Starting a Local Recording. Local Recording

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1 Local Recording To enable the Local Recording feature for your own use: 1. Sign into the Zoom web portal and click My Meeting Settings (if you are an account administrator) or Meeting Settings (if you are an account member). 2. Navigate to the Local Recording option on the Recording tab and verify that the setting is enabled. If the setting is disabled, click the Status toggle to enable it. If a verification dialog displays, choose Turn On to verify the change. Note: If the option is grayed out, it has been locked at either the Group or Account level, and you will need to contact your Zoom administrator. Starting a Local Recording The host must record the meeting or grant a participant the ability to record. 1. Start a Zoom meeting as the host. 2. Click the option to Record. 3. If there is a menu prompt, select Record on this Computer. Otherwise, ignore this step.

2 4. Hosts will see the following recording indicator in the top left corner when the recording has started. Participants will see the following indicator in the top left corner when the recording has been started by another user. Note: If the above recording icons are not visible in the meeting, the conference is not recording. 5. Clicking the Participants menu will also display a recording indicator next to the user who is actively recording. Note: Dial-in participants will hear a message informing them that the meeting is now being recorded unless disabled by the Host. 6. After the meeting has ended, a prompt will appear stating You have a recording that needs to be converted before viewing Wait for the recording to convert before it can be accessed.

3 7. Once the conversion process is complete, the folder containing the recording files will automatically open. Note: By default, the audio/video file (MP4) will be named "Zoom_0.mp4." The audio only file (M4A) is named "audio_only.m4a." Important: If the meeting unexpectedly shuts down or if the conversion process is interrupted, the recording files could become corrupted and non-recoverable. Stopping or Pausing a Local Recording During a Zoom recording, a user can Stop or Pause the recording. If a user stops the recording and starts it again, a new video file will be created for the next recording segment. If a user pauses the recording and starts it again, Zoom will record to the same video file for the recording segment. 1. After a recording has been started, click Pause or Stop Recording at the bottom. The recording can also be stopped or paused by clicking the indicator in the top left corner. 2. When a recording is paused, the following indicator will be displayed in the meeting. 3. To resume the recording, click Resume Recording at the bottom The recording can also be resumed by clicking the indicator in the top left corner.

4 Assign a Participant Recording Privileges 1. In a Zoom Meeting click on Manage Participants. 2. In the Participants menu navigate to the user who will be granted recording privileges. Click More next to their name. 3. Select the option to Allow Record. The participant will receive a notification stating: Host allows you to record this meeting 4. When a participant is recording, the participant menu will display a red bubble next to the user's name.

5 5. The host can disable the participant's ability to record by repeating Step 2 -- except the host will select Forbid Record. The participant will receive a notification stating: Host disallows you to record this meeting Recording Layout You can record the active speaker, content sharing with active or sub video panel, gallery view or M4A audio. By default, only the host can record each Zoom meeting. This can be changed by having the host allow specific users to record the meeting through the Manage Participants panel. Each resulting recording will be in the layout of choice by the person who is recording. The Zoom meeting will be recorded in the current layout that the host is recording. For example, if the host is recording in Gallery View the recording will be in gallery view. This is independent of what the participants are viewing, so if I participant is watching the meeting in active speaker view and they start recording because the host granted them recording the resulting recording will be in Active Speaker.

6 Note: If you move the active speaker display thumbnail to the edge of the screen or to additional monitor from the one you are presenting from the thumbnail will show up in the surrounding black bars on the recording. Example: Thumbnail on the main display.

7 Example: Thumbnail moved to another monitor or edge of screen. Recording Location By default, all recordings will be placed in a Zoom folder found in the following file path on these devices: PC: C:\Users\User Name\Documents\Zoom Mac: /Users/User Name/Documents/Zoom

8 1. To access a recorded meeting, open the Zoom client and select Meetings. 2. Click on the Recorded tab up top and navigate to the meeting. 3. Navigate to the recorded meeting to view the following options: Play Video: Selecting "Play" from the Zoom Client will play the recorded meeting with the default media player. Play Audio: Selecting "Play Audio" from the Zoom Client will play the recorded meeting audio with the default media player. Open: Selecting "Open" will open the folder that contains the recording files. Delete: Selecting "Delete" will remove the meeting from the recording list on the Zoom Client only. Note: Deleting the recording from the Zoom Client does not delete it from the local computer or folder.

9 Note: If there are issues opening or playing the file, check the default recording file path (Zoom folder) to ensure the files are in the correct place. Local Recording Settings 1. Open the Zoom client and click Settings.

10 2. Click the Recording tab. 3. This will open your recording options. Store my recordings at: Click on the arrows and click Choose a New Location to select a new destination for local recordings on your computer. Note: Setting the default location to a cloud syncing folder (such as Dropbox, Google Drive, or One Drive), an external drive, or network storage device may cause issues with saving and converting the local recording. Zoom strongly recommends keeping the default location on a local drive for recordings. Choose a location for recorded files when meeting ends: Check this option to always choose where you would like local recordings to be saved to on your computer. Recording a separate audio file for each participant who speaks: Check this option to generate an audio-only file for each participant who speaks during the meeting. Optimize for 3rd party video editor: Check this option to generate your local recording video files with a standard format that is compatible with 3rd party video editors. This may increase file size.

11 Record thumbnails when sharing: Check this option to include thumbnails of the participants' videos when screen sharing. If you are in active speaker view, it will record only the active speaker's video. If you are in gallery video, it will record multiple participants' videos. Add timestamp to the recording: Check this option to add a timestamp to the recording. It will show the time in the time zone of the computer where the meeting is being recorded. Recording Files Format MP4: Audio/Video format the Zoom recording uses. This is named "zoom_0.mp4" by default. Each subsequent recording is in sequential order: zoom_0, zoom_1, zoom_2,...zoom_x M4A: Audio format the audio-only file uses. This is named "audio_only.m4a" by default. Each subsequent recording is in sequential order: audio_only_0,audio_only_1,...audio_only_x M3U: Playlist file to play/load all individual MP4 files (Windows only) Chat: Standard text or.txt file. This is named "chat.txt" by default. Note: Screen sharing recording uses about 20M of storage per hour while video recording uses about 200M of storage an hour. This is an approximation, since the resolution and types of video or screen sharing content could change the amount of storage used.