Martin & Chapman Co Wright Circle * Anaheim, California * 714/ * Fax 714/

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1 Martin & Chapman Co Wright Circle * Anaheim, California * 714/ * Fax 714/ CITY OF BURBANK October 13, 2016 OFFICE OF THE CITY CLERK Estimate All Mail 275 E OLIVE AVE Estimate based on BURBANK, CA Total Active Voters Candidates, 0 Measures Runoff for 3 Council, 2 School, GENERAL MUNICIPAL ELECTION 1 Clerk or Treasurer April 11, Drop Off Centers Adding Korean, Tagalog, Thai PRE-ELECTION SUPPLIES 1 Calendar of Events NC NC PROCESSING OF COUNTY VOTER FILES RECEIVED 1 E - 54 Day County Voter File $ $ E - 29 Day County Voter File $ $ E - 14 Day County Voter File $ $ AFTER ELECTION SUPPLIES 10 Certificates of Election - "Fill in the Blank" $1.00 $10.00 MILITARY AND OVERSEAS VOTER SUPPLIES 1 Process Military and Overseas Voters $75.00 $ Extract s, gather and attach forms and ballots to $75.00 $ Ballot Groups $25.00 $ Military & Overseas Voters & Supplies $1.50 $ ALL MAIL BALLOT VOTER LABELS NCOA (National Change of Address) Set-up charge $75.00 $ NCOA Processing for Change of Address $0.004 $ Mail Manager Automated Sort & Palletization $ $ Generate 54 Day Voter Labels (54 day voters) $3, Generate 29 Day Voter Labels (29 day voters) $ Generate 14 Day Voter Labels (14 day voters) $61.65 ALL MAIL BALLOT SUPPLIES All Mail Ballot Outgoing Envelopes - for hidden sig envelopes $ ea $14, All Mail Ballot Identification/Return Envelopes/hidden sigs $ ea $16, Provisional Ballot Envelopes $0.35 $ Vote by Mail Canvass Set $45.00 $ Drop Off Site Supply Sets $50.00 $ Purple Envelopes for voters who lost return envelopes $0.25 $ "I VOTED" stickers - ES $0.005 $ BOXES, LABELS FOR ALL MAIL BALLOT SUPPLIES 29 Voted Ballot Boxes for VBM Ballots-regular size $3.10 $ Voted Ballot Boxes for VBM Ballots-1/2 size $3.50 $ Labels for Voted Ballot Boxes $0.50 $ Seals for Voted Ballot Boxes $0.50 $43.50

2 VBM TRACKING SYSTEM Vote by Mail Tracking System / Active and Inactive Voters $3, VOTE REMOTE SIGNATURE VERIFICATION SYSTEM 1 Vote Remote - Format & Load Voter Signature File $ $ Barcode capturing from Vote Remote to VBM Tracking $ $ Signature Verification (MC to pay directly to ESS) $0.30 $3, PRECINCT SUPPLIES 20 Kiosks - 1 for Inside & 1 for Outside each Drop Off Site $40.00 $ PVBM INSERTS / VOTER INFORMATION PAMPHLETS X 5.5 Booklets / 40 Pages / Voter Information Pamphlets/Eng-Span $30, X 5.5 Booklets / 24 Pages / Voter Information Pamphlets/Korean only $3, X 5.5 Booklets / 24 Pages / Voter Information Pamphlets/Tagalog only $3, X 5.5 Booklets / 24 Pages / Voter Information Pamphlets/Thai only $3, (includes candidate statements costs of approximately $750 per language + tax ) OFFICIAL BALLOTS AND SUPPLIES 2 Official Ballots - Typeset Ballot / per side / English & Spanish $ $ Official Ballots / Vote by Mail $0.24 $16, Official Ballots / Test-Duplicates $0.24 $ Total Official Ballots 1 Test / Duplicate Overprint / each Card $25.00 $25.00 OFFICIAL BALLOTS / FOREIGN LANGUAGE FACSIMILES OFFICIAL BALLOT FACSIMILES / TYPESETTING 1 Korean Facsimile of Official Ballot (typesetting per side) $ $ Tagalog Facsimile of Official Ballot (typesetting per side) $ $ Thai Facsimile of Official Ballot (typesetting per side) $ $ BALLOT COUNTING / ELECTION NIGHT SUPPLIES 1 Election Night Supply Kit $35.00 $ Counted Ballot Seals $1.00 $ Ballot Counter Rental / incl. 2 Operators / Card 1-side 1 $4, $4, Additional Ballot Counter Operator $ $ Ballot Counter Rental-Additional Counter Used for Counting $1, $1, Add'l Programming / Card 1-side 2/102 $ $ Add'l Programing to count VBM's/Provisionals by precinct $20.00 $ Add'l Tally of Late VBM's & Provisional Ballots $ $ SUBTOTAL Subtotal / Taxable Items $113, Sales Tax $10, $123, MISCELLANEOUS SERVICES 3 Rental of Voting Booths - Regular $15.00 $ Rental of Voting Booths - Disabled $15.00 $ Create Semi-Official Result of Votes Cast in Excel $ $ Repair/maintenance/re-wrapping of Kiosks / hour $25.00 $25.00 TRANSLATIONS Spanish Translations 1 Ballot(s)/Designations $ $ Candidates Statements $ $2, Korean Translations

3 Tagalog Translations Thai Translations MAILING SERVICES / ALL MAIL BALLOTS 1 Track My Mail / Planet Code tracking $ $ Intelligent Mail Barcode Full Service Preparation Fee $ $ Transfer of Data File to Mailer $ $ day file / Addressing Envelopes (excludes military voters) $0.10 $6, Ballot Group setups $10.00 $ Insert PVBM's/54 day only/3 Items (envelope, ballot, pamphlet) $16, Mail preparation, Postal Documentation $ $ Inserting materials into Envelopes for City Clerk's use $ day file / Addressing Envelopes $0.10 $ Inserting materials into Outgoing Envelopes $ day file / Addressing Envelopes $0.10 $ Inserting materials into Outgoing Envelopes $ POSTAGE ACTIVITY / ALL MAIL BALLOTS 150 Affix Meter Tape 1st class Postage - 54 Day file $0.25 $ Affix Meter Tape 1st class Postage - 29 Day file $0.25 $ Affix Meter Tape 1st class Postage - 15 Day file $0.25 $ DELIVERY SERVICES 1 Deliver All Mail Ballot Packages to Post Office $1, $1, Deliver VBM Supplies to City $ $ Deliver Drop Off Supplies to City $ $ Pickup from & Return to County Warehouse - Ballot Boxes, etc. $ UPS/Fed Ex charges $ Total Nontaxable Items $40, TOTAL OF THIS ELECTION $164, Implementation surcharge 15% $24, $188, invoice continues POSTAGE RECONCILIATION / ALL MAIL BALLOTS Day Ballot Packages $16, Day Ballot Packages $ Day Ballot Packages $ Total Postage @.89 Additional Postage Due (Credit for unused postage) $17, $17, TOTAL OF POSTAGE DUE (OR CREDIT TO CITY) $17,904.86

4 PLEASE PAY THIS AMOUNT $206,757.73

5 Definitions of terms used above: 1 Processing of County Voter Files Received: M&C receives a voter file in either flat or delimited format from the county, and we must format and manipulate that data to put into our programs that then generate reports and labels Generate PVBM Voter Labels: M&C takes the formatted voter file, extracts the PVBM voters, merges it with a postal software for automated sorting, upload it to Track My Mail software, and adds the Intelligent Mail Barcode to each voter. Generate Voter Address Labels: M&C takes the formatted voter file, merges it with a postal software for automated sorting for the best postage amount, and merges with your assigned precinct and polling places for each voter. Affixing Address Labels: M&C sends the generated voter address labels from above to a mailing house, which then affixes (via inkjet) the voters name, address and polling place information onto the sample ballots for each voter. Addressing PVBM Envelopes: M&C sends the generated pvbm voter address labels from above to our envelope addresser, which then affixes (via inkjet) the voters name, address and voter ID information onto the envelope for each pvbm voter.