by Dr. Churee Techawut and Worawut Srisukkham Adapted to English by Prakarn Unachak
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1 by Dr. Churee Techawut and Worawut Srisukkham Adapted to English by Prakarn Unachak
2 Outline Styles Making a report Screen capturing Printing Microsoft Word Microsoft Word
3 Microsoft Word 2007
4 Styles In Microsoft Words, a style contain formatting: information on how a body of text should look, such as: Fonts Color Paragraph Styles like headings and title are also used in navigation and making table of contents (ToC) Microsoft Word
5 Using Styles Go to Home tab Styles group. You can highlight the text and select individual styles to apply the style, Or click the expand button ( ) to access other options Or click Change Styles to select another set of styles Microsoft Word
6 Adding/Editing Styles When you click on the expand button ( ), you will have options to create a new style If you want to change current styles, right-click a style and select Modify. You can change: Fonts/Size/Color Paragraph formatting List formatting And more Microsoft Word
7 Important Styles Title Headings Normal For body of text List Paragraph For bullet points/numbering Microsoft Word
8 Microsoft Word 2007
9 Making a Report To create a complete report, you will need other parts beside the contents. Microsoft Word has tools for you to easily add the followings: Header and Footer Page Numbers Table of Contents Cover Page Microsoft Word
10 Inserting Header and Footer 1. Click Insert tab. 2. Under Header & Footer group, click Header button or Footer button. 3. You can either pick premade header and footer styles, or click Edit Header or Edit Footer to create your own style. 4. Dashed line will appear at the header and footer area, while the rest of the page is greyed out. 5. Type in text where the cursor is. You can add picture, symbols, or other objects into header and footer. The header and the footer can be formatted like the main body of the document. (Note the Design tab, which is available in Header and Footer Tools) 6. Under Design tab, click Close Header and Footer button to exit header and footer editing and go back to the rest of the document Microsoft Word
11 Microsoft Word
12 Microsoft Word
13 Inserting Page Numbers 1. Click Insert Tab. 2. Under Header & Footer group, click Page Number button. 3. Select where you want the page numbers to be. Either on Top of Page or on Bottom of Page. 4. If you want to customize where page number will be, click at Page Margin or at Current Position. 5. If you want to customize how page number will appear on the document, select Format Page Numbers. Page Number Format dialog box will appear. Number Format : let you choose how the numbers will be displayed. Page Numbering : let you choose how page numbers will be counted. Continue From Previous Section will continue counting pages from last section. Start at: will start counting from specified number. The smallest starting number is Click OK to insert the page numbers as specified. 7. Click Cancel to return to the document without inserting/changing the page numbers Microsoft Word
14 Microsoft Word
15 When the page numbers appear in the document, they can be formatted (color, font, size, style) like other text 9. Additional details, such as Different First Page, can be set at the Design tab Microsoft Word
16 Creating Table of Contents Assign Headings Before Microsoft Word can create the table of contents (ToC) automatically, you will need to assign heading style to each part of text you want to include into the ToC: Heading 1 for main topics, Heading 2 for sub topics, and so on. You can assign style to each topic as follow: 1. Highlight a main topic. 2. Click Home tab. Then, under Style group, select Heading Highlight a sub topic. 4. Click Home tab. Then under Style group, select Heading Repeat throughout the document until all topics have appropriate heading styles. NOTE: You can select the heading style before you type out the text. It might be faster to assigning headings while you are typing the document than assigning them later. 6. If you want to change how each type of heading text looks, under Style group, right-click on that Heading and select Modify. Modify Style dialog box will appear, where you can change details such as color, font, font size, and others. 7. Click OK when you finish modifying each Heading style to return to assigning headings to topics Microsoft Word
17 Microsoft Word
18 Creating Table of Contents (3) After you finish assigning headings, do the following: 1. Move the cursor (click) to where you want to insert the ToC. 2. Click References tab. 3. Click Table of Contents button. 4. Select ToC s format. 5. ToC will be automatically created and inserted where the cursor is. 6. If the document is changed later on and the ToC need to be updated: Under Reference tab, at Table of Contents group, click Update Table button. The ToC will update its page numbers to match where the topics are Microsoft Word
19 Microsoft Word
20 Microsoft Word
21 Making a Cover Page 1. Click Insert tab. 2. Under Pages group, click Cover Page button. 3. Select a cover page design you want. 4. Cover page template will appear on the document. Type in text to complete it Microsoft Word
22 Microsoft Word
23 Microsoft Word
24 Microsoft Word 2007
25 Screen Capture Sometimes, you need to included how your screen/ you program looks in your report. There are two types of screen captures: Capture the entire screen, as you see it. Capture only active windows (can be a dialog box) Microsoft Word
26 Capturing the Entire Screen Make sure want you want to show with screen capture actually appear on current screen. Press Prnt Scr (Print Screen) key once Move the cursor to where you want to put the picture of captured screen Click Home tab. Under Clipboard group, select Paste. OR right-click select Paste. The screen capture will appear in the document Microsoft Word
27 How Entire-screen capture looks Microsoft Word
28 Capturing only Active Window Make sure what you want to show appears on screen, and is the active window. For example, it is the one you click on last. Press Alt + Prnt Scr (Print Screen) once. Move the cursor to where you want to put the picture of captured screen Click Home tab. Under Clipboard group, select Paste. OR right-click select Paste. The screen capture will appear in the document Microsoft Word
29 Example of Active Window Screen Capture Microsoft Word
30 Microsoft Word 2007
31 Printing a Document For printing in Microsoft Word 2007, we will talk about these related actions: Setting paper size before printing (in case the paper you want to print does not match the one you have on Page Setup. Print Preview Printing a document Printing multiple pages on one sheet of paper Microsoft Word
32 Setting Paper Size In case the paper you want to print the document to does not match the paper size you have on Page Setup of the document. 1. Click the Office Button 2. On the menu, click Print Click Print on the submenu. 3. At Print dialog box, click Properties. Another dialog box will appear. 4. Click Paper/Quality tab. Under Paper Options, pick the paper size you want. 5. Click Ok to go back to Print dialog box Microsoft Word
33 Microsoft Word
34 Print Preview When you want to see the document as it will be printed. 1. Click the Office Button 2. On the menu, click Print Select Print Preview 3. The mouse will now change to a magnifying glass. Click on the document to zoom in/out and inspect the document. 4. You can view more than one page at a time by clicking at Two Pages, under Zoom group. 5. To view the page before or after current page, click Previous Page or Next Page under Preview Group. 6. Click Close Print Preview to exit print preview Microsoft Word
35 Microsoft Word
36 Printing the Document 1. Click the Office Button 2. On the menu, click Print Select Print. Print dialog box will appear. 3. At Name, click at to select a printer. 4. Under Page range, select pages you want to print: All If you want to print the entire document. Current page If you want to print just the current page (where the cursor is) Selection If you only want to print the selected (highlighted) part. Page If you want to print only the specified pages. You can use: Comma (,) to specify individual page Dash ( ) to specify a range of pages Commas and dashes can be mixed for one printing. For example: 1, 3, 7-9, 20, Microsoft Word
37 Printing the Document (2) 5. Under Number of copies, click at ( or ) to select how many copies you want to print. Notice The checkbox Collate is for printing the document one copy at a time. If checked, the document will be printed one copy at a time. (first page to last page of the first copy, the first page of the second copy). If not checked, the documents will be printed from first pages of all copies, then second pages of all copies, and so on. 6. Under Print: Click to select the pages in range to be printed. It can be All pages in range, Odd pages, or Even pages. 7. Click OK to print the document, or click Cancel if you don t want to print at this time Microsoft Word
38 Microsoft Word
39 Printing Multiple Pages per Sheet of Paper 1. Click the Office Button 2. On the menu, click Print Select Print. Print dialog box will appear. 3. Select a printer. 4. Select range of pages to print. 5. Select number of copies. 6. Under Zoom, click at Papers per sheet:. This will allow you to choose how many pages you want printed per sheet. 7. Click OK Microsoft Word
40 Microsoft Word
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