nddprint 360 White Paper - Corporate Printing

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1 White Paper - Corporate Printing nddprint 360 nddprint 360 is a complete control, optimization and discipline solution for corporate printing environments. Nowadays, there is a greater need to control expenses and produce value. Assign values to the appropriate users and accounts through a simple process. End the waste present in print operations with intelligent and functional adjustments. Discipline your users to only print content that is both required and consistent with the corporation using print and copy policies. Make your print environment safer.

2 90% more economical compared to any other software No print server It does not require a print server, consumes less network traffic, reduces processes and is easy to maintain. Policies and quotas in the cloud Live update Have the convenience of not having to worry about keeping the environment up to date and with the latest updates already installed. nddprínt does this for you and automatically. Set up print policies and quotas in the cloud to discipline and control users' prints without intervention in the environment. 99% * of accuracy in data collection and monitoring The only USB device specialist solution in the market We are specialist in monitoring USB printing devices, identifying different types of counters to aid in operations management. Indexes and reports for controls Various reports and charts with the historical demonstration of all the consumption of the environment. WE ARE GOLD We proudly present our international Gold Seal from Buyers Laboratory. Multi-vendor application We serve all manufacturers as effectively. Collecting and monitoring data FULL TIME All printers, all prints, all counters, all supplies monitored by nddprint at all times.

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4 Practicality, Speed and Results Easy installation nddprint s installation is simple and can be performed massively, eliminating the need to send people to the environments where the solution is going to be installed. The installer can be generated preconfigured through a cloud interface. Eliminate extra spending on infrastructure resources Get rid of extra spending on infrastructure resources. Your structure does not have to be changed. 360 s architecture is cloud based, and this advantage eliminates costs with servers (both hardware and licenses for OS and DB) and also the respective maintenance of these assets, such as people and resources. NddPrint 360 adapts to your environment, your routines, your habits and practices. You don t need a print server to control your operations, our embedded solutions do all the monitoring of your print site. Also, it is not necessary to install an application on each workstation as a single computer on the network can monitor your entire corporation's printing. With nddprint there is no maintenance complexity Maintaining an environment with large numbers of users, computers and multiple branches requires a large workforce for processes. With nddprint this can be achieved, because the whole process can be performed quickly and dynamically online. Cloud-centered management Control and manage all aspects of the print operation in the cloud through the nddprint 360 Portal.

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7 Releaser PLUS! Delegate printing so someone else can print for you, but keep the cost of printing assigned to your user. nddprint Releaser facilitates and optimizes printing areas flows. All user printing is done in a centralized queue, streamlining work processes and enhancing overall safety. Hold Print Hold Print through Local Hold Print Hold Print on server PLUS! Send documents by and have the possibility of releasing the document to print whenever you want in the nddprint release terminals. For serverless environments, documents to be printed are held at the user's own station. Documents sent by users can be held on a server for later release. You can publish your documents for printing on the corporate print network, allowing access by folder structures. You can also share any document with other users on the network. Long-held documents Schedule the automatic removal of print jobs held for a certain period of time. Print, hold or release documents using our mobile app. nddprint identifies users who release or generate prints by cell phones, tablets, and chromebooks. Make your operation safe and optimize processes Users must authenticate themselves to the printers when releasing a job they have sent to print. This authentication can be done by username and password, PIN and Safe PIN and by proximity cards. Feel free to print wherever you want Print centrally across multiple branch offices of your business. Print documents stored in private clouds such as: icloud, OneDrive, Dropbox, Box and Google Drive. * nddprint identifies all users, even print jobs sent from the application. * Available for Android and ios.

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9 Our mobile technology Monthly printing Corporate balance Monthly printing A world of possibilities. nddprint Mobile is focused on connecting users to processes through cutting-edge technology. With the nddprint app it is possible to perform any action, from the release of print jobs to delegation, sharing and verification of environmental impact and consumption.

10 Job Accounting Feature Brief description Benefits Centralization and management of data. The database and application layer is structured on a data center platform. It includes all the infrastructure required for data storage and availability. Through the web management interface, it is possible to adjust all the settings of the environment, as well as use all of the management tools. It does not require substantial investments in servers, operating systems and databases. Support and direct maintenance of the manufacturer. Lower operating cost (TCO). It does not require a specialized team to install and maintain application servers. Easier deployment because it only requires the installation of monitoring agents. Flexibility of monitoring, accounting and collection of print data. It has the ability to count print jobs in printers, in the print spooler and in ERP records tables. It also facilitates importing records from other systems and platforms. Lower cost: No print server required; it does not require changes and adaptations in the network. Higher accuracy: Direct accounting in the printer (after physical completion of the job). Reliability and transparency. It collects and records accounting data and counters from the same printer. Auditing tools for billed production (counters reports). Measurement of the deviation between the produced / counted and accounted / print jobs. Printing allocation by hierarchical accounts. It supports hierarchical structuring of accounts with no level limits. Differential that makes the tool adherent to accounting center's costs. Greater adherence to the accounts plans of organizations. Management of quotas - informative or locking. Control and management of print quotas, per page, value or color. The company sets the quotas and then the solution performs the monitoring, generating alerts or locking users that exceed their quotas. The user will always be warned so that they can monitor their own quotas themselves. The distribution of quotas can be performed automatically by group, by user or by both. They can also be cumulative or non-cumulative.

11 Web Management. Through the web management interface, it is possible to adjust all the settings of the environment, as well as use all of the management tools. Lower operating cost (TCO): It does not require a specialized team to install and maintain application servers. Easier deployment because it only requires the installation of monitoring agents. It facilitates account creation. An account is a repository for billing: Process. Project. Department. Cost center. Print jobs are assigned to the corresponding account in order to calculate the amount spent by the account on printing. It also supports the allocation of copy jobs. It supports hierarchy. Accounts are hierarchical. There are no hierarchy limits. It allows managers to be assigned. Accounts have managers who can view their account data in reports. Decentralization of management. It allows you to specify which account model to use. User account: Users are assigned to accounts. Print jobs are assigned to the user's account as the files are processed. Printer account: Printers are assigned to the accounts. Print jobs are assigned to the printer's account as the files are processed. Selectable Account: Users are given permission for which accounts they can print through their printing policies. At the time of printing, the user selects from their list of allowed accounts which account the print jobs will be assigned to. Users assign the print job to a project. If the job is not assigned, the cost goes to the user's default cost center. Processes are assigned for each phase with a general statement available in reports. Policy Feature Brief description Benefits Centralization and management of data. The application layer is structured on a data center platform. It does not require substantial investments in servers, operating systems and databases.

12 It includes all the infrastructure required for data storage and availability. Through the web management interface, it is possible to adjust all the settings of the environment, as well use all of the management tools. Focus on results. Support and direct maintenance of the manufacturer. Lower operating cost (TCO): It does not require a specialized team to install and maintain application servers. Easier deployment because it only requires the installation of monitoring agents. Print profiles assigned to users and printers Print policies and rules are set for users and printers individually or for groups collectively. Several filters are available for creating a policy, and you can combine more than one feature. Mobility, Convenience and Efficiency! You are able to control printing more effectively. Conversion of printing features. Print jobs can be forced to convert to monochrome or duplex. With the conversion it is possible to save more paper and supply. The conversion policy is practical and effective! Printing Rules Informative or locking quotas per page, value or color. Print quality of documents. Only duplex printing. Only monochrome printing. Restrict printing from certain applications. Restrict time allowed to create print jobs. Maximum number of pages per print job. Filter inappropriate words in the title of the documents. Require user authentication to perform printing. Assignment of projects. Assignment of cost limit for each print job. Distribution of quotas per cost, center or both. Rules for usage settings: Disabled: Quotas will not be controlled. Activated: Lock user printing without quotas. Activated: Allow printing, but warn the user that their quota has run out. Activated: Allow printing without showing any message to the users without quotas. Warnings and Alerts. Warning with a standard message or a message personalized by the administrator. Information screen for the user with each print job.

13 Releaser Best printer suggestions. Limit pages to printers. Limit color on printers. Alerts: The administrator can configure at which point in their quota percentage the user will receive the information screen containing the alert. Feature Brief description Benefits Support for multiple devices It allows you to check the printing of shared documents through: Smartphones Tablets Notebooks Computers The user can view their print job records integrated with the policy solution. Users can view their quota balance with the accounting solution and also check the environmental impact that their printing is having. Management of public and private documents Publish documents that more than one user needs to print. You are not required to withdraw your own documents. Assign which users or groups have the right to view or print these documents. They can be published, and released through the printer or smartphones. It supports printing via the web. If you do not have a printer installed on your computer and you need to print your documents, you can access the release web page. Publish new documents over the web and choose the printer! It eliminates the need to install drivers, because documents can be printed by the browser. Rationalization of costs. It reduces TCO costs because it simplifies the management of the environment. Integration, standardization and convergence of platforms. Don't waste any more time configuring your computer or typing addresses into the printer's touch screen panel. Scan to: Your inbox. Your . Share fast. Does your device have no display? Use the touch device or your smartphone to scan.

14 Integrated control with the Policy solution. Control the printer no matter the device or the operation. Individual rules per user, groups or device. You can make direct printing, safe release, printing per device and web-based printing all compliant with your rules. Limit the user's control on operations. Does your environment have several branch offices all over the world? No problem. You can create your rules and policies at one point in the cloud, and the system will do the rest of the work. If you have any questions, please contact us. Europe United States +1 (614) Access other materials on