EXPENDITURE: BANK RECON

Transcription

1 EXPENDITURE: BANK RECON 1

2 TABLE OF CONTENTS About Munsoft... 3 Import Bank st mnts... 4 Layout of Bank Statement to be Imported:... 4 Copy file to Munsoft... 4 Import The CSV File... 5 Reconcile Cash Book... 5 Matching... 6 Reconciliation Report... 8 Un match bank recon entries... 9 Purge Bank St mnnt... 9 Bank Month End Run Notes

3 ABOUT MUNSOFT - Munsoft is developed in a modern recognized programming language to facilitate quick and easy enhancements. - The user interface is a Graphical User Interface and screens are easy to understand and navigate. - Munsoft runs on a recognized modern relational database called ORACLE 10g. - The database performs Audit functions that records all master file amendments (Add, Change, Delete), records the date and time, user as well as the old and new value of the field changed. - Third party vendors may easily gain direct read-only access to Munsoft via an ODBC driver. - All Munsoft operator menus are customized to the operator s functions to be performed i.e. the system has a soft menu structure. If at any stage you don t have an option on your menu that you need you can ask your System Administrator or the support staff at Munsoft to give you the latest Menu structure. - All updating happens in real-time i.e. no batch processing or overnight updating. - Munsoft integrates with 3 rd party software systems like Contour, PAYDAY, VIP, EasyPay, Pay@, electronic meter reading handhelds, prepaid vending systems, TGIS, ZMS, Metrolev, MBS, Lawpac, LaserCom, CAB Holdings and all South African Banks. - Auditors and Financial consultants can easily extract any information from the FMS menu into Excel. (Consumers Debtors Extract Menu) - Munsoft uses an issue logging system called SYSAID. SYSAID is a web based call logging system that automatically escalates issues should they not be attended to within a time-frame and keeps all parties informed via . It is important to log all requests on the Issue Logging system as requests telephonically or via could get lost or the person may be on leave and not be able to attend immediately. When the issues are logged on SYSAID the issues are picked up by any of the support staff at Munsoft immediately and the status of the issue can be monitored by the municipality. When logging an issue remember to give as much information as possible regarding the query and attach screenshots or reports to assist the support staff in troubleshooting the issue quickly. - Munsoft provides the option of sending out SARS compliant Consumer Statements via MMS to cell phones and Warning, Cut Off, Final Notice and General Notices via SMS to cell phones. Once you have signed up you will be given an MMS and SMS account. - All modules on Munsoft are integrated to the Vote Ledger. - Munsoft is parameter driven. - All Modules run on their own calendar which allows a module to run ahead until the GL catches up. For example the Cashier Module can close to allow the cashiers to carry on with the new month if the other modules are running behind. 3

4 IMPORT BANK ST MNTS Cashbook New Bank Recon Import Bank St mnts The import file needs to be saved in CSV format Layout of Bank Statement to be Imported: CSV Layout: The import file needs to be saved in CSV format Column 1: BRANCH CODE Column 2: DATE format: YYYYMMDD Column 3: DOCUMENT NUMBER Column 4: DESCRIPTION Column 5: REFERENCE Column 6: AMOUNT format to number! COPY FILE TO MUNSOFT The CSV File must be copied over to /u1/proclassic/bank_recon 4

5 IMPORT THE CSV FILE Select the Bank Code first before your Import. o Notes: The system does not allowed to import into Prior period. You need to unreconcile the previous month if you like to import the prior month. Duplicates and Invalid Rows will not be skipped. RECONCILE CASH BOOK You may do recons on all your cashbook votes. This is where you will choose your bank account, Fiscal, matched or not. On Entry of the screen there s a filter and Sort screen. 5

6 Sorting can also be done by clicking on the drop downs for each side. MATCHING Select the transactions you want to match. (Use the Ctrl key to select more than one transaction at a time.) Click on Match 6

7 If you like to add a journal from the bank to the cashbook, highlight it and click on the journal button To view more information on an Item of the cashbook, you right click on that the cashbook entry and select VIEW. 7

8 RECONCILIATION REPORT The Bank Reconciliation report can be printed on the statements Button. Do you want detailed or Summary. 8

9 UN MATCH BANK RECON ENTRIES You can match Items together by right clicking on that item and selected match. After Match is selected the amount you selected will be added to the amounts at the bottom of the screen and the row will be ticked. You un-match items with the same process. After the matching is done you can click on the Match button to match all items that are selected. Click on continue to commit that changes or cancel to cancel all changes that were made. PURGE BANK ST MNNT This screen is for deleting rows on the Bank. Only Unmatched items can be deleted. 9

10 BANK MONTH END RUN Supervisors Regular Procedure Month end Bank recon After the Reconciling for the month, the period should be closed by clicking on the Month End Run button and it can be opened by clicking on the reconcile button. 10

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