Nexus 9 Release Notes

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1 Nexus 9 Release Notes

2 Table of Contents 1. New look login screen New Contact Management System/CRM Features New Stock Categorisation with Colour Highlights and Reward Points Tracking New Help System New Search as You Type Lookup New Debtor Management Features New BPAY Facility (applicable to Australian Clients) New/Enhanced Stock Management Features Performance/EOP Enhancements Enhanced Import/Export Enhanced Document Archiving and Retrieval Enhanced Budget Management Enhanced User Management Enhanced Payroll Management Enhanced Sales Order Processing Enhanced Purchase Order Processing Miscellaneous Enhancements... 50

3 1. New look login screen Nexus 9 adopted a new login screen. Help Centre can be started from this screen using the Help button (?). ETQ website can be accessed via the hyperlink ETQ.com.au. If the typed in username SYS, upon (return) or (tab), the system Date (D) and Registration code (R) buttons will be enabled. Nexus ERP desktop icons has been updated in this release. Depending on the position of the icon, one of these two icon images will be used. NEXUS 9 RELEASE NOTES Version 1.0 Page 1

4 2. New Contact Management System/CRM Features The new Contact Management System with CRM features is introduced in Nexus 9. Contact Management allowing you to create unlimited contacts per Debtor/Creditor/Company Employee, maintain multiple addresses, phone numbers or addresses per Debtor/Creditor/Company Employee contact. The Contact Management Centre can be accessed from ARMASMNT, APMASMNT and PRMASAUS programs as an additional option on the F2 option screen. NEXUS 9 RELEASE NOTES Version 1.0 Page 2

5 Depending on where you start Contact Management Centre from, you will be presented with the Contact Cards screen for that Debtor, Creditor or Employee. Contact Cards are read only. If an address is present, the (Map It) button will open Google map, locating the specified address for that Contact using the default browser. Clicking on the envelope icon will launch your client software ready to the contact selected. The drop down boxes can be clicked to reveal the multiple phone numbers, s, and addresses. NEXUS 9 RELEASE NOTES Version 1.0 Page 3

6 Contacts can be searched, added, edited or deleted with permission. Search can be carried out using the Search bar, New Record can be created using the New Record (F5) button or press F5. Double clicking on a contact will enter Contact Details screen. The contact will be in read-only mode until you click on Edit (F5) button or press F5. NEXUS 9 RELEASE NOTES Version 1.0 Page 4

7 Delete button will only be enabled if the system has been set to allow contact deletion AND the logged in user has been granted the relevant privilege. System wide setting is located in Company & System Details Maintenance (SYSCONSY), and user specific setting is located in User Access Maintenance (SYSACCES). All contact deletion will be logged in a log file. NEXUS 9 RELEASE NOTES Version 1.0 Page 5

8 With a preferred delivery method set up, a contact can be set to be the recipient of the electronic delivery of Forms and Fast Report in AR/AP/PR Master Maintenance Program. Below example uses Debtor s Master Maintenance Program to illustrate. NEXUS 9 RELEASE NOTES Version 1.0 Page 6

9 In Debtors Master Maintenance program, select Maintain Electronic Output Options from F2 option listing. The program will display current Elect Outputs for the selected Debtor. New Contacts/Output methods can be added to the Electronic Output selections by clicking on Add (F5) button. The Contact Selection Window will list all the Contacts that have been set up for the selected Debtor. NEXUS 9 RELEASE NOTES Version 1.0 Page 7

10 Contacts for Debtors/Creditors/Company Employee can be viewed in hierarchy, and exported for marketing purposes by running the Contact Listing and Export program (ETCTEXP) First select the type of Contacts and Range of Debtor/Creditor/Employee to be exported To export, select File, Save As and choose from various options. Selected contacts will be exported using a chosen format. NEXUS 9 RELEASE NOTES Version 1.0 Page 8

11 Debtor Comments has been expanded in Nexus 9 to provide more Debtor Audit Tracking. When a Debtor has a credit note issued, a Debtor Comment can be automatically generated containing relevant details such as time, transaction number, amount and description. This option can be switched on/off by a control flag. NEXUS 9 RELEASE NOTES Version 1.0 Page 9

12 3. New Stock Categorisation with Colour Highlights and Reward Points Tracking New in Nexus 9, a colour can be assigned to a Product Group / Class / Brand as well as specific Stock Codes or Stock Status with Label and optional reward points. Colours are managed using Colour Category Maintenance program (SACLPMNT). A generic rewards points can be associated with a designated colour. The predefined colour then can be assigned to a Brand, a Product Class, a Product Group, a Stock Status or a specific Stock Code. NEXUS 9 RELEASE NOTES Version 1.0 Page 10

13 NEXUS 9 RELEASE NOTES Version 1.0 Page 11

14 Profile Order Entry (SMPROENT) now displays items with color and allows product filtering by Colour as well as existing Product Group / Class / Brand. When a Stock Code has been assigned a color, but the Brand has been assigned another color, then the Stock Code color wins. The display of the color in SMPROENT takes the following order Stock > Brand > Product Group > Product Class > Stock Status Color highlights in Profile Order Entry (SMPROENT) can be turned on or off for individual Debtor using the Debtor NEXUS 9 RELEASE NOTES Version 1.0 Page 12

15 Master Maintenance (ARMASMNT) NEXUS 9 RELEASE NOTES Version 1.0 Page 13

16 4. New Help System Significant improvements have been achieved around the Help System regarding the following: Help content is stored in the Database instead of flat files such as HLP and CHM files, eliminating the need to install on each terminal when a shared drive is used to access Nexus due to Windows security restrictions Business specific help content or help for modified programs can be authored and published via the Help Editor Program (NexusHLPEditor.exe). Help for modified programs can be set to be linked to the relevant screens instead of the standard Help NEXUS 9 RELEASE NOTES Version 1.0 Page 14

17 Business specific help content is preserved during Nexus upgrades Help content can now be authored in multiple languages A 'How to' section has been added to Help content NEXUS 9 RELEASE NOTES Version 1.0 Page 15

18 5. New Search as You Type Lookup All lookup programs used in Nexus ERP have been replaced with a new interface. The new lookup is greatly superior to the previous version. A typical lookup window will look like this. The basic column layout follows the past standard, so operators can continue to use the keys they are familiar with. For example, typing directly will result in filtering of the list by the 1 st Column Prefix. In addition, this Window offers more functionality: Each column is sortable by clicking on the column header NEXUS 9 RELEASE NOTES Version 1.0 Page 16

19 Available columns can be deselected for display purpose, which can be used for selected information export. Right mouse click on the listing header to access the context menu Records can be grouped by any available column using the grouping function. Below example shows the records have been grouped by Branch Some lookup listings can show records in colors with legends, such as the Cheque Number Lookup accessed from Bank Reconciliation Program (APBANMNT), and the Login User lookup accessible from User Access Maintenance (SYSACCES) NEXUS 9 RELEASE NOTES Version 1.0 Page 17

20 Pressing on the legend will filter the listing to only display the selected serie. NEXUS 9 RELEASE NOTES Version 1.0 Page 18

21 Users now have more options to filter the result Regex search is also supported Regex (Regular Expressions) is a commonly used industry standard for advanced searching, or a codified search. A Regex is basically a pattern describing a certain amount of text. Below are some simply examples of Regex search strings and the expected result. For full explanation, you can visit NEXUS 9 RELEASE NOTES Version 1.0 Page 19

22 PATTERN b[aeiou]t NOTES Matches "bat", "bet", "bit", "bot" and "but" Also matches "cricket bat", "bitter lemon". The dot '.' matches any character \. If you actually want to match a dot, escape it B[aeiou]+t Matches "bat" and "bit" etc, but also "boot" and "boat" Below example shows searching via Regex, returning records containing pattern AB, AC, OR AD New searching techniques used behind the scene means much faster searching and filtering Search result can be copied to Clipboard, Excel, or exported to Excel or other formats. This feature can also be used to export Master Files. NEXUS 9 RELEASE NOTES Version 1.0 Page 20

23 NEXUS 9 RELEASE NOTES Version 1.0 Page 21

24 6. New Debtor Management Features Debtor now can have specific No Of Days to keep items on a Customer Profile which overwrites the control file option at a global level. The value is being set to 0 by default, meaning not in effect. This feature is available if Advance Sales Management Module is installed. New Customer Ledger Report is introduced to print a Customer Ledger for a selected Debtor and period/year range. The program can be started using a speed button, pointing to C# program ARCLGRPT. NEXUS 9 RELEASE NOTES Version 1.0 Page 22

25 NEXUS 9 RELEASE NOTES Version 1.0 Page 23

26 A Salesperson can now be notified if one of his/her accounts is place on or off hold. This can be set system wide, by the Debtor or by the Sales Person NEXUS 9 RELEASE NOTES Version 1.0 Page 24

27 NEXUS 9 RELEASE NOTES Version 1.0 Page 25

28 7. New BPAY Facility (applicable to Australian Clients) Support CBA Commbiz and NAB BPAY formats Handles BPAY receipt import, receipt allocation, BPAY reference number generation, reference number allocation and reference number search In Accounts Receivable Control File Maintenance (SYSCONAR), a user can specify the next available BPAY reference number. Once defined, next time a new Debtor is created, upon saving, the next available BPAY reference will be automatically assigned to this Debtor. NEXUS 9 RELEASE NOTES Version 1.0 Page 26

29 For existing Debtors that haven t been assigned a BPAY reference number, a utility is available to bulk assign BPAY reference numbers to Debtors. Bank (CBA or NAB) provided BPAY receipt file can be imported to Nexus ERP via the BPAY Receipts Import program (ARBPYIMP). You can run this program to check for errors first without updating Nexus records. When a Cash Receipt is processed in Nexus, if it is unclear who the debtor is, in addition to the Legal Entity Search capability, now the same screen allows you to search by BPAY reference number as well. NEXUS 9 RELEASE NOTES Version 1.0 Page 27

30 8. New/Enhanced Stock Management Features The following features have been added/enhanced to assist with Stock Management: When a new stock item is created manually or via Warehouse Copy and Stock Import, the stock creation date is automatically captured in the background. This date can be used for reporting and / or Mobile Ordering stock synchronisation such as MySCM+. New Price Change Report (SMPRIRPT) will print price change details for the selected price codes and date range. The report selection will be by Warehouse, Stock Code, Price Code and Date range Product Class Description added to Customer Price List (SAPRIREF, PRICELST) In Stock Batch/Location Maintenance (SABLCMNT), if a 'Batched' item is selected, a toggle will be available to Include/Exclude zero quantity batches. This setting will be preserved. If a 'Batched' item is selected, you can now search for a selected batch number NEXUS 9 RELEASE NOTES Version 1.0 Page 28

31 9. Performance/EOP Enhancements Performance issues have been addressed extensively in Nexus 9 including EOP processes. Discount Purge program (SADISPRG) now uses stored procedure and runs significantly faster Discount Purge program (SADISPRG) now has additional option to purge customer or supplier discount or both New Nexus EOP Control Program to check all pre-requisites for EOP programs across all modules so that issues can be addressed in advance before the execution of EOP programs Automated AR EOD Processing with auto repair of active / problematic transactions Significant performance improvement on EOM and EOY operations GL Fix Program (GLFIXMAS) now uses Stored Procedure and runs much faster Removal of ALL purges from EOM and EOY for performance improvement. The EOM purge routines have been removed and placed into the individual Module Purge Programs which can executed via Windows Scheduler through a command parameter. Purge Programs (GLPURGE, CBPURGE, ARPURGE, APPURGE, SAPURGE, SOPURGE, JCPURGE, PRPURGE and PCPURGE) now can be run from a command line interface or scheduled to run via Windows Scheduler Consolidated Picking Slip Print (SMPCNRPT) now uses in memory table to populate pick list to speed up record listing and filtering PO Delivery Date Enquiry (PODELMNT) now performs faster when loading the purchase order list on the main screen Slow Powerflex sub-indexing has been replaced with in memory tables across many programs for better performance including APFIXHIS, ARDOLRPT, ARFIXSAL, GLBUDRPT, PCPICRPT, JCPICRPT, JCBOMRPT, JCEXPRPT, JCPYSRPT, JCBLSRPT, SYSGSTRP, SASLMVRT, SATOPRPT, SOCSTRPT, SYSTXPRG, SYSTXREC NEXUS 9 RELEASE NOTES Version 1.0 Page 29

32 10. Enhanced Import/Export Nexus 9 introduces a new Payroll Import facility to interface from timekeeping systems. This new import allows import into PRTRANS from a CSV ASCII file which can be produced by an external timekeeping system. Import file is in the format of employee code, transaction code, hours/amount. To run the payroll import program, you need to run the payroll creation program first. Creditor Bank Transfer File Creation (APBANASC) program has been enhanced to have a new selection option to allow a transfer report to be produced. The user can choose to create the bank transfer file with or without printing a report, or print a report without creating the bank transfer file so that the transfer can be re-run at a later stage NEXUS 9 RELEASE NOTES Version 1.0 Page 30

33 11. Enhanced Document Archiving and Retrieval Document Archiving and Retrieval have been made easier in Nexus 9, allowing Document Centre to be accessed from normal operational screens. Stock Specification documents can be archived into Document Centre using Stock Master Maintenance Program (SAMASMNT). The file can be of any type selected from your file system, or scanned in using a connected scanner. When performing scanning, correct image type needs to be selected. Once attached, the icon to the right of STOCK CODE field will be updated, indicating attachment is available for this Stock Code. Clicking on this icon will open Document Centre and bring up all the attached Stock Specification document that have been archived provided the logged in user has sufficient privilege to view the documents. NEXUS 9 RELEASE NOTES Version 1.0 Page 31

34 The archived Stock Specification documents can also be accessed from Profile Order Entry (SMPROENT). NEXUS 9 RELEASE NOTES Version 1.0 Page 32

35 12. Enhanced Budget Management The following enhancements have been made to the Budget Management programs. Budget Maintenance Program (SYSBDMNT) now has a new option to copy budgets from a number of years sales actuals. In order to do this, new budget records for that year need to be created first. Below example uses Debtors Budget Maintenance to create Next Year budget for All Debtors based on their past Actuals. Run SYSBDMNT with Parameter ARMS, select Maintaining Budgets for Next Year option, press Copy (F7), and select Type Zero, this allows new budget records get created with 0 across all months. NEXUS 9 RELEASE NOTES Version 1.0 Page 33

36 Now you can create the Next Year Budget for these Debtors based on their past sales by using Copy (F7) option, select Type Actuals and tick the years you want to copy from. New filter added when copying a 'stock' type budget to allow selection of what stock item budgets to copy In below example, the new Stock Budget Maintenance Program (SYSBDMNT) with parameter SAQW has been run. NEXUS 9 RELEASE NOTES Version 1.0 Page 34

37 Upon Copy (F7), a filter (F7) option can be used to narrow down the stock codes by Product Group Categories, Range of Product Group or Stock Codes. Filtering by Product Group Category: NEXUS 9 RELEASE NOTES Version 1.0 Page 35

38 Filtering by Product Group Range: Selecting by individual Stock Code: New Budget Update from Actual program (SYSBDUPD) to allow newly created budget records that have Nexus history to use that history to update the budget actuals. The budget actual figures will then be maintained automatically during the following end of period processing. This program allows all budget actuals to be created except GLMASTER budgets. NEXUS 9 RELEASE NOTES Version 1.0 Page 36

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40 13. Enhanced User Management Enhancement in Nexus 9 around User Management is to facilitate easy creation of a new user based on existing user profile settings, including print preferences and user privileges. New Nexus User Groups allowing the creation of a template user called Group Admin and propagation of permissions and user settings including default printer and Stored Report Parameters to all members of the group In below example, a User Group MARKETING has been created using User Group Maintenance (SYSGPMNT) Using User Access Maintenance (SYSACCES), create a User called MARKETING, assign this login as the Group Admin for User Group MARKETING. NEXUS 9 RELEASE NOTES Version 1.0 Page 38

41 If we create another user in User Group MARKETING called TEMP, as soon as User Group is assigned, all User MARKETING s User Access settings will be copied over and all fields populated automatically. Depending on Control File settings, these values can or cannot be overridden. NEXUS 9 RELEASE NOTES Version 1.0 Page 39

42 When the Group Admin account gets updated, upon saving, the system will ask to update to all Group members. If Forms Defaults Maintenance has the Group Admin user s template set up NEXUS 9 RELEASE NOTES Version 1.0 Page 40

43 Then depending on the Control File setting, a member user in that group (User Group MARKETING) may not be able to have a different template set up. In below example, BEL is member user in MARKETING group, upon creating a template for BEL, the system will deny it. Control Files settings related to New User Management NEXUS 9 RELEASE NOTES Version 1.0 Page 41

44 New Nexus User can be created by replicating an existing user with existing security settings. To do this, bring up existing user s profile, and in LOGON NAME field, type in the new user s Logon Name. NEXUS 9 RELEASE NOTES Version 1.0 Page 42

45 14. Enhanced Payroll Management Payroll Electronic Funds Transfer (PRBANASC) now has a new option to do Summary Transfer so that transactions can be summarised by branch or bank account when transferring to Cashbook. Payroll Listings (PRPAYRPT, PREPARPT) now have a new total for each employee to show the total hours worked. The total hours will only include transactions that have a pay code of type 'Rate' and have the 'Multiply Rate by Hourly Rate' set to 'Y' Employee Payment Details Maintenance (PRPAYMNT) is now able to capture an 18 character Reference (for child support, super stream references etc.) NEXUS 9 RELEASE NOTES Version 1.0 Page 43

46 Employee Payment Details Maintenance (PRPYDMNT) is now able to allow deductions such as child support payment to be transferred via EFT on employee behalf Payroll Electronic Funds Transfer (PRBANASC) now also creates an EFT Payment for deductions such as child support payment in addition to EFT Payment for employee normal pay An Employee now can have multiple pay rates maintained in the system. Employee Master Maintenance (PRMASMNT) now has a new popup to allow multiple pay rates entry Transaction Code Maintenance (PRTRAMNT), if Type is R (Rate), now allows entry of a Pay Rate Number so that the system can pickup the Pay Rate from the employee pay rates table with this pay rate number to calculate the extension. NEXUS 9 RELEASE NOTES Version 1.0 Page 44

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48 15. Enhanced Sales Order Processing Sales Order Entry (SOORDENT) now allows 'Released' sales orders to be viewed and new lines added. Existing lines cannot be changed. This feature is control flag managed so can be easily turned off if necessary. NEXUS 9 RELEASE NOTES Version 1.0 Page 46

49 Sales Order Entry (SOORDENT), Profile Order Entry (SMPROENT), Stock Invoice Entry (SAINVENT), Consolidated Pick Slip Print (SMPCNRPT) and related enquiry programs now able to preserve whether the Customer has purchased a stock item in alternative unit or base unit. Below screenshot shows an item has been entered using alternative unit (Box) in SOORDENT and the program preserves it in the order. NEXUS 9 RELEASE NOTES Version 1.0 Page 47

50 Options have been added to Weight Sensitive Stock pop-up confirmation in SYSCONSA so that pop-up can occur when Weight Sensitive Stock has been entered using based unit OR alternative unit as dictated by option B or A. NEXUS 9 RELEASE NOTES Version 1.0 Page 48

51 16. Enhanced Purchase Order Processing Purchase Order Pre-Payments (POPREENT) now allows Purchase Order Pre-Payments to be flagged as an EFT Payment Purchase Order Creation Request (SAORDCRE) now has a new layout for better presentation of data NEXUS 9 RELEASE NOTES Version 1.0 Page 49

52 17. Miscellaneous Enhancements More miscellaneous enhancements have been delivered in this release: The unaudited errors message upon logging into Nexus is suppressed now unless logged in user has permissions greater than 8 in the Utilities module In Sales Order Entry (SOORDENT), if Direct is selected as a save option, the user will now be prompted with 'Printer', ' ', 'Fax', 'Electronic', 'System Default' Increase stock descriptions to 60 characters across all modules and all forms reports (Rbuilder and FastReport formats) Added control file option to Allow/Disallow the entry of stocktake results against items if it does not have a freeze date NEXUS 9 RELEASE NOTES Version 1.0 Page 50

53 Sales Order Delivery Maintenance program (SODELMNT) has been enhanced to display the Total Run Weight and Volume as well as Weight and Volume for the individual orders to help managing loading of the truck Customer Delivery Notification by SMS/ . Integrated with Delivery Maintenance (SODELMNT) and Sales Orders Entry (SOORDENT) NEXUS 9 RELEASE NOTES Version 1.0 Page 51

54 New Nexus logging, tracking SMTP and MAPI s from all Forms and Fast Report reports. New enquiry program (ETEMLLOG) to view errors and logs Forms Default Maintenance (SYSFDMNT) now has an new column to specify the number of copies to be printed of each report NEXUS 9 RELEASE NOTES Version 1.0 Page 52

55 Advanced Sales Background Processor (SMBKGUPD) now writes orders to tables in the Database rather than text files, eliminating program instability caused by file corruption Advanced Sales Background Processor (SMBKGUPD) now allows unlimited resubmit of an order, if still unsuccessful, the order will be logically deleted and can be retrieved from Database by a technical consultant Program start-up path now displayed in the F2 -> Options screen system wide to facilitate issue resolution More fields in ARTRANS/ARDETAIL are now added to ARHISHEA/ARHISDET for querying and reporting purposes Creditor's Trial Payment Selection (APTRISEL) now allow transactions with unprinted payments on the Creditors Remittance table to be included in the report NEXUS 9 RELEASE NOTES Version 1.0 Page 53

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