e AL BBES Validated Vendor

Transcription

1 Supply Chain Validation Question Set Field Name/Description Type of Field Comments Section 1 Company Details (to be completed by all companies) Registered Company Name Registered Address Line 1 Registered Address Line 2 Registered Address Line 3 (Town?) Registered Address Line 4 (County?) Registered Address Post Code Tel No for Registered Address Fax No for Registered Address Web Address for Registered Company Mandatory What is your organisation s geographical operating area Options: Scotland; NW England; NE England; Midlands; SW England; London and SE England; Wales Multiple selections enabled Trading Name Trading Address Line 1 Trading Address Line 2 Trading Address Line 3 (Town?) Trading Address Line 4 (County?) Trading Address Post Code Tel No for Trading Address Fax No for Trading Address Web Address for Trading Company Contact Name Position of Contact Tel No of Contact address of Contact Time in Continuous Operation Options: 0-2 years; 2-5 years; 5+ years of Employees Annual Turnover VAT Reg No

2 Do you have a Parent Company/Group Parent Company/Group Name Parent Co Address Line 1 Parent Co Address Line 2 Parent Co Address Line 3 (Town?) Parent Co Address Line 4 (County?) Parent Co Post Code Group Turnover Value of Initial Work Package Tendered Minimum Tender Value Maximum Tender Value : State the value of work outwith which your company would not wish to tender (although every effort will be made to offer work within this range, no guarantee is given) Non BBES References Up to 3 references required so make fields available twice more after first entry with option to proceed at each Detail up to 3 current or recently completed projects giving value, programme, employer and referee Company Name Referee Name Contract Name Value Do you have reference letters? If Yes, option to upload same BBES Reference Have you ever worked for BBES? Project BBES Contact/Referee If Yes, complete following fields Category of Work Undertaken Select all categories which best describe your organisation from the list below. You should select only 1 Primary category but may select multiple Secondary categories Options: Primary; Secondary Only 1 category can be selected as the Primary but unlimited may be Secondary 0001 Access Barriers & Turnstiles 0065 Luminaire 0002 Air Handling Units 0066 LVAC Equipment 0003 Attenuators 0067 M&E Labour 0004 Bedhead trunking 0068 Marketing Services 0005 BMS/Controls 0069 Mechanical Distribution 0006 Boiler Plant Rooms 0070 Mechanical Installation 0007 Boilers/Calorifiers 0071 Medical Equipment/Devices 0008 Bottled Gas 0072 Medical Gas 0009 Builders Merchants 0073 Meters 0010 Builders work (Structural and Demolition) 0074 Mobile Control Units 0011 Busbar 0075 Modularisation / Prefabrication 0012 Cable & Accessories 0076 Nurse Call

3 0013 Cable Management Systems 0077 O & M manuals 0014 Cable Pulling/Terminating 0078 Office Services (Postage, Mailroom, Archiving etc) 0015 Catering Equipment 0079 Office Supplies (Stationery, Office Equipment, Furniture) 0016 CCTV 0080 Overhead Lines 0017 Chillers/Air con systems 0081 Pensions / unions 0018 CHP Plant 0082 Pipe Freezing 0019 Civils 0083 Plant Hire 0020 Cleaning Contractors 0084 Plant maintenance 0021 Commercial 0085 Plant Manufacturers / Purchase Capital 0022 Commissioning/Water Treatment/Air Balancing 0086 Plant Shifters 0023 Compressed air 0087 Plumbing 0024 Computer Hardware / Software 0088 Pneumatic tube 0025 Control Systems 0089 Powered Access 0026 Corrosion Services 0090 PPE 0027 Crane Hire 0091 Primary Plant 0028 Demolition 0092 Professional Services (Accountancy, Legal, management consultancy etc) 0029 Design Consultant 0093 Public announcement systems 0030 Design Services technical/cad 0094 Pumps booster and Press units 0031 Door Curtains 0095 Radiant panels 0032 Drainage / Groundworks 0096 Radiators 0033 Dry Risers 0097 Raw Material 0034 Ductwork 0098 Relays 0035 Dust / Fume Extraction 0099 Safety Services 0036 Electrical Distribution 0100 Sanitaryware & IPS 0037 Electrical Installation 0101 Scaffolding 0038 Employment Agency Contract Staff 0102 Security alarms & Access controls 0039 Enclosure/Cabinets 0103 Site Data/Telephone Services 0040 Environmental Services 0104 Site Security 0041 External / Street Lighting 0105 Site Services 0042 Fan Coil 0106 Solar Heating 0043 Fans 0107 Sprinkler Systems 0044 Fault recorders 0108 Structures 0045 Fibre Cable & Accessories 0109 Swimming pool Equipment 0046 Fire Protection (Alarms, Suppression, smoke 0110 Test Equipment dampers etc) 0047 Fixings, Fasteners and Bracketry 0111 Thermal Insulation 0048 Flexible Hoses 0112 Tool Hire 0049 Flues/Chimneys 0113 Trace heating 0050 Gas Installers (Gas Safe Registered) 0114 Training / Professional 0051 Generators 0115 Transformers 0052 Grilles louvers diffusers 0116 Transport, Freight & Couriers 0053 Heat Exchangers 0117 TV Installation 0054 HV /LV Switchgear 0118 Under floor heating 0055 HV/LV Connectors & accessories 0119 UPS/Emergency Battery Power 0056 Instrumentation 0120 Utilities underground installation 0057 Insulation/Asbestos Removal 0121 Utilities, Natural Gas, Electrical, water 0058 ITC Services 0122 Valves 0059 Labels / Signage 0123 Vehicle fuel, Running Costs, Accessories 0060 labour only electrical install 0124 Waste Management(Disposal, Skip, Recycling etc) 0061 labour only Mechanical install 0125 Water Purification

4 0062 Lifts 0126 Water Tanks 0063 Lighting Controls & Emergency Lighting 0127 Wiring Accessories 0064 Lightning Protection/Earthling 0128 Workshop Tools, Equipment & Sundry Supplies. If any of Categories GAS RELATED (ADD CAT NOS) selected answer the following and button to upload copy of certificate Gas Safe Registered Cert No for copy certificate (mandatory) Please provide copies of Gas Safe Register cards for copy cards for all qualified employees (mandatory) If any of Categories which relate to fluorinated gas (ADD CAT NOs) selected answer the following and button to upload copy of certificate If Category 0124 selected (Waste) answer the following and upload copy of certificate Registered with Drop Down Options: Environmental Agency; SEPA; NI Environment Agency Certificate No Alpha/Numeric Expiry Date Date field Does your company undertake Network Rail or London Underground work? If Yes, answer required to next item. If No, proceed Does your organisation have Link-up approval? If Yes, upload of certificate and next question to be answered Please list the products you are Link-up certified for. or drop down? Does your organisation subcontract work? If Yes, next Question Please provide details of the procedure you use to ensure the selection process and management of your subcontractors. Document upload May be multiple uploads Section 2 Finance Details (to be completed by all companies) Tax Status Drop down field Options: Outside Scope; Gross; Deduction Unique Tax Reference (UTR) Alpha/Numeric field Has your organisation received any County Court If Yes, upload of details required Judgements in the last 3 years? Would you be willing to provide a copy of your audited accounts for the last financial year, if requested? Bank Details Name of Nominated Bank Bank Address Line 1 Bank Address Line 2 Bank Address Line 3 (Town?) Bank Address Line 2 (County?) Bank Post Code Bank Sort Code:

5 Account No: Insurance Details Contractors All Risks Insurer Name Contractors All Risks Policy Contractors All Risks Expiry Date Contractors All Risks Indemnity Limit (Any One Occurrence) May be not applicable May be not applicable May be not applicable Employers Liability Insurer Name Employers Liability Policy Employers Liability Expiry Date Employers Liability Indemnity Limit (Any One Occurrence) Public Liability Insurer Name Public Liability Policy Public Liability Expiry Date Public Liability Indemnity Limit (Any One Occurrence) Product Liability Insurer Name Product Liability Policy Product Liability Expiry Date Product Liability Indemnity Limit (Any One Occurrence) Mandatory Mandatory Professional Indemnity Insurer Name Professional Indemnity Policy Professional Indemnity Expiry Date Professional Indemnity Indemnity Limit (Any One Occurrence) Section 3 Employee Relations (this should be linked to the categories selected) Are your workforce certified to any of the following IOSH If Yes, brings up blue item below SMSTS If Yes, brings up blue item below CPCS If Yes, brings up blue item below ECS If Yes, brings up blue item below ESSC If Yes, brings up blue item below CSCS If Yes, brings up blue item below Please submit 2 copies of ECS/ESSC/CSCS cards as proof of certification Upload Upload option Is your organisation a member of any professional bodies/trade associates relevant to the products or services provides? Under which agreements do you employ your workforce? Ethical Conduct Options: Standard Co Employment Conditions; JIB; SJIB; NEICEI??

6 Please select all policies that your organisation has in day to day use and provide evident of each. Equal Opportunities If Yes, upload button Disability Policy If Yes, upload button Business Code of Conduct If yes, upload button Other Title Section 4 Health and Safety Does your company have a Health and Safety Management System which is registered to OHSAS 18001? Does your company have a Health and Safety Management System which complies to HS(G)65P? Do you agree to comply with BBES Health and Safety Management System? Name of Director responsible for overall health and safety matters Title of Director responsible for overall health and safety matters All companies with more than 5 employees are required by law to have access to health and safety advice from a suitably qualified individual or organisation. Who provides your organisation with this service? Name of the individual who provides your organisation with professional Health and Safety advice. Health and Safety qualifications of the person who provides your organisation with professional Health and Safety advice. Name of the organisation which provides your organisation with professional Health and Safety advice. Please upload a copy of your organisation s Health and Safety Policy which should be signed (typed signatures not acceptable) and dated within the last 12 months. Drop down Upload only If Yes, upload copy of Certificate of Registration and Index of Procedures - Button for uploads If No, next question If Yes, upload proof If No, next question Options: Individual; Organisation If Individual, go to blue question If Organisation, go to green question

7 Does your organisation comply fully with UK HSE legislation? Have any HSE or local authority actions or prosecutions been taken against your If No, proceed organisation in the past 3 years? Type of action Drop-down Options: HSE action; Local Authority Action; Prosecution Upload details of all HSE actions Upload details of all Local Authority Actions Upload details of all prosecutions. Accident Details Please provide accident statistics as follows: Year (last year) Drop-down Options: ten years No of Fatal Accidents No Major Accidents No Reportable (over 3 day absence) Accident Frequency Rate Explanation of AFR calculation Year (previous year) Drop-down Options: ten years No of Fatal Accidents No Major Accidents No Reportable (over 3 day absence) Accident Frequency Rate Explanation of AFR calculation For companies with less than 5 employees Does your organisation produce written Risk Assessments? If Yes, please attach one sample. For companies with more than 5 employees Please provide a sample written Risk Assessments? Does your organisation produce written Method Statements? Does your organisation carry out health surveillance on its employees? Does your organisation develop and deliver Toolbox Talks? Does your organisation issue PPE and monitor mandatory requirements? Does your organisation have a procedure to control of Hand Arm Vibrations (HAVs)? Do you agree to comply with the BBES procedures in relation to HAVs? Does your organisation have a procedure to control noise? Do you agree to comply with the BBES procedures in relation to noise? If Yes, upload button If Yes, If No, proceed If Yes, button required to upload example TBT If Yes, attach copy of procedure If Yes, proceed If Yes, button required to upload copy of procedure If Yes, proceed

8 Does your organisation have a procedure to control of Control of Substances Hazardous to Health (COSHH)? Do you agree to comply with the BBES procedures in relation to COSHH? Does your organisation have a procedure for instruction/training? If Yes, button required to upload copy of procedure If Yes, proceed If Yes, button required to upload copy of procedure How do you ensure a competent workforce? Option to upload Does your organisation have a procedure for active monitoring of your operations? If Yes, button required to upload copy of procedure Detail how active monitoring will be managed. Option to upload Are you willing to provide access to your works Health, and Safety records for inspection and audit by the contractor or their client? Has your organisation received any Safety and Health awards in the last 3 years? Award details If yes, next question If No, proceed to next section Section 5 Environmental Does your organisation have an Environmental Management System which is registered to BS EN ISO 14001? Does your organisation have a documented Environmental Management System which complies with BS EN ISO 14001? Do you agree to comply with the BBES Environmental Management System? Have any Environmental Agency, SEPA or local authority actions been taken against your organisation in the past 3 years? If yes, upload copy of Certificate of Registration If No, proceed to next question If Yes, upload copy of Environmental Policy and List of Environmental Procedures If No, proceed Type of action Drop-down Options: Environmental Agency Action; SEPA Action; Local Authority Action Upload details of all Environmental Actions Upload details of all Local Authority Actions Upload details of all SEPA Actions Are you willing to provide access to your works Environmental records for inspection and audit by the contractor or their client? Has your organisation received any Environmental awards in the last 3 years? Award details? If yes, next question If No, proceed to next section

9 Section 6 Sustainability Does your organisation have a Sustainability If Yes, upload button Policy? If Yes, please provide a copy. Does your organisation have a policy on the If Yes, upload button management and sourcing of timber? If Yes, please provide a copy. Section 7 Quality Has your organisation formally appointed a management representative to manage and direct If No, skip next question quality assurance? Name Title Does your organisation employ an individual who is dedicated solely to quality management? If No, skip next question Name Title Does your organisation have a documented If Yes, upload button Quality Policy? Please provide a copy of your Quality Policy Does your organisation have a documented Quality Management System? Please provide the Index of your Quality Manual Is your organisation certified to BS EN ISO 9001 : Drop-down as follows 2008? No, the organisation is not certified to BS EN ISO 9001 : 2008 standard. If selected, go to blue question 1 1 Do you agree to comply with the BBES If Yes, proceed to next question Quality Management System? No, the organisation is not certified to BS EN ISO 9001 : 2008 standard, but our documented Quality Management System meets the scope of BS EN ISO 9001 : If selected, go to blue question 2 2 Please provide a copy of the Contents Page of your Quality Manual We are currently working towards BS EN ISO 9001 : 2008 certification by an organisation accredited by UKAS or an equivalent European organisation accredited by a member of EA (European co-operation for Accreditation) If selected, go to blue question 3 3 Please provide the following information Certification Body to be used: Expected date of certification: Date BS EN ISO 9001 : 2008 has been achieved and issued by a third party accredited by UKAS or an equivalent European organisation accredited by a member of EA (European co-operation for Accreditation). If selected, go to blue question 4 4 Please provide a copy of your Certificate of

10 Registration and the following information. Certification Body Certificate No Expiry Date Date Scope of Certification BS EN ISO 9001 : 2008 has been achieved and issued by a third party NOT accredited by UKAS or an equivalent European organisation accredited by a member of EA (European cooperation for Accreditation). If selected, go to blue question 5 5 Please provide a copy of your Certificate of Registration and the following information. Certification Body Certificate No Expiry Date Date Scope of Certification Does your organisation produce the following? Quality Control Plans Inspection Check Lists Test Certificates Calibration Certificates Does your organisation conduct internal audits? Are these internal audits carried out to a documented schedule? Please provide a copy of your internal audit schedule. Does your organisation conduct supplier audits? Would your organisation be willing to provide access to your facilities for inspection and audit by the contractor or their client?