Manual Base Foreign Currency

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1 Manual Base Foreign Currency Prepared for Customers & Partners Project OPplus Base Prepared by gbedv GmbH & Co. KG

2 Contents General Information... 3 Manual Structure... 3 Description of Icons... 3 OPplus Navigation Area... 4 OPplus License Information module... 5 Setup Configuration... 6 Base/Payment/G/L Account Open Entries Foreign Currency... 9 Currency tab... 9 Example for Exch. Rate LCY applies FCY Example for Exch. Rate FCY applies FCY Example Calc Gain/Loss on G/L Account manual_opp_base_en_fc.docx page 2 of 22

3 General Information Manual Structure This manual describes the following modules and functionalities of the certified vertical solution OPplus: OPplus Base In the application menu, the functionalities of these modules are available via the "Base" menu group within the OPplus navigation area. The manual describes the relevant fields and functions as well as procedures exemplifying the use of OPplus. For help about a specific field, click the field and press F1. Please note that OPplus modules may be purchased individually. Therefore, descriptions, menu items and illustrations of cross-module functionalities are not necessarily available to all users. The following modules of the certified vertical solution OPplus are described in separate manuals: OPplus Payments, OPplus G/L Open Entries, OPplus Extended Lists & Reports and OPplus Ext. Analysis (Trial Balance and Affiliation). Description of Icons Information Indicates sections which include important information to be considered by the user. Reminder Reminds the user of already mentioned information or processes which enable the user to achieve optimized results. Tip Indicates sections which assist the user to apply the functionality correctly. Warning Signifies information of high importance to be considered in order to avoid any errors. manual_opp_base_en_fc.docx page 3 of 22

4 OPplus Navigation Area After having imported the OPplus.fob files, the OPplus functionality is shown as a new menu within the Microsoft Dynamics NAV navigation pane placed below the Financial Management menu by default: The OPplus menu shows the following menu groups if all OPplus modules are licensed. The History menu item is always included in the OPplus menu, regardless of which OPplus modules are used: manual_opp_base_en_fc.docx page 4 of 22

OPplus License Information module This chapter describes the benefit of the OPplus License Information module which you will find in the navigation area of the General group.

5 OPplus License Information module This chapter describes the benefit of the OPplus License Information module which you will find in the navigation area of the General group. This module is always integrated and a prerequisite for using OPplus regardless which modules of OPplus you plan to use. On the OPplus License Information page, you can see which modules are activated in the customer license. You may implement OPplus in a database without activating all modules in every company. In order to activate a module it is necessary that a) the respective module is licensed and b) that the setup of the module has been started. If you have licensed the Association module, the Setup done field will automatically contain a check mark.. The system will not have a check mark for this field if any associations/linkages have been set up. Via this page you can now set up the user roles for all licensed modules. In case you want to use the Pmt. Import with the Base module, you have to license one of the following modules: OPplus 1 5 Interfaces OPplus 6 20 Interfaces OPplus > 20 Interfaces manual_opp_base_en_fc.docx page 5 of 22

6 Once the license is complete, the existing interfaces must be registered. For this, you will find the Register Pmt. Import Interface batch job in the OPplus Base Setup menu. You will find the registered interfaces on the Registered Pmt. Interfaces page. Setup Configuration By using the Export/Import Setups function via the OPplus License Information, you can transfer OPplus setup tables from one database into another or from company A to company B. manual_opp_base_en_fc.docx page 6 of 22

The report is divided into two parts, providing three fields in the upper Options section. Field Direction Filename Description In this field, you can select whether to import or to export files.

In this field, you can select one of the following 3 options: Company All o o Current o o Export Select this option to export the data of all companies of the database into the text file.

7 The report is divided into two parts, providing three fields in the upper Options section. Field Direction Filename Description In this field, you can select whether to import or to export files. This field contains the name of the file you want to import and/or create. In this field, you can select one of the following 3 options: Company All o o Current o o Export Select this option to export the data of all companies of the database into the text file. Import If you select this option, the data included in the text file will be imported into the companies of the database. If you have exported several companies into the file, the system will import the data of the first company contained in the file. Export Select this option to export the data of the current company into the text file. Import Select this option to import the data of the text file into the selected company. Company Related o Export This option is not available for export. o Import Select this option if you have previously exported all company data, and some companies are still missing in the database. The system will check if the corresponding company is included in the current database. If yes, the data of this company will be imported. If not, the company will be skipped. manual_opp_base_en_fc.docx page 7 of 22

In the lower part of the report, you will find a list of export/import data of respective modules: When you open the report, the system checks which of the modules are included in the license.

8 In the lower part of the report, you will find a list of export/import data of respective modules: When you open the report, the system checks which of the modules are included in the license. According to the license, the respective option fields are automatically enabled with a check mark. However, the user can change these settings manually. When you select the Import option, the system will automatically import all modules included in the license. When you select the Export option, the system will automatically export all modules which are included in the license and (at least) have one record in the corresponding table. Please note/make sure: that the current customer license is activated in the server, NO number series are created/edited during the import. manual_opp_base_en_fc.docx page 8 of 22

The affected fields are not directly available and must be made visible in consultation with your partner.

9 Base/Payment/G/L Account Open Entries Foreign Currency In the Base module, you are offered a number of possibilities to use foreign currencies in an enhanced form. The affected fields are not directly available and must be made visible in consultation with your partner. With this feature, you can completely override and change the default behavior of the NAV system in the Foreign Currency area. Currency tab manual_opp_base_en_fc.docx page 9 of 22

10 In the OPplus Setup, you will find the following 3 additional foreign currency fields, all of them preset to the Standard setting. This setting means that posting and application is performed according to the Dynamics NAV standard. Field Exch. Rate LCY applies FCY Description The following two options are available: 1. Standard 2. Journal Line If foreign currency amounts are paid in local currency, you can select the Standard option. The system will retrieve the currency exchange rate on the posting date and perform the application with the converted amounts. Exch. Rate FCY applies FCY With the Journal Line option you can specify a fix rate for posting. This is not possible in the standard NAV application. The standard always considers the exchange rate from the Currency Exchange Rates table which is currently valid, regardless of what has been specified in the journal line. The following two options are available: 1. Standard 2. Original Factor If foreign currency amounts are paid in foreign currency, you can select the Standard option. The system will retrieve the currency exchange rate on the posting date and perform the application with the converted amounts. This may lead to exchange rate differences. Calc Gain/Loss on G/L Account If you select the Original Factor option, the system will retrieve the factor of the original entry and post the payment by using the 1:1 factor. This does not lead to any exchange rate differences. This field is relevant in the G/L entry application. The following 3 options are available: 1. Standard 2. Yes 3. No If the system is set to Standard and you clear general ledger entries with an amount above USD 1,000 to the latest rate with only USD 900, the system will post a rate difference in the Amount and Amount (LCY) fields. If you select Yes, the system will show that the invoice is balanced in USD. Only the Amount (LCY) field will show a different value. Therefore, an amount of 0.00 (in USD) is posted. The Amount (LCY) field is filled and is posted. If you select No, the original currency factor will be used. The Amount (LCY) and Amount (FCY) fields correspond with each other and there is no difference between the original entry amount and the application entry amount. manual_opp_base_en_fc.docx page 10 of 22

11 Example for Exch. Rate LCY applies FCY Standard option selected Post an invoice with an amount of USD 1,000.00, with an exchange rate of 1.5 on the invoice posting date which is in LCY. When posting the payment, the exchange rate changes to 2.0 manual_opp_base_en_fc.docx page 11 of 22

12 Creation of the payment to the amount of in LCY according to the statement and selecting Apply Entries. In the Ext. Application, the applied amount of the invoice is calculated with the exchange rate on the payment posting date. The calculated balance of will be copied into a new journal line. manual_opp_base_en_fc.docx page 12 of 22

13 Journal Line option selected Post an invoice with an amount of USD 1.000,00, with an exchange rate of 1.5 on the invoice posting date which is in LCY. When posting the payment, the exchange rate changes to 2.0. manual_opp_base_en_fc.docx page 13 of 22

Creation of the payment to the amount of 800.00 in LCY according to the statement and selecting Apply Entries. In the Ext.

14 Creation of the payment to the amount of in LCY according to the statement and selecting Apply Entries. In the Ext. Application, the applied amount corresponds to the original remaining amount (LCY) of the invoice. The calculated balance of will be copied into a new journal line. manual_opp_base_en_fc.docx page 14 of 22

15 Example for Exch. Rate FCY applies FCY Standard option selected Post an invoice with an amount of USD 1.000,00, with an exchange rate of 1.5 on the invoice posting date. During posting of payment with the amount of USD 1.000,00, with an exchange rate of 2.0 on the invoice posting date. When posting the application, the exchange rate of the payment applies, the calculated rate difference is posted to the exchange rate profit and loss account specified for the currency. manual_opp_base_en_fc.docx page 15 of 22

16 Original Factor option selected Post an invoice with an amount of USD 1.000,00, with an exchange rate of 1.5 on the invoice posting date. Creation of the payment to the amount of USD 1.000,00, with an exchange rate of 2.0 on the payment posting date. Select Apply Entries to apply the invoices and return to the journal. The Amount (LCY) will be copied into the payment. The currency factor will be re-calculated. The factor of the invoice and payment may only differ by a minimal amount (= rounding differences). Since the invoice and the payment are posted with the same exchange rate, there is no exchange rate profit or loss to be posted. manual_opp_base_en_fc.docx page 16 of 22

17 This setting will be considered in the Ext. Cash Receipt Journal if the same currency code is specified in the bal. account as well as generally used in the payment proposal. manual_opp_base_en_fc.docx page 17 of 22

00 (= 1,000.00 in LCY with an exchange rate of 2.0) which describes the behavior of the field.

18 Example Calc Gain/Loss on G/L Account Post a payment proposal to the amount of USD 2.000,00. The system creates an open entry (cash transit) on the G/L account 1360 to the amount of USD 2, (= 1, in LCY with an exchange rate of 2.0) which describes the behavior of the field. The application of the open entry will be posted on March, 1st The exchange rate has changed to 1.8. manual_opp_base_en_fc.docx page 18 of 22

Standard option selected Enter the application amount USD (2,000.00), which is 1,111.11 in LCY with an exchange rate of 1.8.

19 Standard option selected Enter the application amount USD (2,000.00), which is 1, in LCY with an exchange rate of 1.8. The system checks if the application has been performed in LCY, an application balance in LCY will be copied into the a new journal line (in this example ). The amount in FCY is calculated automatically. manual_opp_base_en_fc.docx page 19 of 22

20 Posting with Yes option Enter the application of USD 2,000.00, which is 1, in LCY with an exchange rate of 1.8 The system will check if the application has been performed in FCY. The application balance in LCY will be copied into a new journal line (in this example: in LCY). The amount in FCY is zero. manual_opp_base_en_fc.docx page 20 of 22

Posting with No option Enter the application of USD 2,000.00, which is 1,111.11 in LCY with an exchange rate of 1.8.

In addition, the original currency factor of the application entry is used.

21 Posting with No option Enter the application of USD 2,000.00, which is 1, in LCY with an exchange rate of 1.8. The system will check if the application has been performed in FCY. In addition, the original currency factor of the application entry is used. If you click OK, the application amount in LCY will be copied into a new journal line. The currency factor will be re-calculated based on the Amount and Amount (LCY). manual_opp_base_en_fc.docx page 21 of 22

For more information about OPplus please refer to http://www.opplus.de and http://www.gbedv.de gbedv GmbH & Co.

22 For more information about OPplus please refer to and gbedv GmbH & Co. KG Loger Straße 22b Osterholz-Scharmbeck/Germany Phone: + 49 (0) 4791 / Fax: + 49 (0) 4791 / info@opplus.de Internet: This document is for informational purpose only. Its contents may be changed at any time without prior notice if required for technical or content-related reasons. This document may not be reproduced or transferred, partially or in full, in any form or by any means without the prior written permission of gbedv GmbH & Co. KG. gbedv GmbH & Co. KG shall not be liable for any errors and omissions which may exist in the document. gbedv All rights reserved. Last Update: December 1st, 2015 The software mentioned in this document may only be used or copied according to the licensing terms. All product names, trademarks and logos used are property of the respective owners. manual_opp_base_en_fc.docx page 22 of 22

Manual Installment Payment

Manual Installment Payment Prepared for Customers & Partners Project OPplus Installment Payment Prepared by gbedv GmbH & Co. KG Contents General Information... 3 Manual Structure... 3 Description of Icons...