CCH Telekurs. Installation Guide

Transcription

1 CCH Telekurs Installation Guide

2 Legal Notice Disclaimer Copyright Trademark Rights CCH Software has made every effort to ensure the accuracy and completeness of these Release Notes. However, CCH Software, its staff and agents will not be liable for any errors or omissions and use of the software is subject to the customer s licence with CCH Software. This these Release Notes should not be relied upon as a detailed specification of the system or the software. CCH Software may make changes to this these Release Notes from time to time Wolters Kluwer (UK) Limited (trading as CCH Software) These Release Notes may not be copied, altered, edited, disposed of or distributed without the prior consent of CCH Software. The content is confidential CCH Software 145 London Road, Kingston upon Thames, Surrey KT2 6SR UNITED KINGDOM Microsoft, Windows, Windows NT, Windows for Workgroups, Windows 98, 2000, XP, MS-DOS, Windows Vista, Windows 7, Windows Server, Microsoft SQL Server, and Microsoft Office, are either registered trademarks or trademarks of Microsoft Corporation. Novell and NetWare are trademarks of Novell Inc. Citrix MetaFrame is a registered trademark or trademarks of Citrix Systems, Inc., All rights reserved. CCH Central, Viztopia and CCH Personal Tax is a registered trade mark of MYOB Technology Pty Ltd and is used by Wolters Kluwer (UK) Ltd under licence 2008 MYOB Technology Pty Limited. Distributed under licence by Wolters Kluwer (UK) Limited (trading as CCH Software)

3 Contents CCH Telekurs 1 Introduction 1 Installing Telekurs 1 Running Telekurs for the First Time 2 Running Telekurs On Subsequent Occasions 6 Changing Over to Telekurs: Avoiding Duplicated Records 8 Updating the Telekurs Software for version Getting Support 10 CCH TELEKURS 2.20 APRIL 2017 I

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5 Introduction SIX Financial is a Swiss company that supplies securities data. It used to be called Telekurs and this name is still used within SecTAX and Trust Accounts. If you have subscribed to this service for SecTAX or Trust Accounts then you need to install the CCH Telekurs software. Normally the job of updating the securities data is performed by one user once a week or once a month. Often the job is set up to run unattended using Windows Task Manager. There are 4 bands of Telekurs data. Band A is the smallest selection (or universe ) of securities; band D is the largest. Users choose which band they wish to subscribe to. When you subscribe to Telekurs you are given a User Name and Password by Telekurs. The User Name and Password is needed to download the data from their FTP site. They also ensure that you only have access to the files for the band for which you have subscribed. Files for other bands are not visible. Installing Telekurs The Telekurs Feed supplies data regarding securities e.g. share prices or the history of the dividends that companies have paid. The Telekurs data is available in ZIP files on an FTP site. The files are downloaded to a Telekurs data directory. They are then unzipped and the Telekurs software is used to update from these files. 1. The Telekurs software is separate from SecTAX/Trust Accounts and is installed on a standalone PC. Normally only one PC is set up to run the Telekurs update. 2. Download the Telekurs software from the CCH Software Support Download Centre and run the downloaded file. If it is not already installed then this option installs it. If this is an update then running the Telekurs install gives options to uninstall or update the old version. Select the option to update it. 3. The install requests the Telekurs software directory. This must be on the local workstation. The default is C:\Telekurs. 4. The install requests the Telekurs data directory. This directory can contain a substantial amount of data and there should be at least 2Gb free disk space available. If only one user is going to run the Telekurs data feed this can be on the local workstation, e.g. C:\Telekurs\Data. If more than one user is going to run it, it should be on the network. 5. After the Telekurs software has been loaded, Database Parameters needs to be set up and the first download performed. CCH TELEKURS 2.20 APRIL

6 Running Telekurs for the First Time Setting up the Database Parameters 1. Open SecTAX/Trust Accounts. 2. Select Activities > System Management > Database Parameters. The Database parameters window appears. The SecTAX version is: 3. Select the Data Feeds tab. 2 CCH TELEKURS 2.20 APRIL 2017

7 4. Select the Telekurs radio button. 5. Select the Telekurs data feed checkbox. The Telekurs Feed button should appear. If it does not, there could be a problem with your Telcode and you should call CCH Software Support. 6. In the Telekurs Start Date field enter the first date from which Telekurs data is required. This is important if converting from a different data feed as it helps reduce duplication of data from the two feeds. If all data is required then it can be left blank. 7. Click the Telekurs Feed button. The Edit Data Feed Parameters window appears. CCH TELEKURS 2.20 APRIL

8 8. Enter the Feed Description which is only used as a prompt for the user, and then use the Browse button to find the path to the Data feed files, typically C:\Telekurs\DATA. 9. Select the Report Price Type from the drop down list. A completed window appears below: 10. Click FTP. The Edit FTP Parameters window appears: 4 CCH TELEKURS 2.20 APRIL 2017

9 11. Enter the Site address as ftp1.telekurs.co.uk. 12. Enter your User name and Password as supplied by SIX Financial. 13. Leave the Most recent dates fields blank and click OK. 14. On the Edit Database Parameters window, click OK. 15. On the Database parameters window, click OK. Checking that Tax Rates are Up to date Select Activities > Common/Shared Data > Tax Rates. Check that the rates are present and up-to-date. For the UK they can be imported from S6SECCOM.IMP (for SecTAX), or S6RPI.IMP (for Trust Accounts), with the option for Duplicate Records set to Update. The Telekurs software uses these rates to calculate the tax credits on UK dividends and fixed interest payments. Downloading Initial Files Download the initial files from the Telekurs FTP site manually. This is done as follows: Go into your FTP Client program. You may be able to use Internet Explorer, but this requires some tweaking of Internet Explorer settings. So most IT Departments prefer to use a separate software program such as Filezilla Client. In the Address bar enter: ftp://<user name>:<password>@ftp1.telekurs.co.uk/ where <user name> and <password> are the User name and password supplied by SIX Financial, e.g. ftp://johnsmith:opensesame@ftp1.telekurs.co.uk/ Assuming these are valid, the Telekurs FTP site will be displayed. It is simply a list of files names. Decide which files are required: Most users do not need all the files as they go back to If you wish the last 2 years history then just select files dated in the last 2 years. CCH TELEKURS 2.20 APRIL

10 There is some duplication of data with the TBII files. There are 3 file types: Files named tbii_<band>_ye<date>.exe are known as the year end files and contain all TBII events for the relevant <band> for the relevant <year>, e.g. tbii_a_ye exe contains all the events for band A for the year ended 05/04/2017 (Dates in file names are in YYMMDD format). Files named tbii_<band>_m<date>.exe contain all events in the current tax year up to <date>. There is usually only 1 of these files and it shouldn t be selected. The majority of the TBII files are named tbii_<band>.<date>.exe. These files are created daily. So to select TBII files for downloading, select the year end files for the required earlier tax years and the daily files for the current tax year. Select the required files on the FTP site and download them to the Telekurs data folder, e.g. C:\Telekurs\Data. This will take a few minutes. When downloaded the files need to be unzipped. To do so, use Windows Explorer and double-click each file in turn. The files are self-extracting executables and will unzip themselves. After unzipping, delete (or save) the original ZIP files. The data can now be read into SecTAX/Trust Accounts. Run the Quick Import version of the program, i.e. for SecTAX run QSECMP32.EXE; for Trust Accounts run QTRUMP32.EXE. Select Tools > Data Feed. The options to select in Data Feed are described in the section below. Exit from QSECMP32.EXE or QTRUMP32.EXE, and then rerun SecTAX/Trust Accounts normally. Enter the dates of the most recent downloads as today s date in YYMMDD format (e.g for 31/10/2016). This date should be entered for all the file types listed in Most Recent Dates in FTP Parameters (i.e. Database Parameters > Data Feed > Telekurs > FTP Parameters). Running Telekurs On Subsequent Occasions The subsequent updates should take much less time than processing the initial files and there is no need to run them on a standalone PC. However, for the sake of speed, the update does need to be run in single-user mode. There are two ways to perform updates after the first one: Manual Method Download the files that have not already been processed from the Telekurs FTP site into the Telekurs data directory. Then unzip them, delete the original ZIP files and run the Telekurs Data Feed Update. This is similar to the procedure followed for the initial update. Automatic Method This involves running a program called TKGET.EXE. This program automatically downloads the files not already processed, unzips them and processes them. On completion it updates the Most Recent Date fields in Database Parameters (in Data Feed > Telekurs > FTP) with the 6 CCH TELEKURS 2.20 APRIL 2017

11 latest date of each file type processed. This enables TKGET.EXE to identify the files it has already processed the next time it is run. Before Running TKGET.EXE Before TKGET.EXE is run on a workstation it is important that you have been into Tools > Data Feed at least once on the same workstation. This action sets up certain Registry keys needed by TKGET.EXE. If the procedure described in Running Telekurs for the First Time was followed on the workstation for running TKGET.EXE then this has been done. Running TKGET.EXE manually TKGET.EXE can be run manually. Alternatively Windows Task Scheduler can be used to run it automatically every week or month. First we look at running TKGET.EXE manually. 1. Select Start > Run and type in C:\Telekurs\TKGET.EXE 2. A screen is displayed with a Download button. 3. Click Download If the software cannot connect with the FTP site make sure that the FTP site can be accessed manually using the instructions given in Running Telekurs for the First Time. If other errors occur then contact CCH Customer Care & Support. If no errors occur then the software should download the files not already processed, unzip them and delete the original ZIP files. It then updates the Most Recent Date fields in Database Parameters with the latest date of each file type downloaded. Note Running TKGET.EXE in this way does not import any securities data into SecTAX/Trust Accounts. The Tools > Data Feed option still needs to be run to complete the update. The Most Recent Date fields describe the most recent files downloaded, not whether they have been processed or not. Files downloaded but not yet processed can be seen in the C:\Telekurs\Data directory. When they have been processed they are moved to C:\Telekurs\Data\Processed. Running TKGET.EXE automatically TKGET.EXE can be made to run automatically every week or month (or at any other interval) using Windows Task Scheduler. This is normally done in the middle of the night when no one is accessing the system. This is because the update of securities is performed in a single user mode and will fail if any other users are in SecTAX/Trust Accounts. To make TKGET.EXE run automatically it needs to be run with a command line. The available options are: TKGET.EXE /auto Runs TKGET.EXE and automatically starts the download without clicking the button. This lets TKGET.EXE run unattended. TKGET.EXE /autoupdate This is the same as using /auto. However in addition to downloading the files that have not yet been processed it also calls a program called TKUPDATE.EXE which runs the Data Feed, i.e. imports the downloaded files into SecTAX/Trust Accounts and then moves the processed files into the Processed directory. TKUPDATE.EXE will fail if there are users already in SecTAX/Trust Accounts. CCH TELEKURS 2.20 APRIL

12 TKGET.EXE /noinit This parameter prevents TKGET.EXE downloading INIT files. The reason for doing this is that some users may not wish the software to add new securities automatically. This flag is used in conjunction with the /auto or /autoupdate flags. However the use of this flag is not recommended (see Technical Details). Before setting up TKGET.EXE in Windows Task Scheduler check that it works correctly from the command line: 1. All users must exist from SecTAX/Trust Accounts 2. Select Start > Run and type in C:\Telekurs\TKGET.EXE /auto using whatever parameters you plan to use in Windows Task Scheduler. 3. Check that the update runs through automatically. 4. If /autoupdate was selected check that SecTAX/Trust Accounts was updated as required. Otherwise use Tools > Data Feed in QSECMP32.EXE or QTRUMP32.EXE to update SecTAX or Trust Accounts respectively. If the update works smoothly then it can be run automatically in future using Windows Task Scheduler. In the event of problems setting this up contact CCH Customer Care & Support. Changing Over to Telekurs: Avoiding Duplicated Records Users converting from the Exshare to the Telekurs data feed face a problem that dividends may be duplicated. They can come through once from the Exshare feed and then again from the Telekurs feed. The Telekurs Start Date in Database Parameters reduces this problem but does not eliminate it. Suppose in October 2017 we decide to use Exshare up to 31/12/17 and then Telekurs after that. As soon as this decision has been made the Telekurs Start Date should be entered as 01/01/2018. This has two effects: Events and prices found on the remaining Exshare files which are dated after the Telekurs start date are not loaded. Events and prices found in the new Telekurs files that are dated before the Telekurs start date are not loaded. However some dividend announcements take place months before the dividend is actually paid and this information will be supplied on the Exshare files as soon as it is known. This means that there could be 2018 dividends on Exshare files even before October These dividends will appear twice on the dividend history, once from Telekurs and once from Exshare. Accordingly a tool has been provided, the Security Events Review, to identify duplicate events and enable them to be deleted. This should be run after the system has been brought up-todate with the Telekurs data. To run it: Select Tools > Investment Tools > Securities events review Select a range of dates that covers the period of switching over, e.g. from 3 months before switching over to Telekurs to 3 months afterwards 8 CCH TELEKURS 2.20 APRIL 2017

13 Click the Utility button. A new screen is displayed listing duplicate events. The system identifies every instance where two events occur on the same date and also the source of the event, e.g. Telekurs or Exshare. Occasionally these duplicated events will be correct. (Some companies really do pay two dividends on the same day!) However where the same event seems to have been brought in from two different sources it is possible to highlight the item and click the Delete button. There is also a View button which allows the user to view the details of an event in the list without changing it. The version to delete is the Exshare version as the Telekurs copy could be reinstated if it appears again in later Telekurs files or if the old Telekurs files need to be rerun. Updating the Telekurs Software for version 2.20 For version 2.20 of the Telekurs software, which accompanies SecTAX and Trust Accounts , the upgrade procedure is slightly different from usual. This is because this upgrade changes the codes used to identify US securities from ISIN codes to Valoren codes. SIX Financial are publishing data using ISINs up to 5th April 2017 that identifies United States securities using ISIN codes as before. SIX Financial are publishing data using Valoren codes for US securities from 6 th April. To update correctly, you need to: Run the Telekurs data feed up to 5th April 2017 in the usual way using the old CCH Telekurs software and the old SecTAX or Trust Accounts software. Upgrade to CCH Telekurs 2.20 and SecTAX or Trust Accounts which converts the US ISINs to Valoren codes. Notify SIX Financial that you have updated by ing operations.uk@six-group.com When SIX Financial reply that the changeover is complete, you can continue to process SIX Financial data from 6th April in the usual way. If the correct procedure for upgrading is not followed, you could end up with securities recorded twice using both the ISIN code and the Valor code. This would require going to a backup. The procedure in detail is: CCH TELEKURS 2.20 APRIL

14 1. Run the Telekurs data feed using your current release of SecTAX/Trust Accounts, to ensure that your SecTAX/Trust Accounts database has the full security history up until 5th April recorded using ISIN codes. If the data feed is run at any date after 5 th April 2017 and before 30 th June, this will be achieved. 2. Install Telekurs 2.20 on the workstation that is used to run the Telekurs software and install SecTAX or Trust Accounts SecTAX and Trust Accounts are usually run from the network. 3. Go into SecTAX or Trust Accounts. An upgrade starts and the following message appears: If you have run the feed up to 5th April then click Yes. The program converts the US ISIN codes to Valoren codes. 4. Notify SIX Financial that you have updated by ing operations.uk@six-group.com 5. When SIX Financial reply that the changeover is complete, you can continue to process SIX Financial data from 6th April in the usual way. Getting Support Support for the Telekurs Data Feed is provided by CCH, not Telekurs. There are 2 types of Support Service that CCH offers Unable to Process the Telekurs Data Feed In this case contact Wolters Kluwer Tax & Accounting Software Support at Extra Securities in the Feed Users may request a few extra securities are added to the data feed. In this case the ISIN codes to uk-cchsw.telekurs@wolterskluwer.com. Note 10 CCH TELEKURS 2.20 APRIL 2017

15 These requests must be reasonable. For instance you can t request a Hong Kong stock be added to the Band A data feed. If you need foreign stocks and are on Band A you should move to a higher band. On band D, users have the right to request a larger number of stocks. Again the request must be reasonable, i.e. not thousands of securities. But the limit is much higher than on the lower bands. CCH TELEKURS 2.20 APRIL