John Strybos, PE OCTOBER 11, 2016

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1 ALAMO COLLEGES FACILITIES ANNUAL John Strybos, PE Kyle LeBlanc, PE, CFM, LEED GA OCTOBER 11, 2016

2 ALAMO COLLEGES Mission Statement: To provide reliable, cost-effective, and excellent facilities operations and construction services to the Alamo Colleges. More Service, Reduced Resources Service = Students, Faculty, Staff, Buildings Resources = Personnel, Budget Student Support Activities Presentations, Awards & Recognition Major Design and Construction Projects ( ) Facility Conditions, Preventive Maintenance Energy and Sustainability Personnel Staffing 2

3 STUDENT SUPPORT ACTIVITIES Mobile Go Center Events Shuttle events UPS Store printing and mailing Switch board College Accreditation data and reports 3

4 PRESENTATIONS, AWARDS & RECOGNITION Presenter 2015 Energy Solutions Exchange National Association of College Auxiliary Services (NACAS) Annual Conference 96th Annual American Meteorological Society (AMS) Conference International District Energy Association (IDEA) Campus Energy TACCBO Annual Meeting and Conference 2017 Bond Information at the August Meeting of the San Antonio Chapter of the Institute for Leadership in Capital Projects Awards & Recognition Bill Sinkin Solar Award by the City of San Antonio Project Owner of the Year (under $5 MM) at the 2016 Diversity Awards Gala General Contractor of the Year for the St. Philip s College Turbon Center Renovation (Skanska) 4

5 MAJOR DESIGN & CONSTRUCTION PROJECTS ( ) PAC Natatorium HVAC SPC Turbon Building Renovation SPC Veterans Outreach and Transition Center SAC Veterans Outreach Center DSO New Building District Wide May 2017 CIP support Eastside Education and Training Center CTTC New Building DSO TAPE application support 5

6 FACILITIES PROFILE (2016) 206 Buildings in Inventory (Owned) 5.2 MM Square Feet of Facilities ~$1.05 B total asset Replacement Value Current Facility Condition Index of 12.7% (District-Wide) Annual Portfolio Updates (2015, 2016) Buildings Added Renovation Projects Planned Projects for 2017 Annual Update Renovation Projects Demolition, Removal from Inventory 6

7 Facility Condition Index (FCI) Defined: FCI is an index of facility condition based on the cost of deferred maintenance requirements relative to the building replacement value. FCI = requirement costs building replacement value Importance: Relative score for portfolio comparison Focus effort, prioritize attention Objective approach Keep it Current: Living database Real-time information for facility decisions, future planning Continuously measure building performance Low FCI = Good Indicates a facility is in better condition than others with a higher FCI. 7

FCI and Requirement Index (RI) Defined: RI is an index of facility condition based on the cost of deferred maintenance requirements + requirements anticipated in a 5 year outlook relative to the

8 FCI and Requirement Index (RI) Defined: RI is an index of facility condition based on the cost of deferred maintenance requirements + requirements anticipated in a 5 year outlook relative to the building replacement value. RI = all requirement costs + 5 year outlook building replacement value Low RI = Good Anticipate which buildings will be in better condition compared to others with a higher RI. 8

FCI and Requirements Metrics (History) Size (SF) FCI Campus 2016 2013 2014 2015 2016 DIS 156,513 9.1% 10.1% 10.4% 13.6% NLC 393,296 0.8% 1.1% 1.1% 1.1% NVC 838,485 1.3% 1.1% 1.1% 1.3% PAC 565,161 5.

9 FCI and Requirements Metrics (History) Size (SF) FCI Campus DIS 156, % 10.1% 10.4% 13.6% NLC 393, % 1.1% 1.1% 1.1% NVC 838, % 1.1% 1.1% 1.3% PAC 565, % 6.2% 6.2% 21.3% SAC 2,009, % 12.8% 12.8% 14.7% SPC 783, % 13.8% 13.7% 17.3% SWC 467, % 11.9% 11.7% 12.8% Total 5,214, % 8.9% 8.9% 12.7% Campus Abbreviation Legend DIS-District NLC-Northeast Lakeview College NVC-Northwest Vista College PAC-Palo Alto College SAC-San Antonio College SPC-St. Philips College SWC-Southwest Campus 9

10 REQUIREMENTS: By Priority $222.9 MM $6.3 MM $2.5 MM $66K 1-Currently Critical (Address Now) 2-Potentially Critical (0-2 Years) 3-Not Yet Critical (3-5 Years) Not Time Critical $231.8 MM Total Identified Requirements 10

11 REQUIREMENTS: By System Types Furniture, Fixtures & Equipment 1.8% Mechanical / Electrical / Plumbing 66.3% Structural / Envelope 12.4% System Types Priority 1 & 2 Priority 3 Total Estimated Cost Structural / Envelope $ 4,958,981 $ 23,742,441 $ 28,701,422 Interiors / Finishes $ 1,640,594 $ 42,794,237 $ 44,434,831 Mechanical / Electrical / Plumbing $ 2,195,294 $ 151,457,577 $ 153,652,871 Furniture, Fixtures & Equipment $ 219 $ 4,180,790 $ 4,181,009 Special Construction $ - $ 804,255 $ 804,255 Total $ 8,795,088 $ 222,979,300 $ 231,774,388 Interiors / Finishes 19.2% $231.8 MM Total Identified Requirements 11

12 Top 30 Buildings vs. Requirements Total 176 Buildings 85% of Inventory (Owned) 62% $144.8 MM Top 30 Buildings 206 Buildings 38% $87.0 MM $231.8 MM $231.8 MM Total Identified Requirements 12

13 PREVENTIVE MAINTENANCE: Funding Progression Flattened Funding: $14.5 MM budget for FYE15 FYE17 FYE06-FYE17 PM Funding vs. 1% to 5% range of total Building Replacement Value 13

14 PREVENTIVE MAINTENANCE: Funding Scenarios & FCI Funding levels and FCI includes Alamo Colleges' facilities which are Owned, Leased, or are part of a Partnership. 14

15 PREVENTIVE MAINTENANCE & FCI: Summary Asset value increase of ~$41 MM (since Dec 2014 ) Campus FCI at PAC and SPC show largest increase Requirements increase to $231.8 MM from $191.4 MM (since Dec 2014 ) FCI is updated annually to measure impact of completed projects on overall Alamo Colleges facilities Annual Update to include Demolition and Renovation Projects (see Appendix). 15

16 ENERGY AND SUSTAINABILITY Cumulative Savings 16

17 ENERGY AND SUSTAINABILITY Annual Savings 17

18 ENERGY AND SUSTAINABILITY Major Accomplishments Updated Sustainability Policy and Procedure Environmental Defense Fund (EDF) Fellow Four day work week CPS energy demand response Installation of Hand Dryers Recycled water at NVC and NLC Xeriscaping District Wide Installation of Solar Panels NVC Carpet removal EPA Green Power Partnership 18

19 PERSONNEL TRAINING Building Operator Certification Level 1 Building Operator Certification Level 2 Irrigation Systems and Design Training Forklift Training (Warehouse and Boom Lift) OSHA Confined Space Training 19

20 PERSONNEL Alamo Colleges FTE versus Contract 20

21 PERSONNEL Projected Efficiencies 157 In-House Personnel 184 Contract Personnel Category Metric FY16 (Size) FY2016 Projected Efficiency APPA Recommended Housekeeping GSF / FTE 5,410,572 29,566 22,500 Grounds Keeping Acre / FTE General Maintenance GSF / FTE 5,410,572 52,025 50,000 Total building size listed includes Alamo Colleges' facilities which are Owned and Leased. 21

22 APPENDIX Portfolio Updates Top 30 Buildings Non-Owned Buildings FCI Metrics 22

23 PORTFOLIO S (2015, 2016): Buildings Added SPC Brackenridge Building Kerrville JM Auld Building (Welding) Central Texas Technology Center Phase II WETC Campus Classroom Building EETC Campus Six (6) Buildings Judson ISD Facilities (NLC Campus) 23

24 PORTFOLIO S (2015, 2016): Renovation Projects SAC Candler Re-Roof SPC Central Plant Chillers Pat Booker 7980 Renovation PAC Natatorium HVAC Renovation NVC Buildings: Carpet Removal SAC Fletcher 3 rd Floor Remodel 24

25 Top 30 Buildings (Poorest Condition) Renovation by SPC Sched. Demolition (2017) Sched. Demolition (2017) Sched. Demolition (2017) 25

26 NON-OWNED BUILDINGS FCI Metrics Regional Centers (Leased) Parent Size (SF) FCI Campus NLC 52, % 7.7% 7.5% 3.5% NVC 71, % 43.9% 43.4% 44.3% SPC 73, % 92.6% 92.2% 37.8% Total 196, % 35.4% 35.2% 28.8% Partnership Campus Abbreviation Legend NLC-Northeast Lakeview College NVC-Northwest Vista College SAC-San Antonio College SPC-St. Philips College Regional Centers Facilities 1. WETC Edgewood Building 2. WETC Classroom Addition 3. WETC Lincoln Addition 4. EETC Early Childhood Facility 5. EETC Library EETC Main Building 6. EETC Main Building Boiler Room EETC Library Boiler Room 7. EETC Gym GKC Greater Kerrville Center 8. GKC Primary Annex Boiler Room 9. GKC Kerrville Welding Facility 10. GKC J.M. Auld Adult & Community Center 11. CTT Central Texas Technology Center 12. CTT Central Texas Technology Center Phase II Parent Size (SF) FCI Campus NLC 56,768 N/A N/A 0.0% SAC 298, % 0.0% 0.0% SPC 5,700 N/A N/A 10.3% Total 361, % 0.0% 0.3% Partnership Facilities 1. NLC JISD_JECA_Administration Building 2. NLC JISD_JECA_Classroom Building 3. SAC Tobin Lofts (Phase 1-South Complex) 4. SAC Tobin Lofts (Phase 2-North Complex) 5. SPC Brackenridge Education & Training Center *Listed facilities added at various times during years shown. 26

FLORIDA STATE UNIVERSITY MASTER PLAN 10 Utilities

FLORIDA STATE UNIVERSITY MASTER PLAN 10 Utilities UTILITIES ELEMENT NOTE: Unless otherwise noted, the goals, objectives and policies contained in this element shall guide development of the Main Campus and Southwest Campus in Tallahassee as well as the