MYOB Exo Business. Version History x

Transcription

1 MYOB Exo Business Version History 2018.x

2 Contents Introduction 5 Exo Business New Features... 6 Use Special Characters for More Complex Passwords... 6 View Cost Prices and Margins on Sales Order Line Periscope... 7 Database Updates... 7 Resolved Issues... 9 Exo Business Core... 9 Exo Configuration Clarity Reports Exo Business New Features Updates to the Exo Business Database Interface Updates FX Improvements Updates to Record Locking Resolved Issues Exo Business Core Exo Job Costing Exo Business New Features Memo Extra Fields ing Activities Payment Surcharges Important: Restrictions on the Surcharge Feature Creditor Default GL Codes... 19

3 Filtering Parameters in Exo Clarity Interface Updates Updates to Serviceable Units Security Update Updates to the Exo URL Protocol Updates to the Demo Database Resolved Issues Exo Business Core Exo Job Costing Exo Fixed Assets Exo Distribution Advantage Exo Accountant s Assistant Exo Business New Features New Stock Movements Window Adjusting Average Costs Geolocation Features in Exo Job Costing Prospects Custom Filter Interface Updates Resolved Issues Exo Business Core Exo Job Costing Exo Business New Features Interface Updates New Field for Taxable Payments Performance Improvements Report Updates Resolved Issues Exo Business Core... 47

4 Exo Business Config Exo Job Costing Exo Fixed Assets Clarity Reports New Profile Settings 50 Added in Added in Added in Added in Added in

5 Introduction This document contains a compilation of the Release Notes information for all previous MYOB Exo Business releases from onwards. Information for each release includes, where appropriate: New Features, which describes all new features introduced in the release. Resolved Issues, which describe all issues that were addressed by the release. The New Profile Settings section at the end of this document details any profile settings that were added or changed in each release. Note: For details of the most recent release, see the MYOB Exo Business Release Notes document on the Exo Business Education Centre.

6 Exo Business New Features Use Special Characters for More Complex Passwords You can now use more special characters in passwords for users to align with ever more stringent company security policies. Those characters include punctuation, keyboard characters, and extended ASCII characters (for example, ). Note: We still preclude spaces and double quotes in passwords and logins to avoid confusion. There is also a subtle change when specifying minimum password complexity Complex level Must contain at least three of the following: An uppercase character A lowercase character A numeric character A special character The Password strength setting in the Security Profiles window in the Exo Business configurator shown below: If the password doesn t meet the criteria, a message displays, and you must edit the password to make it more complex.

7 Exo Business Note: When you run Exo from the command line, you can use complex passwords containing extended characters by surrounding passwords with double quotes for example, rd2601. View Cost Prices and Margins on Sales Order Line Periscope This release adds these options, that were previously only available in the POS and Debtors Invoicing screens, into the Sales Order Line Periscope screen: Cost Price View or edit the cost price of a stock item. Margin View the profit margin (as a percentage) on an invoice line. You can t change this value. If the option to hide stock costs is selected in a user s profile this information will not appear. Database Updates This release includes changes to the Exo database. Change to the Post ledgers to GL maximum allowed Imbalance Profile You can now set a value, in cents, for the Post ledgers to GL maximum allowed Imbalance profile in MYOB Exo Configurator. This value is the level that Exo Business used to determine whether to automatically bypass small imbalances when the posting is automated via the command line, or control whether a user is allowed to proceed with the posting when posting ledgers manually. Note: If there are imbalances outside the threshold you set, a supervisor must open the Post Ledgers to GL screen and fix the imbalances. Increased Length of Description Fields We ve increased the formally supported length of the DESCWIDTH profile setting to 100 characters. The default visible width is set to 60 characters to preserve custom forms that already exist. It will preserve the existing size of descriptions if users are already using

8 Exo Business customised larger descriptions. Most users will see an increase from 45 to 60 immediately after the upgrade. This change applies to the Description fields in the windows of these areas:. Exo POS Exo POS Advantage Job Costing Fixed Assets Exo Business Config Finance Clarity Report Designer Distribution Advantage Subscriptions Serviceable Units Sales Analysis Matrix Business CRM Exo Accountant s Assistant Exo OnTheGo Finance Direct Debits Note: This is a change to the database however the company profile setting DESCWIDTH that controls the viewable width (now 60) remains hidden in this release to allow for sue diligence when expanding descriptions Distinct Save & New and Save and Copy Buttons on Activity Screens We ve added the Save & new button to Activity screens: Account Assistant Asset Manager CRM Exonet Job Costing When you click Save & New button, Exo save the existing one and clears the form for a new blank activity as opposed to Save and Copy which clones the existing visible data in the fields into the new one (as a repeat).

9 Resolved Issues Exo Business Core Service Request ID Description The error message Operand type Clash:Datetime2 incompatible with int displayed when a user tried to post ledgers to the general ledger using a valid date range filter. This has been resolved When entering credit invoices for general ledger codes, Exo displayed the Account Search screen when there was an exact unique match entered. That match overrode the branch segment in the Code column with the default in the header. This has been resolved. Exo now: Does not force a search if the code (including the branch prefix) is valid. Does not reset the Branch if it has been manually set to a valid branch. Carries on processing if an exact match for the code is returned. Displays the Account Search screen if the code has no match An unhandled exception error appeared when posting a pay run to the general ledger in Exo Business from Exo Employer Services. This was caused by an issue with the library file ExoOemLib.dll. This has been resolved with the release of the new version of the file ExoOemLib.dll. When a user selected Help > About and then pressed the key combination CTRL+ALT+F12, the dialog box prompting for a SQL access password opened behind the About Exo Business screen. This led users to conclude Exo Business had frozen. This has been resolved. The dialog box prompting for a SQL access password now displays in the foreground There was a long delay when loading many sales order line items. This has been resolved When a user created a stock movement on the Stock Movement Import screen and performed a Batch Lookup, the Batch Expiry field was empty rather than containing a date. This has been resolved The branch specified on a debtor s invoice line was not passing through to the general ledger transactions on balance sheet general ledger accounts when the profile setting POST_LINE_GL_BRANCHNO_TO_BS was enabled. This has been resolved. When the setting is enabled: A line related entry contains the branch for the line. P/L accounts are unaffected. B/S accounts take the header or default branch from the attached Word document. Clicking the Save and New button on the Activity screen saved the current entry but did not create a new, empty activity. This has been resolved. See page 7. You can now access and work with other versions of Exo Business using the Client Installer When a user clicked the Search button on the Creditors Payment Processor screen, there was a delay in populating the list of creditors if there were a large number of records to search. This has been resolved. The error message Communication link failure displayed when the connection to the Exo Business was lost in some screens (e.g. Post Ledgers to GL). In these cases, users could not exit Exo Business. Instead, they had to shut the application down using the Windows Task Manager. This has been resolved. The error message has been replaced with a warning. Users can click OK on the warning message to exit Exo Business.

10 Exo Business Service Request ID Description When processing purchase order lines in the Inwards Goods Receipt window that contain symbol, clicking the Receipt All button opened the Stock Search window and not the invoice. This has been resolved. The invoice now displays instead of the Stock Search window. No inwards goods cost variance postings were generated if a creditor invoice for the on cost is processed separately from the costing phase using the Inwards Goods Cost dropdown list. This has been resolved. Cost variances now show on the General Ledger post screen, even after the original invoices have been posted. Exo Configuration Service Request ID Description An error message displayed when a user tried to copy single or multiple module menus in Exo This has been resolved The error message The multi part identifier T.is_ms_shipped could not be bound displayed when a user clicked the Templates item under Quick Insert on the Exo Configurator screen. This has been resolved. The list of templates now displays. Clarity Reports Service Request ID Description Exo sent previously ed attachments instead of updated versions of the attachments. This was caused by Exo renaming a previously generated PDF file instead of replacing it with the updated version. This has been resolved. The file names of updated attachments now include a timestamp for example, TASK34_ pdf When previewing a report from the Clarity Report Parameters screen, users couldn t click the Parameters screen to edit items or to close the screen. Users had to close the preview window. This has been resolved. Users can now click on the Parameters screen with the preview window open.

11 Exo Business Exo Business New Features Updates to the Exo Business Database This release includes updates to the Exo Business database to improve performance and reduce reliance on older technologies. Exo Business now uses a new OLE DB driver (Version 18) to access SQL Server if you are using MSSQL 2012 Service Pack 4 or above. The new driver can be installed using the Exo Business Client installer (ExoClientInstall.exe): Exo Business databases are more easily cloneable for easier deployment on hosted and virtual environments. This version removes dependence on SQL features that are not supported in some hosted environments with no loss of feature set to the users who are being migrated key examples being the use of C# CLR Assemblies and extended column properties; and encrypted objects such as TSXID Triggers, FN_GET_USER_INFO and related stored functions. This version includes the following additional updates to the database: Removal of older column data types that may be come unsupported in future SQL Server versions, as well as dependences on SQL features that are no longer formally supported and could potentially be deprecated in any future SQL server version without warning. Rewriting T SQL statements that contained unsupported syntax, which could limit forward compatibility. Removal of the DB compatibility mode requirement as of SQL 2017 to be able to take advantage of the latest and fastest SQL features.

12 Exo Business Exo Business will use the latest Advanced Encryption Standards database encryption methods for passwords and other sensitive data including custom user data stored in Encrypted Extra fields. This version should work out of the box for 2017 SQL Server on windows 2016 Server without any requirement to manually enable TLS 1.1. Interface Updates Filtering Shipment Searches When searching for a shipment on the Inwards Goods Receipt window, it is now possible to filter shipments by status: Enlarged Note Fields This release enlarges the freeform note entry fields on some windows: The Production notes field on the Works Orders window has been enlarged to 2048 characters, to match the size of the Notes field on the Bill of Materials window. The Notes field on the Opportunity window now resizes to fill the available space when the window is resized.

13 SQL Server Details on the About Window Exo Business The SQL Server version and compatibility mode are now displayed on the About window: FX Improvements When entering transactions into a prior period, the Creditors FX and Debtors FX rates now default to the closing rate for that period, rather than the current rate.

14 Updates to Record Locking Exo Business The User level profile setting Enable override of business record locks has been updated to allow more ways of dealing with locked records. The setting s name has been changed to Allow user to override or view business record locks, and where previously the setting was a check box, it is now a dropdown with the following options: Allow Override and Read Only (equivalent to ticking the old setting) Prevent Override and Allow Read Only Prevent Read Only and Allow Override Prevent Override and Read Only (equivalent to unticking the old setting) These options affect the availability of the Override and Continue as Read Only options on the window that appears when a user tries to access a locked record: In addition, the Sales Order window has been further locked down, so that when a locked order is opened as read only, it is no longer possible to change or process the order in any way.

15 Resolved Issues Exo Business Core Service Request ID Description This release adds the ability to filter shipment searches by status on the Inwards Goods Receipt window see page 12. It was not possible to allocate an unallocated credit note to an unallocated invoice of the same value. This has been resolved. The sort order of the Stock Location table on the Stock Item Details window was not saved when a user selected Save column settings from the right click menu, and the error Name not unique in this context could appear when attempting to re sort it. This has been resolved. When stock levels were adjusted to zero by a transaction process, e.g. during a stocktake, the levels could end up with very small residual values that could not then be removed from the database. This has been resolved; the problem no longer occurs, and on upgrade the DBUpdate process removes any historical values Filtering by period on the Debtor Transaction Allocations window did not work correctly. This has been resolved The Subject field on the Activity window let users enter more text than the associated database field could hold, which meant that data could be truncated when the activity was saved. This has been resolved; the length of the field now corresponds to the length of the TASKS.SUBJECT database field On the Creditor Invoice Entry window in GL mode, if the user entered text into the Code column and pressed Tab, the General Ledger Account Search window appeared but didn t search by the text in the Code column. This has been resolved Bank Feeds bank reconciliations could go out of balance, due to duplicate entries being med in the BANKFEEDS_TRANSACTION_LINK table Extra Fields could be incorrectly positioned or aligned following an upgrade to Exo Business This has been resolved The Copy Order function on Sales Orders generated an error message if an Extra Field has been set up on Sales Orders to update the value of the ORDSTATUS field. This has been resolved. The system did not use the Maximum search results profile setting when searching for stock items from within a transaction, which meant that searches could be very slow if the search was returning a large number of records. This has been resolved. When using the Select visible columns right click option on the Inwards Goods Receipt window, two Method columns were available. This has been resolved; the columns are now named Method and Method No to make it clear what each column contains.

16 Exo Business The maximum number of Tax Rates was set to 99, which meant that rates with a three digit SEQNO were not available for selection. This has been addressed; the maximum number of rates has been increased to 199. The Copy to Clipboard and Print right click options were not available on the Analysis tab of the Creditor Account Details window. This has been resolved. When a stock item with a pack quantity greater than one was added to a Purchase Order, the Sub Total, GST Total and Order Total fields at the bottom right of the window were not updated until the user moved to another line or saved. This has been resolved. The Chq/Ref field on Debtor Receipts allowed 20 characters, but the corresponding fields in other transactions generated from the receipt were shorter, which could result in the data being truncated. This has been resolved. A negative stock quantity error could incorrectly appear when processing a creditors credit note through Inwards Goods. This has been resolved. Exo Job Costing Service Request ID Description The error Invalid column name SU_UNITNAME could appear when saving changes to a job with one or more serviceable units assigned. This has been resolved The Split Line right click option was not available for lines on the Quote/Budget tab. This has been resolved If a user created multiple jobs without closing the Job Management window, the delivery address from the first job could be copied to the second. This has been resolved. If a Purchase Order was generated from a job quote, and then new lines were added to the order or the job code was removed from the existing lines, the location for the lines remained as the WIP location. This has been resolved; if a line has no job code, its location is set to the default stock location. If a line has a job, the line location is set to the WIP location.

17 Exo Business Exo Business New Features Memo Extra Fields This release adds a new Memo type for Extra Fields. A Memo Extra Field appears as an editable text box that can display multiple lines of text. Scroll bars are available if the text extends out the bottom of the field. To create a Memo Extra Field, select Memo for the Dialog type and use the new Number of Lines field to specify how many lines high the memo box should be:

18 Exo Business ing Activities This release adds the ability to send s when an activity (task or appointment) is saved. If the new Send option is ticked, an will be sent to the users assigned to the task whenever it is saved. The Assigned To dropdown allows for multiple selections if the activity has been assigned to multiple users, a single will be sent, addressed to all users.

19 Exo Business Note: s use the new TASK.CLF form, and optionally an TASK.CLE report for the body of the . If TASK.CLE is not available, the will contain default text. Payment Surcharges This release adds the ability to set up a surcharge on Payment Types, e.g. a surcharge on credit card transactions. You can enter a fixed surcharge or a percentage surcharge (but not both). When an invoice is generated with a payment type that includes a surcharge, a surcharge line item will be added automatically. Important: Restrictions on the Surcharge Feature As of the release, the payment surcharge feature is considered a pilot release. It is still under development, and will be expanded on in future releases. At this stage, the fields for setting up surcharges are disabled in the user interface assistance from a business partner is required to populate these values. Surcharges are not supported for Payment Types that include rounding. If a value is entered into the Round to this many cents field on the POS tab, any surcharge values will be deleted. Surcharges are not supported for invoices with multiple GST rates. Creditor Default GL Codes This release adds the ability to specify a default GL code for Creditor accounts a new General Ledger section with a Default Code field has been added to the Details 2 tab of the Creditor Account Details window:

20 Exo Business If a default GL code is specified here, it will be used to pre populate invoice lines for that Creditor:

21 Filtering Parameters in Exo Clarity Exo Business This release adds full support for filtering Clarity report parameters by the value of another parameter. For example, a report could contain a parent parameter that specifies a GL account and a child parameter that specifies a subaccount selecting an account in the first parameter filters the second parameter to show only subaccounts of the selected account. To do this, in the Source SQL of the child parameter, use the name of the parent parameter preceded with a colon as a parameter in the SQL statement. For example, the parameter for selecting a subaccount could contain: select distinct s.subaccno, s.name from glsubaccs s join glaccs g on g.accno = s.accno where g.accno = :GLAccount In this example, the name of the parent parameter is GLAccount. When a value is selected for the GLAccount parameter, this will automatically update the subaccount parameter to show the subaccounts of the selected GL account. Note: In previous releases, it was possible to set up a parameter like this, but it would not be updated until the user double clicked on the child parameter s label. As of this release, the update happens automatically. Interface Updates This release includes updates to the Exo Business user interface to improve workflows and make the system easier to use. Updates to the Stock Movements Windows This release includes interface updates to the Stock Movement Transactions window and the Stock Movement Import window introduced in the release. Tab Ordering This release updates the tab ordering on the Stock Movements windows to make it easier for users to navigate: Pressing Tab at the end of the last line now adds a new line and moves to it. The tab ordering does not include the read only Errors column. Hiding Analysis Codes The Hide Analysis Code Column profile setting now applies to the Stock Movement Transactions and Stock Movement Import windows. When this setting is ticked, the Analysis Codes column will not appear on either of these windows. Note: Remember that the Analysis codes mandatory for every transaction setting overrides this setting when Analysis codes mandatory for every transaction is ticked, the Analysis Codes column will always appear.

22 Stock Movement Import Location Exo Business The To Location field of the Stock Movement Import window now displays the location number and its short name, making it easier to select locations: Negative Stock Warnings In previous releases, if the Prevent processing to negative stock levels profile setting was unticked, users would never see a warning or error message when they processed a stock movement that would result in negative stock levels. This release now uses the existing Stock out warnings profile setting to display a warning message when a stock movement will result in negative stock levels. The two settings interact as follows: If Prevent processing to negative stock levels is ticked, users will not be able to process stock to negative levels an error message will appear to prevent this. If Prevent processing to negative stock levels is unticked and Stock out warnings is ticked, a warning message will appear when a user attempts to process stock to negative levels, but the user can dismiss the warning and continue with the stock movement. If Prevent processing to negative stock levels and Stock out warnings are both unticked, the user can process stock to negative levels, and no warning or error messages will appear. Larger Narrative Entry Windows The New Narrative window that appears when adding a narrative to a transaction line has been made larger, to allow more text to be entered and viewed without having to scroll.

23 Job Type Short Code Exo Business A Short code field has been added to the Setup Job Types window, allowing you to view and edit the short code for each type: Padding Spaces in Bank File Formats When setting up bank file formats for Debtor (Direct Debit) or Creditor (Direct Credit) banks, you can enter #32 in the Pad Char field to indicate that files should be padded with the space character. A new field caption makes this clearer:

24 Updates to the Bank Reconciliation Window Exo Business This release includes the following interface updates to the Bank Reconciliation window: When a line is highlighted, the entire line changes colour to indicate its status: o Red Transactions found using the search function o o o Blue Reconciled transactions Black Unmatched/unreconciled transactions Green prematched/automatically matched transactions The Show Reconciled Items option in the Setup menu now shows a tick mark to indicate if the option is turned on or off. Tooltip text and text in the Help pane at the bottom of the window has been updated to show keyboard shortcuts for the highlighted control. Extra Staff Configuration Columns More columns are available on the Search tab of the Staff Setup screen, including employees assigned menus and profiles, when they last logged in, when their passwords were last changed, when their passwords are due to expire. You can choose which columns to show or hide by clicking on the grid header and selecting Show visible columns: Fixed Assets Financial Year The Year End Rollover function in the Exo Fixed Assets module now displays which financial years the General Ledger and Asset Register are currently in.

25 Exo Business The Asset Register year is highlighted if the two are not in the same year. Updates to Serviceable Units Activities This release adds the ability to create activities (appointments or tasks) for serviceable units. An Activities tab has been added to the Exo Serviceable Units window, and a New Activity button is available in the toolbar:

26 Exo Business A Serviceable Unit field has been added to the Activity window. This field displays the unit that the activity is associated with, or you can associate an existing activity with a unit by entering its ID into this field. Analysis Tab The Serviceable Units window now has an Analysis tab, containing a blank dashboard that can be used to display custom widgets relating to serviceable units.

27 Exo Business For Grid and Pivot widgets, a Current Serviceable Unit Seqno parameter is available from the Parameter list dropdown on the widget s SQL tab, so you can pass the ID of the current unit to the widget s SQL. Security Update This release adds support for version 1.2 of the TLS protocol, which is used when retrieving bank feeds and when submitting the TPAR report to the ATO. This update ensures that communications from Exo Business will continue to be secure and that its online services remain compliant with the guidelines mandated by the PCI Security Standards Council. Updates to the Exo URL Protocol This release updates the crinvoice command for the exo:// URL protocol. The command now supports opening individual invoices and searching for invoices: crinvoice(x) opens the Creditor Invoice with the ID number x. crinvoice/?search=searchtext opens the Creditor Invoices search window, searching for the specified search text. Updates to the Demo Database This release includes changes to the EXO_DEMO demonstration database, to better demonstrate common system features: A Serviceable Units option has been added to the Accounts dropdown menu. The Style Colour Size feature is enabled by default in the EXO_DEMO database. (The feature is still disabled by default in new Exo Business databases.)

28 Resolved Issues Exo Business Core Service Request ID Description This release adds the ability to specify a default GL code for Creditors, which will be pre populated in invoice lines for the Creditor see page 19. This release adds the ability to set up a credit card surcharge see page 18. When setting up Extra Fields, the status of Mixed Case field was affected by the last Extra Field created, e.g. if a checkbox was created previously, the Mixed Case box would not be available, and its value would always be false. This has been resolved. When setting up GL Budgets, the total at the bottom of the Budget Value column would be incorrect initially, and would change when the user clicked on a column heading. This has been resolved. An access violation error could occur when saving a Creditors Invoice as part of the Inwards Goods workflow. This has been resolved. If an Event Reason was set up to track changes to suppliers payment details, it would only track the BSB section of Australian bank accounts, not the account number. This has been resolved. When searching for a style, if the user entered search terms preceded by / (the search indicator for styles), the / would not be stripped out, which meant that the search would not return any styles. This has been resolved. The quantity, cost and price fields on the Stock Movement Import window used two decimal places, regardless of the number of places set on the Business Essentials > General Settings section of Exo Business Config. This has been resolved; the Stock Movement Import window now uses these settings to determine the number of decimal places. Creditor adjustments were posted to the Debtors Adjustment Control Account. This has been resolved Average cost recalculations were not functioning correctly with the Include transactions with a zero cost in in average cost calculations setting in Exo Business Config. This has been resolved The fields in the footer of the Debtors Payment/Receipt Batch Entry window could appear truncated when they contained large values. This has been resolved.

29 Exo Business If the profile setting Enable authorisation on creditors payments was disabled, enabling a payment on the Creditors Payment Processor caused the value in the Due Date column to be overwritten with the payment s Release Status (with the profile setting disabled, the Release Status column did not appear on the grid). This has been resolved When the Adjust Average Cost utility on the Stock Item Details window was used, stock items that were classified as discontinued automatically changed to inactive. This has been resolved. Debtor and Creditor statements created after the end of period rollover, i.e. retrospective statements, could contain transactions with a commercially zero value. This has been resolved. An access violation error could occur when opening the General Ledger Account window from the Favourites pane. This has been resolved. This release resolves the following issues on the Bank Reconciliation window: When multiple lines were selected and the Show Reconciled Items, Show Matched Items or Show Unmatched Items options were changed, the total at the bottom of the window would not update. When all lines were selected by pressing Ctrl+A, the total at the bottom of the window would not appear. When searching for a GL transaction, the transaction found would be highlighted in red, but the matching bank statement transaction would not be. When a line was selected, it would always appear blue, even if the line was highlighted in a different colour. Now the line s entire colour changes when it is selected see page 24. When creating an invoice from the Transactions tab of a Debtor account, warning messages could appear if there were problems on the default Debtor account. This has been resolved. The Bin Code field on the Details 2 tab of the Stock Item Details windows and the Bin Code column on the Stock Location information window were limited to 12 characters, even if the related database field was enlarged. This has been resolved; the field and column now reflect the size of the database field. Exo Job Costing Service Request ID Description The PAYTYPE column of the PAYROLL_PAYRATES table was missing from new databases created after the Exo Business release. This has been resolved.

30 Exo Business Exo Fixed Assets Service Request ID Description If there were more than 64 GL Account Groups, the GL account fields on the Exo Fixed Assets window were blank and an error occurred when editing Asset Defaults. This has been resolved. It was possible to run the End of Year process more than once on the same financial year. This has been resolved: The Run EOY button on the Asset Register Year End Rollover window is now disabled if the rollover process has already been run (i.e. if the ASSETS_YEAR_AGE field in the GENERAL_INFO table has a value of 1). A confirmation dialog appears before the End of Year process is run: Exo Distribution Advantage Service Request ID Description When entering a request number on the Stock Transfer Request window, there would be a noticeable lag between entering each character of the request number. This has been resolved. Exo Accountant s Assistant Service Request ID Description The error message Cannot focus on a disabled or invisible window appeared when clicking the Debtor Aged Balances or Creditor Aged Balances options on the End of Period checklist. This has been resolved.

31 Exo Business Exo Business New Features New Stock Movements Window This release adds a new Stock Movements window, which includes the ability to import stock movements into the system in bulk. The new window can be launched from the existing window, by clicking the new Import Movements button: Note: If the new profile setting Use old manual stock movement screen is unticked, the new window will appear by default whenever the Stock Movements window is invoked. The new window contains all functionality of the old window, along with new import and error management functions:

32 Importing Stock Movements Exo Business Click the New button on the new Stock Movements window to create a new batch of stock movements, then click one of the options from the Import dropdown: Import from the clipboard Pastes the contents of the clipboard into the main grid. This allows you to cut and paste stock movements from another document, e.g. a spreadsheet. Import from a file Copies stock movements from a selected comma separated or tab delimited file. Import files should contain a header row with heading names that match the column names of the window, for example: Provided a header row is included, you do not need to include every column from the Stock Movements window. If there is no header row, the import function will attempt to import data into columns on the window from left to right. Note: The import function does not import the item description if you include a Description column in the import file, the data in it will be ignored. Click Save to save all stock movement transactions in one operation. Any errors in the imported data are highlighted in the Errors column; the batch cannot be saved if any errors are present. The Clear dropdown lets you remove all rows from the window, or remove only those rows that contain errors.

33 Adjusting Average Costs Exo Business Average cost adjustments are now performed by the new AdjustAverageCost stored procedure. As a stored procedure, the function can now be customised if necessary, or run directly from SQL Server. The new Stored Procedure is used when adjusting the average cost for a single stock item, by selecting Utilities > Change Average Cost from the menu of the Stock Item Details window: Average cost adjustments can also be made in bulk from Stock Movements window (see page 31) by selecting Average Cost Adjustment from the New dropdown. The function results in an Adjust Out transaction at the current cost and an Adjust In transaction at the new cost. The function affects all locations viewing a stock item s transactions after the adjustment shows a pair of transactions for each location: The average cost adjustment function is not available for lookup items. Access to the function is controlled by two existing User level profile settings: Hide stock costs if this setting is enabled, the function will not be available. Visible stock movement transaction types if this setting does not give access to the Adjust Cost transaction type, the function will not be available.

34 Geolocation Features in Exo Job Costing Exo Business This release adds the ability to retrieve geolocation information for a job s address, which can be different from the address of the Debtor associated with the job. Fields have been added to the JOBCOST_HDR table to hold the geolocation information, and the standard geolocation button that appears next to Debtor and Creditor addresses now appears on the Details tab of the Job Details window: As with Debtors and Creditors, you can click this button to retrieve or refresh geolocation information for the address. Note: As is the case with Debtors and Creditors, this button is not available if the profile setting Prompt for unset map coordinates on saving delivery addresses is set to Disable map locating features. Prospects Custom Filter This release adds a new User level profile setting: Prospects Custom Filter SQL. This setting functions in the same way as the existing Debtor Custom Filter SQL and Creditor Custom Filter SQL profile settings it allows prospects (Non Accounts) to be pre filtered on Company and Opportunity search windows. Prospects can be filtered by any field on the PROSPECTS table, e.g. entering: PROSPECTS.SALESNO = 2 will display only prospects assigned to staff member 2. By using all three custom filter profile settings together, it is now possible to pre filter the Companies search window in Exo CRM.

35 Interface Updates Exo Business This release includes updates to the Exo Business user interface to improve workflows and make the system easier to use. Button on Invoice Search An Invoice button is now available on the Invoice Search / Transaction Reprint window: Clicking this button sends the selected invoice to the address of its associated Debtor account. New Serviceable Unit Menu Procedures The following new menu procedures are available to open the setup windows for Exo Serviceable Units: Setup Serviceable Units Class Setup Serviceable Units Make Setup Serviceable Units Model These procedures can be added to dropdown menus and business flow menus for Exo Job Costing and for the core Exo Business module. Note: You can change the label for Class, Make and Model on the System > Display Names screen in Exo Business Config. On an upgrade to 2018.x, the new menu procedures use whatever has been set for these display names, e.g. if you had set the SU_CLASS display name to Type, the new menu procedure would be named Setup Serviceable Units Type instead of Setup Serviceable Units Class. Changing the display names after upgrading will not affect the names of the new menu procedures.

36 Purchase Order Search Defaults Exo Business The Purchase Orders search window now remembers the Branch setting and uses this as the default the next time the window is opened. (In previous versions, opening a Purchase Order would set that order s branch as the default branch, overriding the branch selected on the search window.) A new Save as Defaults button is also available on the Purchase Orders search window. Clicking this button saves the currently selected Order Status settings as the defaults, which will be applied the next time the window is opened. Highlighting Inactive Contacts Inactive contacts are now shown in grey italics on the Contacts search window and on all account windows that have a Contacts tab, e.g. Debtors, Creditors, Serviceable Units.

37 Hiding Supplier Names Exo Business This release adds the ability to hide the name of the main supplier on the Stock Item Details window. This function is controlled by the existing Creditor account access level profile setting. When this User level setting is set to Prevent Access, the creditor account name in the Main supplier field is hidden. The field s tooltip provides more information: Hiding URLs on URL Widgets A new Hide URL option is available when editing a widget: When this option is ticked, the URL will not be visible at the top of the widget. Scrollbar on Activity Notes The notes pane at the bottom of the Activity window now has a scrollbar control, making it easier to navigate and more obvious when there is more text below the bottom of the visible pane. In addition, the mouse wheel can now be used to scroll the notes pane.

38 Controlling Access to Copy to Clipboard Exo Business The Copy to clipboard option available when right clicking on grid column headers is now controlled by a new profile setting. When the User level setting Allow copying from Grids is unticked, selecting the Copy to clipboard option displays the following message to the user: Updates to CRM Search Windows The Company, Contact and Opportunity search windows in Exo CRM have been updated to make them consistent with each other and the rest of the Exo Business system: The field for search terms is now labelled Find: The Find: field has focus when a search window opens Stock Searches Unrestricted by Default This release updates the default value of the Stock search only shows default location info profile setting (STOCKSEARCHUSEDEFAULTLOCATION). In previous releases, this setting would be ticked by default, which meant that all stock searches were restricted to showing only stock levels from the default stock location. As of this release, the setting is unticked by default, so that searches will be unrestricted unless you choose to restrict them.

39 Resolved Issues Exo Business Core Service Request ID Description This release includes the following updates to the Purchase Order search window: The selected Branch setting is saved as the default. The Order Status settings can be saved as defaults. See page 36 for more details. When running a batch invoice mailshot, mailshot rows immediately appeared as Done if the associated Debtor account had or Both selected for the Statement Delivery field. This has been resolved. Zero value Debtor and Creditor transactions could not be allocated against each other, which made it impossible to allocate them (unless they were allocated with other, non zero transactions). This has been resolved. String Truncation errors could occur when using the Creditor Payment Processor for payment entries if the associated company name was more than 25 characters long, or if it contained any of the \ / "? * > or < characters. This has been resolved. When performing a Bank Feed bank reconciliation, if the Show Reconciled option was not ticked, the lines on each pane would become mis aligned. This has been resolved. After editing or duplicating a Debtors invoice that included a tax rounding amount (i.e. a value in DR_TRANS.TAXROUNDING), the GST amount could be left incorrect, with no warning to override the GST. This has been resolved. When a partial payment was made when entering an invoice in Point of Sale mode, the transactions did not auto allocate. This has been resolved; a new Company level profile setting, Allocate partial payments in Debtor Invoicing and POS, has been added. When this setting is ticked, the system will automatically allocate partial payments for Debtors invoices created in Debtor Invoicing and POS When allocating Creditor transactions, the system used the decimal places setting for Debtor Sell prices. This has been resolved; the system now always uses two decimal places for Creditor allocations The error message Error saving bank reconciliation: Key Violation. Could appear when saving a Bank Feed reconciliation. This has been resolved This release adds the ability to hide the name of the main supplier on the Stock Item Details window see page 37.

40 Exo Business The profile setting Prohibited characters in stock codes only worked when typing in the code for a new stock item; it did not cause stock codes to be validated when changing an item s stock code, when copying a stock item, when creating a one off stock item, or when pasting a stock code into a new stock item. This has been resolved; when the profile setting is enabled, stock codes are validated in all of these situations. Sales Order Extra Field events did not run when a Sales Order was created using the Copy Sales Order function. This has been resolved. Sales Order header values were not updated if changes were made during the supply phase. This has been resolved. On some windows, e.g. Purchase Orders and Sales Orders, if no Custom Buttons for the window were defined, i.e. if the Custom Button profile settings relating to the window were left blank, captionless Custom Buttons appeared in the window toolbar (these buttons had no functions attached clicking them did nothing). This has been resolved. When editing a report column in the GL Report Writer, if the Type was set to one of the BUDGET options, a Print tickbox was available. This box was mislabelled it is not related to printing; rather it controls whether to use the primary (ticked) or secondary (unticked) budget. Its label has been changed to Primary. When the period was rolled from December to January, auto reversing journal entries posted in December reversed into January of the previous calendar year. This has been resolved. If an auto reversing journal entry was posted into a prior period, then another auto reversing entry was posted into the current period, then when the current period was rolled, a single reversing batch would be produced in the incorrect period. This has been resolved; the system now creates a separate reversing batch for each auto reversing entry. The text fields on the General Ledger Source Transactions window could overlap if they contained long text strings. This has been resolved This issue was resolved in the Exo Business Service Pack An access violation error could occur when saving a Creditors Invoice as part of the Inwards Goods workflow. This has been resolved This issue was resolved in the Exo Business Service Pack Any change given in a point of sale transaction would put the balance out by the amount of the change. This has been resolved. This issue was resolved in the Exo Business Service Pack The Exo Business installers supplied with the release installed the wrong version of RwEasyMAPI64.exe, which prevented s from being sent. This release includes the correct version. This issue was resolved in the Exo Business Service Pack An access violation error could occur when opening the General Ledger Account window from the Favourites pane. This has been resolved. Exo Job Costing Service Request ID Description

41 Exo Business On the Job Details window, it was possible to allocate an already invoiced line on the Invoice tab against the progress invoice on the Billing Schedule tab if invoiced lines were shown on the Invoice tab and the check box in the column header was ticked to select all lines, the invoiced line would be included when the user selected Marked Lines > Allocate to Progress Invoice from the right click menu, despite not appearing to be selected. This has been resolved; invoiced lines are always excluded from selections When entering a line on the Direct Material Entry window, if focus moved off the line, it was no longer possible to edit it. This has been resolved The error Cannot focus a disabled or invisible window could appear when opening Exo Job Costing. This has been resolved. This issue was resolved in the Exo Business Service Pack When creating a new job for a Debtor, the Site Address field on the Job Details window was not populated with the Debtor s address. This has been resolved.

42 Exo Business New Features Interface Updates This release includes updates to the Exo Business user interface to make information more accessible and make the system easier to use. Custom Button Captions The captions for custom buttons now appear next to the buttons, where previously they only appeared when the mouse hovered over each button: Tax Return Key Point Selection The Tax return key point dropdown on the Tax Rates section of Exo Business Config has been enlarged to show more key points without scrolling:

43 Update to Bank Feed Transactions Exo Business A Nett Movement field has been added to the bottom of the Bank Feeds Transaction Entry window: This field is calculated as Income total Expenses total. Unallocated Credits in the Creditors Payment Processor An Unallocated Credit column has been added to the Creditor Accounts tab of the Creditors Payment Processor: This shows the value of any unallocated credits for each account, so that you can address them before creating any payments.

44 Grid Column Extra Fields on Subscriptions Exo Business When setting up Extra Fields on the SUBS_LINE table, the Grid Column option is now available: When this option is ticked, Extra Fields will appear as columns in the main grid on the Subscriptions window: Scroll Wheel Support on Report Widgets The mouse scroll wheel can now be used to scroll Clarity dashboard widgets (previously, Clarity widgets could only be scrolled using the scroll bars on the widget.)

45 Updates to the About Window Exo Business The About Exo Business window now displays the Document directory and Images directory (as set by the profile settings Folder location for documents and Folder location for images): New Field for Taxable Payments When submitting the Taxable Payment Annual Report (TPAR) to the ATO using Standard Business Reporting, Creditor addresses must be formatted according to the ATO s specifications. The Purpose property of Display Names is used to determine which address field maps to which field in the TPAR. However, the format requires a Locality field, which does not always map conveniently to a meaningful Creditor address field. This release adds a TAX_LOCALITY field to the CR_ACCS table, which is assigned the Locality purpose this field can be used to store a Locality for each Creditor. The field does not appear in the Exo Business user interface by default, but it can be exposed as an Extra Field. When retrieving geolocation information for a Creditor, the TAX_LOCALITY field is automatically populated with the Neighbourhood information from the geolocation data.