title Slide layout can be used on any slide in a slide show if its format meets your needs. d. Click the border of the title placeholder, and then press Delete. The dotted line border becomes a solid line, which indicates the placeholder is selected. Pressing Delete removes the placeholder and the content of that placeholder. 6. Click in the subtitle text. Clicking inside a placeholder shows the dashed line border, which indicates the placeholder is in edit mode. f. Click the placeholder border to change it to a solid line, which selects the entire object, and then drag the border of the subtitle placeholder containing your text downward until it is near the bottom of your slide. The layout of Slide 6 has now been modified. g. Select the text in the subtitle placeholder if necessary, and then apply Bold and Italic, h. Save the presentation.

4 STEP 4 REORDER SLIDES You notice that the slides do not follow a logical order. You change the slide positions in Slide Sorter view. Refer to Figure 1.17 as you complete Step 4. Develop the Content Creating Presentation Content Whc is :he audience What are tl What are their expectations? Hew much do they already know? How can you help them understand Slide 2 moved to the j Slide 5 position j Make text concise - Eliminate exce-;: adverbs - Use f Use Strong active verbs Simplify the Content Use one key concept per slide Use the 7* 7 guideline -UmttslkJsto FIGURE 1.17 Reordered Slide ShowX a. Click the View tab, and then click Slide Sorter in the Presentation Views group. The view changes to thumbnail views of the slides in the slide show with the current slide surrounded by a thick border to indicate it is selected. Your view may differ from Figure 1.17 depending on your zoom level and screen resolution settings. Notice that the slides do not follow a logical order. b. Select Slide 2, and then drag it before the summary (last) slide so that it becomes Slide 5. As you drag Slide 2, the pointer becomes the move pointer, and a vertical bar appears to indicate the position of the slide when you drop it. After you drop the slide, all slides renumber. C. Double-click Slide 6. Your presentation returns to Normal view. d. Save the presentation. STEP 5 APPLY A THEME To create a more consistent and business-like look for your presentation, you decide to apply a theme. After applying the theme, you reposition a placeholder to create a more attractive appearance. Refer to Figure 1.18 as you complete Step 5. CHAPTER 1 Introduction to PowerPoint

5 The key to an effective presentation is planning ahead! FIGURE 1.18 Slide 6 with Urban Theme and Repositioned Placeholder > a. Click the Design tab, and then click the More button in the Themes group. Point to each of the themes that appear in the gallery to display the ScreenTip with the name of each theme and a Live Preview of the theme on the current slide. b. Click Urban to apply the theme to the presentation. The Urban theme has a clean, simple background with a business-like color scheme, making it a good choice for this presentation. C. Click to select the placeholder at the bottom of the screen, and then drag a sizing handle to resize the placeholder so that it contains three lines. d. Drag the placeholder to the left side of the slide and position it slightly under the double green lines. e. Keep the presentation open if you plan to continue with Hands-On Exercise 3. If not, save and close the presentation, and exit PowerPoint.