Microsoft Excel 2010 Level III

Transcription

1 Microsoft Excel 2010 Level III Excel is a spreadsheet program used to enter, manipulate, compute, graph, analyze, and store numeric data. Its uses, include managing budgets, grade books, and maintain simple address lists. Handout Objectives: 1. Add Comments a) Show b) Hide 2. Data Tab: a) Remove Duplicates 3. Home tab: a) Draw Cells 4. Excel Templates: a) Time Sheets b) Budgets LaGuardia Community College Thomson Ave, Long Island City, New York Created by ISMD s Dept. Training Team.

2 1. How to add comments to a cell in Excel 2010 The first thing you ll want to do is click on the cell where you want to insert the comment. In Excel 2010, you can add comments to a worksheet by going to the Review tab in the ribbon bar. In the Comments group, click on New Comment. In the Excel spreadsheet a comment text box will appear where you can type in your new comment. Type in your comment and click outside of the text box when you are done. You ll notice that there is a small red arrow at the top right of the cell, indicating that this cell has a comment. Clicking on the cell automatically brings up the comment. How to add comments to a worksheet in Excel XP/2003 In Excel 2003 and XP, you have a couple of more options for inserting comments into a cell since there is no ribbon bar. You can use the menus at the top, the mouse context-menu or the reviewing toolbar. Add Comments Using Menu Bar First, you need to click on the cell that you want to insert the comment into. Then click on the Insert menu option and choose Comment. 2 P a g e

3 Just like in 2010, a text box will appear next to the cell where you can enter your comment. Also, a red triangle appears at the upper right hand corner of the cell. Add Comments Using Mouse Context Menu Another simple, yet nifty way to insert a comment into an Excel cell is to simply right-click on the cell and chooseinsert Comment. This actually works in both Excel 2010 and Excel Add Comments Using Reviewing Toolbar Finally, you can use the Reviewing toolbar in Excel to add comments to cells. To open the Reviewing toolbar, go to View, Toolbars, and choose Reviewing. 3 P a g e

4 The first icon on the far left is the New Comment button. Click on it and a new comment box will appear in the currently selected cell. That s it! You can also check out other options on the Reviewing toolbar to display/hide comment, delete comments, print comments and more. Have a question about comments, post a comment! Enjoy! [tags]add comments to excel, working with comments, add comment to cell, add comment to worksheet, add comment to workbook, insert comments in cell[/tags] 2. Remove duplicate values When you remove duplicate values, only the values in the range of cells or table are affected. Any other values outside the range of cells or table are not altered or moved. 4 P a g e

5 CAUTION Because you are permanently deleting data, it's a good idea to copy the original range of cells or table to another worksheet or workbook before removing duplicate values. 1. Select the range of cells, or make sure that the active cell is in a table. 2. On the Data tab, in the Data Tools group, click Remove Duplicates. 3. Do one or more of the following: Under Columns, select one or more columns. To quickly select all columns, click Select All. To quickly clear all columns, click Unselect All. If the range of cells or table contains many columns and you want to only select a few columns, you may find it easier to click Unselect All, and then under Columns, select those columns. 4. Click OK. A message is displayed indicating how many duplicate values were removed and how many unique values remain, or if no duplicate values were removed. 5. Click OK. 3. Draw cell borders 1. To display the Borderstoolbar, click the arrow next to Borders on the Formatting toolbar, and then click Draw Borders. 2. On the Borders toolbar, choose a style and line color for your borders. 5 P a g e

6 Click the arrow next to Line Style and then click the style that you want to use. Click Line Color and then click the color that you want to use. 3. On the Borders toolbar, click the arrow next to Draw Border to choose which drawing tool to use. To draw borders around only the outside of a selection of cells, click Draw Border. The mouse pointer will turn into a draw border tool. To draw individual borders around every cell that you select, click Draw Border Grid. The mouse pointer will turn into a draw border grid tool. 4. Tip You can use either tool to draw a border on just one side of a cell. Instead of dragging the tool across a cell, simply click the edge where you want the line to appear. Notes If a cell contains rotated text, the border will appear rotated to the same degree as the text. Holding the CTRL key temporarily switches between the draw border mode and draw border grid mode. Erase cell borders 1. To display the Borderstoolbar, click the arrow next to Borders on the Formatting toolbar, and then click Draw Borders. 2. On the Borders toolbar, click Erase Border. The mouse pointer will turn into an eraser tool. 3. To remove borders, do one of the following: To remove a single border, click that border with the eraser tool. 6 P a g e

7 To remove more than one border, drag the eraser tool across the borders that you want to remove. 4. To stop erasing borders, click Erase Border on the Borders toolbar again, so that the eraser tool is no longer displayed. Note Holding the CTRL key temporarily switches between the Erase Border mode and Erase Border Grid mode. 4. Templates can be found on the office button,this button is located in the upper-left corner of the Word window and opens the menu shown here. b. Click the Microsoft Office Button, select New then click Installed Templates (or Local Templates in Access). All the templates currently installed on your computer will be listed. Highlight the template you want to use and click Create. A new file will in the template you ve selected. open 7 P a g e