Buildings & Grounds Committee September 30, 2016 Update on Capital Improvement Projects

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Administrative and Fiscal Services 336-506-4410 FAX 336-578-3964 1247 Jimmie Kerr Road P.O. Box 8000 Graham, NC 27253-8000 www.alamancecc.

1 Administrative and Fiscal Services FAX Jimmie Kerr Road P.O. Box 8000 Graham, NC Buildings & Grounds Committee September 30, 2016 Update on Capital Improvement Projects 1. Advanced Applied Technology Center- September 2016 Update: September Construction Update: Completed the installation of the retaining wall and associated waterproofing Completed the rough grading for the building pad Completed 50% of the installation of the sanitary sewer line along Campus Drive Completed 70% of the installation of the water line along Jimmie Kerr Road Completed 50% of the storm water drainage system Completed removal of two existing power poles and installation of new power pole September Funding Update: County Commissioners approved on September 19, 2016 to give the College $1,067, bond premium less bond issuance cost of approximately $100K New budget will need to be filed with NCCCS and SCO; College Administration will file when final bond premium amount is provided by County Guaranteed Maximum Price of $14,100,914 finalized on September 29, 2016 First bond proceeds were received by College during September (after September 19 County Commissioner vote); $2.3 million received to cover a combination of the following expenses: (1) percentage completion on site work, (2) design work paid by College during FY 2016 and first quarter FY 2017, and (3) other miscellaneous expenses paid in advance by College (geotechnical, commissioning, permitting, etc.) October Upcoming Milestones: Pour columns and exterior footings for the building structure Begin underground rough-in for the plumbing and electrical systems Complete backfill of retaining wall Complete sanitary sewer installation outside the footprint of the building pad Complete installation of water line along Jimmie Kerr Road Complete installation of storm drainage system Grade and pour curb and gutter and asphalt base course Future general Milestones: October/November- continue underground and foundation work; concrete slab to be completed around Thanksgiving December- Steel starts going up; End of December/first of January- Building frame 1

2 Equipment Plan Budgeted Expenditures: $ 3,064,511 Total New Instructional Equipment AATC Less: (295,000) Hold Machining Technology (605,000) Hold Welding Technology (186,000) Hold Automotive Technology (200,000) Mechatronics Equipment Purchased with grant FY 2016 (363,647) Purchased FY 2016 Equipment funds 1,414,864 Net Total Instructional Equipment Additions: 601,200 Information Technology 207,800 New Furniture (desks, chairs, etc.) Total: $ 2,223,864 Total Furniture, IT, and Equip (FFE) AATC 9/30/16 Budgeted Revenues: Carryforwards: $ 674,139 House Bill 275 Carryforward (use in FY 2017) 461,409 Equipment 2016 Carryforward (use in FY 2017) 184,527 Performance Based 2016 Carryforward (use in FY 2017) 1,320,075 Total Carryforwards 903,789 Net FFE using Carryforwards Other Revenues: State Equip, Planned CF, Bond Premium 400,000 FY 2017 Equipment (use in 2017 and carryforward if necessary) 374,956 Performance Based Funding FY 2017 (CF to FY 2018 if necessary) 300,000 FY 2018 Equipment and Bond Premium (use in FY 2018) 1,074,956 Total Other Revenues $ 2,395,031 Total All Revenues $ 171,167 Revenues less Expenses as of September 30, 2016 *for use on "hold" items, added items, etc. 2. HVAC Project for Main Building: Project Establishment: On August 11, 2014, the ACC BOT approved the amendment to a capital project entitled HVAC, Stairway & Lighting Repair and Renovation. On October 13, 2014, the BOT approved Dewberry Engineers, Inc. (Dewberry) as the designers/engineers for this project. 2

3 At the May 2015 B&G meeting, Dewberry presented a comprehensive and well-documented Study on a four-phase approach to replacing the HVAC System in Main Building. This work includes the installation of digital controls/head end, and the replacement of ten air handling units. The BOT voted to proceed with Phase I at an estimated cost of $590,000 - $650,000. Total Estimated Project Cost: $650,000 construction cost per HVAC study. This project will be paid for out of both state and county funds. NCCCS Project No: HVAC, Stairway & Lighting Repair and Renovation Status: SCO approved Dewberry s design contract on October 12, 2015, for the price of $72,500. The design contract was signed by the President on October 30, The State Construction Office has approved the project for construction. ACC had five companies bid on the project. H. M. Kern Corporation had the lowest, responsible bid of $617,000. This bid amount is under the College s project budget of $650,000. The State Construction Office approved moving forward with the intent to award letter. The final contract has been issued, signed by both parties, and is under final review by SCO. September 2016 Update: A pre-construction meeting will be held once the College receives final approval from the SCO. Construction should begin in October 2016, once final approval is received from SCO- should be any day. Pursuant to communication received by SCO on September 28, 2016, there are only two outstanding requests of the contractor (H.M. Kern). Once cleared, SCO approval should be the next step. 3. B-Building Stairs: Project Establishment: With respect to campus safety, the most pressing structural concern is the interior stairwell in Building B. While the stairway has passed annual building inspections, the stairs are very steep and are not to current building code. The treads are not sufficiently wide to meet code. Signs have been posted to warn users of the risks associated with stairway use. Status: The Board of Trustees approved to amend this project at the August 2016 meeting for a total budget of $275,000- $215,000 county funds and $60,000 grant funds. September 2016 Update: Five bids were received on September 7, The lowest, responsible bidder was Riggs Harrod Builders with a full price bid of $244,683, which is below the project budget of $275,000. The notice to proceed date is October 17, 2016 which is the first day of the College s fall break. Demolition will begin on this date and continue for approximately 2 weeks. Total project completion time is predicted at 120 days. 3

4 4. Generator Project: Background Information: The College maintains nineteen data/network locations. These locations house all the institutions networking and server infrastructure which provide network connectivity throughout both campuses and contain all the College s digital intellectual property. In the event of a power outage, all of the data/network locations are equipped with battery backup uninterruptible power supplies (UPS), with battery life ranging from 14 to 60 minutes. When there is a disruption in the main power supply, the equipment electrical load is transferred to a UPS unit which will allow continued operation. When the battery backups are depleted, all equipment attached to the unit will lose power. In an enterprise environment, UPS units are designed as a bridge between clean utility company power and backup power, and should not be considered a source of power in the event of an outage; thus, the need for true generators to backup data/network locations for the College. The following areas would be affected by a prolonged power outage: (1) Public Safety- security cameras (recording/playback at both campuses and remote access); inter-campus and interagency security two-way radio communication; desktop alert system (2) Facilities Management- Aramark HVAC control system (3) Information Services- telephone/voic , paging systems, network to include (both campuses): all wired and wireless computer connectivity (internal and external), business office systems, student success systems (webadvisor, advising, financial aid, front desk), , website, authentication services for web-based applications (ex: Moodle, Academicworks, Smartevals), as well as other systems the college relies on for day to day business purposes. Along with the above areas and services being impacted by a prolonged power outage, there is a distinct possibility of unclean server shutdowns occurring which can potentially cause irreparable data corruption and the need to recover from backup data which may lead to loss of data. In addition, an important part of the continuity of business operations is to have a reserve power source in the event of power failure for information technology services and emergency operations. Status Based upon preliminary scope of work conducted in early 2013, four (4) stand-by generators are needed to sufficiently protect and backup technology systems/servers, public safety systems, and administrative functions. The 2013 cost was placed at $350,000 and this amount has been set aside in fiscal year 2017 for this project. The Board of Trustees approved at its September 12, 2016 to amend the Generator Project and establish an initial budget of $350,000, with a more precise total budget to be determined once a scope study was completed by a contracted open end design firm (OEDA). September Update College Administration contacted OEDA Kirwan Architecture to perform the Generator Project scope study. Kirwan Architecture has performed similar scope studies (emergency power upgrades) for high education. 5. Other Repair and Renovation Projects- Approved on September 12,

5 a. Painting, Pressure Washing, Re-finishing ($30,000): This includes painting offices, common areas and hallways, and restrooms. Pressure washing is for outside buildings, walkways, sidewalks, etc. Re-finishing would be for hand rails, doors, floors, etc.- UPDATE: Continue to perform these projects throughout the year; emphasis when faculty and students on break b. Main Campus Miscellaneous Boiler/Chiller and Leak Issues ($25,300): This includes repairing draining/runoff issues in main boiler room, correcting backflow isolation in Gee Building, additional boiler room leak repair, and B-Building leak repair. c. Dillingham Center Air Exchange Units ($45,000): This project is to repair three (3) dilapidated units at the Dillingham Center for more energy efficiency. d. Replace Doors and Locks, Child Care Center ($15,000): These funds would be used to transition doors and locks at the child care center, which also serves as a learning lab for the College s Early Childhood curriculum, to a key punch data entry lock system. UPDATE: Obtained quote; working with College IT for viability of options 5

Agenda Item No. AGENDA ITEM BRIEFING

Agenda Item No. AGENDA ITEM BRIEFING AGENDA ITEM BRIEFING Submitted by: Billy Hamilton, Executive Vice Chancellor and Chief Financial Officer The Texas A&M University System Subject: Approval to Amend the FY 2016-FY 2020 Texas A&M University