Wireless Hotspots Configuring the Laptop for Printing GUIDE. User Services IT Services University of Malta

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1 Wireless Hotspots Configuring the Laptop for Printing GUIDE User Services IT Services University of Malta

2 2012 User Services IT Services Junior College, University of Malta May only be reproduced with permission. Web: Tel

3 TABLE OF CONTENTS A. Introduction... 2 B. Downloading the Printer Drivers... 2 C. Installing the Printer Drivers... 4 D. A4 Printing... 9 E. B&W Printing F. Duplex Printing G. A3 Printing IT Services, University of Malta 1

4 A. Introduction This document contains instructions to help you install the appropriate printer drivers so that you will be able to print your documents over the IT Services Wireless network. Apart from installing the appropriate printer driver, you will also need to purchase printing credits from IT Services Reception to be able to print over the wireless network. More information about printing is available here: Currently, the following printers are available over the wireless network: Lab 4, Room 225 B&W Laser Printer Lab 4, Room 225 Colour Laser Printer B. Downloading the Printer Drivers 1. Visit the link: 2. Click the appropriate printer driver depending on the location of the printer. Depending on the internet browser (Mozilla FireFox or Microsoft Internet Explorer), a dialog box is displayed. IT Services, University of Malta 2

5 3. Click the Save button. The Downloads window is displayed when downloading starts. 4. Double-click on the file. The following warning message is displayed. 5. Click the OK button. 6. Click the Run button. 7. In the Destination folder field, type C:\temp. 8. Click the Install button. The printer has been downloaded on your computer in C:\temp. You may now proceed with installing the printer driver. IT Services, University of Malta 3

6 C. Installing the Printer Drivers 1. Click the Start button. 2. Click Printers and Faxes. The Printers and Faxes window is displayed. 3. Click Add a printer. The Add Printer Wizard dialog box is displayed. 4. Click the Next button. IT Services, University of Malta 4

7 5. The Add Printer Wizard dialog box below is displayed. 6. Tick the option: Connect to a printer on the Internet or on a home or office network. 7. In the URL: field, type the appropriate URL depending on the printer you are installing. Refer to the table available at: 8. Click the Next button. The Configure Internet Port dialog box is displayed. 10. Tick the option: Use the specified user account. IT Services, University of Malta 5

8 11. In the User Name field, type csc\username, where username is your UM IT Account username Example: csc\mfar In the Password field, type in your password. 13. Click the OK button. 14. Click Have Disk button. The Install From Disk dialog box is displayed. IT Services, University of Malta 6

9 15. Click the Browse button and locate C:\temp. 16. Double-click on the folder within C:\temp and click the Open button. 17. Click the OK button to install the printer. IT Services, University of Malta 7

10 18. It is not advisable to set the installed printer as the default printer. Tick the No option. 19. Click the Next button. A dialog box indicating that the installation was successful is displayed. 20. Click the Finish button. IT Services, University of Malta 8

11 D. A4 Printing A4 printing settings over Wi-Fi have to be set in order to be able to print. You can enable A4 printing settings on your printer driver as follows: 1. Click the Start button. 2. Click Printers and Faxes. The Printers and Faxes window is displayed. 3. Right-click the printer driver which will be used for A4 printing, for example: BW JC Computer Lab 4 4. Click Properties. The Properties dialog box is displayed. Note that the following dialog box may vary depending on the printer selected. IT Services, University of Malta 9

12 5. Click the Device Settings tab. 6. Locate the options Print auto select:, Manual Feed in Tray 1:, Tray 1: and Tray 2:, and choose A4 from the drop-down list for each of them. 7. Click the Apply button. IT Services, University of Malta 10

13 8. Select the General tab and click on Printing Preferences. 9. Select the Paper/Quality tab; check that the Paper size: option is set to A Click the Apply button. 11. Click the OK button to close the Printing Preferences dialog box. 12. Click the OK button to close the Properties dialog box. IT Services, University of Malta 11

14 E. B&W Printing The following additional configuration settings are required after the installation of the Junior College Lab 4 black & white printer driver: 1. Click the Start button. 2. Click Printers and Faxes. The Printers and Faxes window is displayed. 3. Right-click the printer driver which will be used for A4 printing, for example: BW JC Computer Lab 4 4. Click Properties. The Properties dialog box is displayed. 5. Click the Advanced tab. IT Services, University of Malta 12

15 6. Click the Printing Defaults button. The Printing Defaults dialog box is displayed. 7. Click the Color tab. 8. Tick the option Print in Grayscale. 9. Click the Apply button. 10. Click the OK button to close the Printing Defaults dialog box. 11. Click the OK button to close the Properties dialog box. IT Services, University of Malta 13

16 F. Duplex Printing You can also print on both sides of the paper over Wi-Fi. Double-sided printing, or duplex printing, conserves paper and is cheaper than single-sided printing. IT Services encourages all users to opt for duplex printing when appropriate. Duplex printing is not available for colour and A3 printing. You need to enable duplex printing on your printer driver to print on both sides of the paper. 1. Click the Start button. 2. Click Printers and Faxes. The Printers and Faxes window is displayed. 3. Right-click the printer driver which will be used for A4 printing, example: BW JC Computer Lab 4 4. Click Properties. The Properties dialog box is displayed. Note that the following dialog box may vary depending on the printer selected. IT Services, University of Malta 14

17 5. Click the Device Settings tab. 6. Locate the option Duplex Unit: and choose Installed from the drop-down list. 7. Click the Apply button. 8. Click the OK button. To print a document using duplex printing: 1. Open the document. 2. Click the File menu. 3. Click Print The Print dialog box is displayed. 4. Choose the printer that will be used for duplex printing, example: BW JC Computer Lab 4 5. Click the Properties button. The Properties dialog box is displayed. 6. Select the Finishing tab and choose Print On Both Sides. 7. Pick the appropriate option from the Booklet layout: drop-down: Left Edge Binding or Right Edge Binding. 8. Click the OK button to close the Properties dialog box. 9. Click the OK button to print the document. IT Services, University of Malta 15

18 G. A3 Printing A3 printing over Wi-Fi is also possible on the printer (black & white and colour) located at the Junior College Lab 4, Room 225. You can enable A3 printing on your printer driver as follows: 1. Click the Start button. 2. Click Printers and Faxes. The Printers and Faxes window is displayed. 3. Right-click the printer driver which will be used for A3 printing, example: BW JC Computer Lab 4 4. Click Properties. The Properties dialog box is displayed. Note that the following dialog box may vary depending on the printer selected. 5. Select the Device Settings tab. 6. Locate the option Tray 3: and choose A3 from the drop-down list. 7. Click the Apply button. 8. Click the OK button. IT Services, University of Malta 16

19 2012 User Services IT Services Junior College, University of Malta May only be reproduced with permission. Web: Tel