Microsoft Office PowerPoint Chapter 1. Creating and Editing a Presentation
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1 Microsoft Office 2007 PowerPoint Chapter 1 Creating and Editing a Presentation
2 Objectives Start and quit PowerPoint Describe the PowerPoint window Select a document theme Create a title slide and text slides with single- and multi-level bulleted lists Save a presentation Copy elements from one slide to another Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 2
3 Objectives View a presentation in Slide Show view Open a presentation Display and print a presentation in grayscale Check spelling Use PowerPoint Help Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 3
4 Plan Ahead Find the appropriate theme Choose words for each slide Format specific elements of the text Determine where to save the presentation Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 4
5 Starting PowerPoint Click the Start button on the Windows Vista taskbar to display the Start menu Click All Programs at the bottom of the left pane on the Start menu to display the All Programs list Click Microsoft Office in the All Programs list to display Click Microsoft Office PowerPoint 2007 to start PowerPoint and display a new blank document in the PowerPoint window If the PowerPoint window is not maximized, click the Maximize button next to the Close button on its title bar to maximize the window Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 5
6 Starting PowerPoint Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 6
7 Choosing a Document Theme Click Design on the Ribbon to display the Design tab Click the More button in the Themes gallery to expand the gallery, which shows more Built-In theme gallery options Click the Flow theme to apply this theme to Slide 1 Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 7
8 Choosing a Document Theme Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 8
9 Entering the Presentation Title Click the label, Click to add title, located inside the title text placeholder to select the placeholder Type A World Beneath the Waves in the title text placeholder. Do not press the ENTER key Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 9
10 Entering the Presentation Title Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 10
11 Entering the Presentation Subtitle Paragraph Click the label, Click to add subtitle, located inside the subtitle text placeholder to select the placeholder Type Spring Break in Cabo San Lucas, Mexico and then press the ENTER key Type Presented by Dave Ehlin, SGA President but do not press the ENTER key Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 11
12 Entering the Presentation Subtitle Paragraph Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 12
13 Selecting a Paragraph Triple-click the paragraph, Presented by Dave Ehlin, SGA President, in the subtitle text placeholder to select the paragraph Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 13
14 Italicizing Text With the subtitle text still selected, click the Italic button on the Mini toolbar to italicize that text on the slide and on the slide thumbnail Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 14
15 Selecting Multiple Paragraphs With the second subtitle text paragraph selected, press the CTRL key and then triple-click the first subtitle text paragraph, Spring Break in Cabo San Lucas, Mexico, to select both paragraphs Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 15
16 Changing the Text Color With both paragraphs selected, click the Font Color arrow on the Mini toolbar to display the palette of Theme Colors and Standard Colors Click the Dark Blue button in the Standard Colors row on the Mini toolbar (row 1, column 9) to change the font color to dark blue Click outside the selected area to deselect the two paragraphs Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 16
17 Changing the Text Color Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 17
18 Selecting a Group of Words and Increasing Font Size Position the mouse pointer immediately to the left of the first character of the text to be selected (in this case, the C in Cabo) Drag the mouse pointer through the last character of the text to be selected (in this case, the s in Lucas) Click the Increase Font Size button on the Mini toolbar once to increase the font size of the selected text from 26 to 28 point Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 18
19 Selecting a Group of Words and Increasing Font Size Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 19
20 Bolding Text Click the Bold button on the Mini toolbar to bold the three selected words Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 20
21 Decreasing the Title Slide Title Text Font Size Select the title slide title text, A World Beneath the Waves Click the Decrease Font Size button on the Mini toolbar twice to decrease the font size from 56 to 48 point Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 21
22 Decreasing the Title Slide Title Text Font Size Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 22
23 Saving the Presentation With a USB flash drive connected to one of the computer s USB ports, click the Save button on the Quick Access Toolbar to display the Save As dialog box If the Navigation pane is not displayed in the Save As dialog box, click the Browse Folders button to expand the dialog box If a Folders list is displayed below the Folders button, click the Folders button to remove the Folders list Type Cabo Package in the File name box to change the file name. Do not press the ENTER key after typing the file name If Computer is not displayed in the Favorite Links section, drag the top or bottom edge of the Save As dialog box until Computer is displayed Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 23
24 Saving the Presentation Click Computer in the Favorite Links section to display a list of available drives If necessary, scroll until UDISK 2.0 (E:) appears in the list of available drives Double-click UDISK 2.0 (E:) in the Computer list to select the USB flash drive, Drive E in this case, as the new save location Click the Save button in the Save As dialog box to save the presentation on the USB flash drive with the file name, Cabo Package Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 24
25 Saving the Presentation Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 25
26 Adding a New Text Slide with a Bulleted List Click Home on the Ribbon to display the Home tab Click the New Slide button in the Slides group to insert a new slide with the Title and Content layout Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 26
27 Adding a New Text Slide with a Bulleted List Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 27
28 Entering a Slide Title Click the label, Click to add title, to select it and then type Package Highlights in the placeholder. Do not press the ENTER key Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 28
29 Selecting a Text Placeholder Click the label, Click to add text, to select the text placeholder Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 29
30 Typing a Single-Level Bulleted List Type Four nights at the Azure Seas Resort and then press the ENTER key to begin a new bulleted first-level paragraph Type Breakfast buffet, lunch, dinner, and snacks and then press the ENTER key Type Two large swimming pools and then press the ENTER key Type Round-trip airfare and hotel transfers and then press the ENTER key Type Daily activities, including water sports but do not press the ENTER key Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 30
31 Typing a Single-Level Bulleted List Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 31
32 Adding a New Slide and Entering a Slide Title Click the New Slide button in the Slides group on the Home tab to insert a new slide with the Title and Content layout Click the title text placeholder and then type Rates and Booking in this placeholder. Do not press the ENTER key Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 32
33 Adding a New Slide and Entering a Slide Title Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 33
34 Typing a Multi-Level Bulleted List Click the bulleted paragraph text placeholder Type Only $495 double occupancy and then press the ENTER key Click the Increase List Level button in the Paragraph group to indent the second paragraph below the first and create a second-level paragraph Type Non-diver rate: $275 and then press the ENTER key to add a new paragraph at the same level as the previous paragraph Type Single occupancy: add $150 and then press the ENTER key Click the Decrease List Level button in the Paragraph group so that the second-level paragraph becomes a first-level paragraph Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 34
35 Typing a Multi-Level Bulleted List Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 35
36 Typing the Remaining Text for Slide 3 Type Nonrefundable $150 deposit required and then press the ENTER key Click the Increase List Level button in the Paragraph group to demote the paragraph Type Due by October 1 and then press the ENTER key Click the Decrease List Level button in the Paragraph group to promote the paragraph Type Travel insurance highly recommended but do not press the ENTER key Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 36
37 Typing the Remaining Text for Slide 3 Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 37
38 Creating Slide 4 Click the New Slide button in the Slides group Type Snorkeling and Diving in the title text placeholder Press CTRL+ENTER to move the insertion point to the text placeholder Type Three days of two-tank boat dives and then press the ENTER key Click the Increase List Level button. Type Weights and tanks included and then press the ENTER key Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 38
39 Creating Slide 4 Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 39
40 Creating a Third-Level Paragraph Click the Increase List Level button so that the second-level paragraph becomes a third-level paragraph Type Instructors available for beginners and then press the ENTER key to create a second third-level paragraph Click the Decrease List Level button two times so that the insertion point appears at the first level Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 40
41 Creating a Third-Level Paragraph Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 41
42 Typing the Remaining Text for Slide 4 Type Various locations based on diving skills and then press the ENTER key Press the TAB key to increase the indent to the second level Type Spectacular underwater wildlife and landscapes and then press the ENTER key Press the TAB key to increase the indent to the third level Type See squids, sea turtles, snakes, barracudas, and stingrays but do not press the ENTER key Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 42
43 Typing the Remaining Text for Slide 4 Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 43
44 Duplicating a Slide Click the Slide 1 thumbnail in the Slides tab to display Slide 1 Click the New Slide arrow in the Slides group on the Home tab to display the Flow layout gallery Click Duplicate Selected Slides in the Flow layout gallery to create a new Slide 2, which is a duplicate of Slide 1 Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 44
45 Duplicating a Slide Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 45
46 Arranging a Slide With Slide 2 selected, drag the Slide 2 slide thumbnail in the Slides pane below the last slide thumbnail Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 46
47 Deleting All Text in a Placeholder With Slide 5 selected, click the subtitle text placeholder to select it Click the subtitle text placeholder border to change the border from a dashed line to a solid line Click the Cut button in the Clipboard group on the Home tab to delete all the text in the subtitle text placeholder Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 47
48 Deleting All Text in a Placeholder Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 48
49 Changing Document Properties Click the Office Button to display the Office Button menu Point to Prepare on the Office Button menu to display the Prepare submenu Click Properties on the Prepare submenu to display the Document Information Panel Click the Author text box, if necessary, and then type your name as the Author property. If a name already is displayed in the Author text box, delete it before typing your name Click the Subject text box, if necessary delete any existing text, and then type your course number and section as the Subject property Click the Close the Document Information Panel button so that the Document Information Panel no longer is displayed Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 49
50 Changing Document Properties Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 50
51 Saving an Existing Presentation with the Same File Name Click the Save button on the Quick Access Toolbar to overwrite the previous Cabo Package file on the USB flash drive Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 51
52 Using the Scroll Box on the Slide Pane to Move to Another Slide Position the mouse pointer on the scroll box Press and hold down the mouse button so that Slide: 5 of 5 A World Beneath the Waves appears in the slide indicator Drag the scroll box up the vertical scroll bar until Slide: 1 of 5 A World Beneath the Waves appears in the slide indicator Release the mouse button so that Slide 1 appears in the Slide pane and the Slide 1 thumbnail has an orange border in the Slides tab Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 52
53 Using the Scroll Box on the Slide Pane to Move to Another Slide Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 53
54 Starting Slide Show View Point to the Slide Show button in the lower-right corner of the PowerPoint window on the status bar Click the Slide Show button to display the title slide Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 54
55 Starting Slide Show View Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 55
56 Moving Manually through Slides in a Slide Show Click each slide until Slide 5 (A World Beneath the Waves) is displayed Click Slide 5 so that the black slide appears with a message announcing the end of the slide show Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 56
57 Displaying the Pop-Up Menu and Going to a Specific Slide With the black slide displaying in Slide Show view, right-click the slide to display the pop-up menu Point to Go to Slide on the pop-up menu, and then point to 2 Package Highlights in the Go to Slide submenu Click 2 Package Highlights to display Slide 2 Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 57
58 Displaying the Pop-Up Menu and Going to a Specific Slide Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 58
59 Using the Pop-Up Menu to End a Slide Show Right-click Slide 2 and then point to End Show on the pop-up menu Click End Show to return to Slide 2 in the Slide pane in Normal view If the Microsoft Office PowerPoint dialog box appears, click the Yes button Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 59
60 Using the Pop-Up Menu to End a Slide Show Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 60
61 Quitting PowerPoint Point to the Close button on the right side of the PowerPoint title bar Click the Close button to quit PowerPoint Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 61
62 Starting PowerPoint Click the Start button on the Windows taskbar to display the Start menu Point to All Programs on the Start menu to display the All Programs list and then point to Microsoft Office on the All Programs list to display the Microsoft Office list Click Microsoft Office PowerPoint 2007 on the Microsoft Office list to start PowerPoint and display a new blank presentation in the PowerPoint window If the PowerPoint window is not maximized, click the Maximize button on its title bar to maximize the window Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 62
63 Opening a Presentation from PowerPoint With your USB flash drive connected to one of the computer s USB ports, click the Office Button to display the Office Button menu Click Open on the Office Button menu to display the Open dialog box If the Folders list is displayed below the Folders button, click the Folders button to remove the Folders list If necessary, click Computer in the Favorite Links section and then scroll until UDISK 2.0 (E:) appears in the list of available drives Double-click UDISK 2.0 (E:) to select the USB flash drive, Drive E in this case, as the new open location Click Cabo Package to select the file name Click the Open button to open the selected file and display Slide 1 in the PowerPoint window Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 63
64 Opening a Presentation from PowerPoint Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 64
65 Checking Spelling Click Review on the Ribbon to display the Review tab Click the Spelling button in the Proofing group to start the spelling checker and display the Spelling dialog box Click the Ignore button to skip the word, Cabo Click the Ignore button to skip the word, Ehlin. When the Microsoft Office PowerPoint dialog box appears, click the OK button to close the spelling checker and return to the current slide, Slide 1, or to the slide where a possible misspelled word appeared Click the slide to remove the box from the word, Ehlin Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 65
66 Checking Spelling Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 66
67 Displaying a Presentation in Grayscale Click View on the Ribbon to display the View tab Click Grayscale in the Color/Grayscale group to display Slide 1 in grayscale in the Slide pane Click the Next Slide button four times to view all slides in the presentation in grayscale Click the Back To Color View button in the Close group to return to the previous tab and display Slide 5 with the default Flow color scheme Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 67
68 Displaying a Presentation in Grayscale Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 68
69 Printing a Presentation Click the Office Button to display the Office Button menu Point to Print on the Office Button menu to display the Print submenu Click Quick Print on the Print submenu to print the slides When the printer stops, retrieve the hard copy of the five Cabo Package slides Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 69
70 Printing a Presentation Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 70
71 Searching for PowerPoint Help Click the Microsoft Office PowerPoint Help button near the upper right-corner of the PowerPoint window to open the PowerPoint Help window Type document theme in the Type words to search for text box at the top of the PowerPoint Help window Press the ENTER key to display the search results Click the Maximize button on the PowerPoint Help window title bar to maximize the Help window Click the Apply or customize a document theme link to display information regarding applying or customizing themes Click the Close button on the PowerPoint Help window title bar to close the PowerPoint Help window and display Slide 5 Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 71
72 Searching for PowerPoint Help Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 72
73 Quitting PowerPoint Click the Close button on the right side of the title bar to quit PowerPoint If necessary, click the No button in the Microsoft Office PowerPoint dialog box so that any changes you have made are not saved Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 73
74 Summary Start and quit PowerPoint Describe the PowerPoint window Select a document theme Create a title slide and text slides with single- and multi-level bulleted lists Save a presentation Copy elements from one slide to another Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 74
75 Summary View a presentation in Slide Show view Open a presentation Display and print a presentation in grayscale Check spelling Use PowerPoint Help Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition 75
76 Microsoft Office 2007 PowerPoint Chapter 1 Complete
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