Nuts and Bolts for Practitioners. What we will cover today. My Background Singleton B. Wolfe Memorial Tax Conference

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1 Nuts and Bolts for Practitioners A few practice aids to leverage your tax season hours What we will cover today Some of the things I have used Software Tools to leverage your time Maximize your client contact with these tips Practice management aids 2 My Background First tax returns done at a local firm while in college We used a 914 Xerox Machine and a clear template to write on in pencil 3 L. W Godel, Jr. CPA CGMA 1

2 4 Now we use 5 Software Tools and APPS Some free and not so free to leverage your time 6 L. W Godel, Jr. CPA CGMA 2

3 To Do Helper 7 Toodledo 8 Toodledo 9 L. W Godel, Jr. CPA CGMA 3

4 Toodledo 10 Toodledo 11 Toodledo 12 L. W Godel, Jr. CPA CGMA 4

5 Toodledo 13 Toodledo vs Pop up Note 14 Toodledo Web or Mobile it is there 15 L. W Godel, Jr. CPA CGMA 5

6 More info on Toodeldo 16 More info on Toodeldo 17 REVIEW OF PRODUCTS BEYOND415 GUIDANCE 18 L. W Godel, Jr. CPA CGMA 6

7 Background on post-filing compliance work Post-filing tax work is increasing IRS is employing more automated compliance techniques Tax professional surveys demonstrate this fact Customer retention risk The tax notice typically goes to the taxpayer the pro may not be aware Much confusion on handling of IRS practice and procedure issues Little IRS provided instruction or forms for resolution Little third-party training and tool sets This is nuisance work; largely unbilled Survey: 28% of time is billed 19 Beyond415 Guidance A tax practice & procedure library, expandable for your firm s specialties Practical guidance on tax practice and procedure Specific work plans to address most post-filing issues 500+ template forms & letters Expandable for new guidance topics and firm specialties (e.g, SALT, nonprofit, specialty taxes) 20 How Guidance helps a tax firm Save time Saving time in completing work that is often not billed Get it right, the first time The average turn around with the IRS is 61 days Empower your team to do more Few training materials exist; usually done by senior tax pros Easy to implement; no integration Just search and use Append your own examples for one place for all of your research 21 L. W Godel, Jr. CPA CGMA 7

8 REVIEW OF PRODUCTS BEYOND415 WORKCENTER 22 Beyond415 WorkCenter Technology that standardizes and drives time savings Gives tax pros tools to manage the progress of postfiling work Pulls client data in from premise based tax systems through Secure data connectors Files open prepopulated in Word & PDF Desktop files automatically synced to the cloud Record client notes and reminders Optional client gateway for secure messaging and file transfer 23 How WorkCenter helps a tax firm Unique tax practice & procedure system Allows practices to track status, leverage staff, access step-by-step instructions and keep a record of what s been done by whom. One interface for your day-to-day tasks The four most common functions in one simple interface Creating documents and letters Adding notes and reminders Researching an issue Sending files or messages Create a firm-wide library of standard documents & best practices WorkCenter allows you to leverage your expertise across the practice Securely share files and messages Easy client activation Threaded discussions easy to read 24 L. W Godel, Jr. CPA CGMA 8

9 File In Time 25 Tax Tools by CFS Tax Software Worksheets print with the client's name and your firm name in a professional quality format. Include them as attachments to the tax return or present to the client with an invoice, which can also be generated by TaxTools. 26 Tax Tools by CFS Tax Software Hundreds of tax forms included (many not found in tax preparation software), such as SS- 4, Power of Attorney and Offer in Compromise. 27 L. W Godel, Jr. CPA CGMA 9

10 Tax Tools by CFS Tax Software Client information is mapped directly onto the form. Multiple versions of a form may be saved for a client. Forms print exactly as they appear on screen. Most forms can be ed as a PDF. 28 Tax Tools by CFS Tax Software Handy financial calculators, including Mutual Fund Average Cost Basis and several Loan and Investment modules. 29 Tax Tools by CFS Tax Software Flowcharts allow you to answer a series of questions to determine filing status, inherited IRA options, whether the taxpayer falls under the "Kiddie Tax" rules, etc. 30 L. W Godel, Jr. CPA CGMA 10

11 Payroll Calculator 31 Planner 32 Tax Tools by CFS Tax Software 33 L. W Godel, Jr. CPA CGMA 11

12 Tax Tools by CFS Tax Software 34 Tax Tools by CFS Tax Software 35 Tax Tools by CFS Tax Software Tax Tools Sample Print outs.pdf 36 L. W Godel, Jr. CPA CGMA 12

13 Use an Organizer AICPA Others are available in tax software CPASiteSolutions.com 37 Don t get carried away with Apps 38 IOS / ANDROID Intuit Go Payment Syncs with Intuit QuickBooks Pay as you go at 2.75% per swipe Or Monthly $12.95 plus 1.75% Funds go directly to your bank 39 L. W Godel, Jr. CPA CGMA 13

14 IOS / ANDROID 40 IOS / ANDROID 41 IOS / ANDROID 42 L. W Godel, Jr. CPA CGMA 14

15 IOS / ANDROID CCH MOBILE Available IF you subscribe to IntelliConnect 43 IOS / ANDROID -BNA If Not -there is a free iphone / ipad /Android Free Access to tax rates and schedules 44 IOS / ANDROID -BNA 45 L. W Godel, Jr. CPA CGMA 15

16 IOS / ANDROID -BNA 46 Maximize your Client contacts How to do this with out actually seeing them 47 What about appointments? Put your calendar on your website 48 L. W Godel, Jr. CPA CGMA 16

17 What about appointments? Then let your client pick the time 49 What about appointments? Use of a Google calendar is the easiest If your web guy cannot do it try CpaSitesolutions.com includes a client portal 50 Be on Linked In 51 L. W Godel, Jr. CPA CGMA 17

18 Start a Wordpress Blog 52 See where you are on Google 53 Aids to Help Manage Your Practice Stay In Control 54 L. W Godel, Jr. CPA CGMA 18

19 Data Security 55 Use 3 Portable Drives 1 Terabyte drives are less than $100 3 Terabyte drives run around $130 BRING BACK THE DAY BEFORE TAKE LAST NIGHTS OFF PREMISES 56 PHISHING ATACK 57 L. W Godel, Jr. CPA CGMA 19

20 ACTUAL PHISHING ATACK Hello (Google Drive) Jim Bowdren I've shared an item with you. Hi, You did my tax for me 2 yrs ago and iwant you to do it again for me this year. Attached is my w2 and other documents needed please contact me back if there is anymore information you need Thanks Jim Bowdren W2 and other Document 58 FBI Computer Intrusion Comment Very clever. I'm sure a ton of people will fall for this. Summer is always slow and everyone is looking for new clients. Augenbaum, Scott E. [mailto:scott.augenbaum@ic.fbi.gov] 59 An Employee Leaves and? Log Me In Go to My PC Remote Data Data Gone with former employee? Or Worse Sold to Hackers 60 L. W Godel, Jr. CPA CGMA 20

21 Disgruntled ex-employee admits hacking admitted that after he was terminated through the use of the user names and passwords of others deleted customer shipping records, manipulating shipping rate tables and hacked into the company president's account faces 10 to 16 months in prison for the crime 61 Accountants hacked, data for 900 exposed In May 2013 Hackers stole data from a local accounting firm in a breach that may have impacted as many as 900 customers The CPA Firm has arranged for clients to get identity theft protection 62 Office Tools Professional THE PRACTICE MANAGEMENT SOFTWARE I USE 63 L. W Godel, Jr. CPA CGMA 21

22 Office Tools Professional 64 Office Tools Professional 65 Office Tools Professional 66 L. W Godel, Jr. CPA CGMA 22

23 Office Tools Professional 67 Office Tools Professional -Activity 68 Office Tools Professional 69 L. W Godel, Jr. CPA CGMA 23

24 2013 Singleton B. Wolfe Memorial Tax Seamlessly Integrated L. W. Godel, Jr. CPA CGMA 70 L. W. Godel, Jr. CPA CGMA 71 L. W. Godel, Jr. CPA CGMA 72 1:55-2:45 pm Nuts And Bolts For Practitioners L. W Godel, Jr. CPA CGMA 24

25 73 74 Work from anywhere The Easy way Go to My PC as low as $9.95 per month Install GoToMyPC. You cancreate your accountanywhere, but to set it up you need to be physically present at the Mac or PC you want to access remotely. Are you there? Then log in at and click Install GoToMyPC to start the simple setup. 75 L. W Godel, Jr. CPA CGMA 25

26 Work from anywhere The Easy way GO to My PC Connect from another device. On your other computer, log in at Press Connect and your desktop will appear in front of you. Go mobile! To connect on the go, download the free app for ipad, iphone, Kindle Fire or Android devices. 76 Microsoft Remote Desktop Connection To allow remote connections on the computer you want to CONNECT TO Open System by clicking thestartbutton, right-clickingcomputer, and then clicking Properties. Click Remote settings. If you're prompted for an administrator password or confirmation, type the password or provide confirmation. 77 Microsoft Remote Desktop Connection 78 L. W Godel, Jr. CPA CGMA 26

27 Microsoft Remote Desktop Connection Under Remote Desktop, select one of the three options. Click Select Users. If you're an administrator on the computer, your current user account will automatically be added to the list of remote users and you can skip the next two steps. In the Remote Desktop Users dialog box, click Add. In theselect Users or Groupsdialog box, do the following: To specify the search location, clicklocations, and then select the location you want to search. InEnter the object names to select, type the name of the user that you want to add, and then clickok. The name will be displayed in the list of users in the Remote Desktop Users dialog box. Click OK, and then click OKagain. 79 To Start Remote Desktop on the computer you want to work FROM Either set up a VPN or connect on your network Open Remote Desktop Connection by clicking thestartbutton. In the search box, typeremote Desktop Connection, and then, in the list of results, click Remote Desktop Connection. In thecomputer box, type the name of the computer that you want to connect to, and then clickconnect. (You can also type the IP address instead of the computer name.) 80 Questions 81 L. W Godel, Jr. CPA CGMA 27

28 Contact Information Laimon W. Godel, Jr. CPA, CGMA Cell Web 82 L. W Godel, Jr. CPA CGMA 28